EcoVadis Introduction for suppliers 2016

ECOVADIS ASSESSMENTPROCESS OVERVIEW

February 2016

2

EcoVadis, a Supplier CSR Monitoring platform

Buyers

Connected

Easy to use, managed service for CSR performance:

� 20,000+ companies per year…

� in 150 industry sectors…

� in over 100 Countries

� 70% are small- and medium-sized businesses

Suppliers� 130 Global multinationals

� Cumulative spend 900bn€/ year

3

Methodology : 21 CSR Criteria covered

Energy consumption & GHG Air emissions

Water Biodiversity

Local & Accidental PollutionMaterials, Chemicals & Waste

Product Use & End-of-LifeCustomer Health & SafetySustainable Consumption

Employee Health & SafetyWorking Conditions

Social DialogueCareer Management & Training

Child & Forced LaborNon -Discrimination

Fundamental Human Rights

I. ENVIRONMENT III. ETHICSII. SOCIAL IV. SUPPLY CHAIN

Corruption & Bribery Anti-Competitive Practices

Responsible Information Mngt

Supplier Environmental PracticesSupplier Social Practices

POLICIES - ACTIONS - RESULTS

4

Methodology : 7 Evaluation IndicatorsPOLICIES (25%)

1 POLICYMission statements, policies, objectives, targets governance

2 ENSORSEMENTS Endorsements of external CSR initiatives

ACTIONS (40%)

3 MEASURESMeasures and actions implemented (e.gprocedure, training, equipment…)

4 CERTIFICATION Certifications and labels (e.g. ISO 14001)

5 COVERAGEImplementation coverage of measures and actions

RESULTS (35%)

6 REPORTINGReporting on key performance indicators (KPIs)

7 360°Awards, condemnations, controversies

5

Methodology: Customized Supplier Assessment

A customized questionnaire and evaluation model is generated

according to the supplier industry sector, size and countries of

operations

2. COUNTRIES

3. SIZE

1. INDUSTRY SECTOR

Activities of call centers

Manufacturing of paper and cardboard

6

EcoVadis Process: A Virtuous Circle

2

3

4

1

1. OnboardingOnline registration and qualification of all your suppliers. Assessment prioritization

2. EvaluationMultiple data collection (online self-assessment questionnaire etc…)CSR expert analysis

3. ResultsEasy to use and dynamic scorecard available online.Scoring of supplier performance & qualitative information

4. ImprovementOnline Corrective Action Plan: moduleUse the scorecard to improve suppliers’ performance

Ongoing performance monitoring

7

EcoVadis Assessment Process

Online QuestionnaireSuppliers complete questionnaire customized to their size, industry, and geographical location

360°°°°WatchEcoVadis collects Stakeholders information on more than 800 reliable sources (NGOs, Trade Unions, etc.)

Documents CollectionSupplier uploads the documents required to support its answers

Global and themes scoresIndustry benchmark

Strengths and improvement areas

2. Analysis by CSR experts

EcoVadis analyzes the suppliers answers and audits

the documents

Platform RegistrationSuppliers register directly online by providing company basic information

1. Supplier & Stakeholder input 3. Scorecards and Performance Monitoring

8

CSR Assessment Results & Benefits for Suppliers

� Get a clear picture of your CSR performanceWith a score out of 10 for four CSR themes (environment, social, ethics, suppliers)

� Access a Benchmark to visualize performance compared to competitors

� Prioritize actionswith a scorecard that highlights main improvement points

� Manage improvement plans directly onlineShare them with clients and get feedback

� Meet clients needsMore and more companies raise questions about their supplier’s environmental and social performance

� Use a unique communication tool Share evaluation results with all clients directly online

ImproveUnderstand

Client A

Client B

Secure PlatformSecure

Platform

Client C

� Embrace a continuous improvement processWith a yearly re-evaluation of your CSR performance

� Access up-to-date information on your CSR performance

Update Communicate

9

The Supplier Experience

Part 1: Registration

Key points- Define the most

appropriate contact in the company to answer to the CSR assessment

Registration takes

5-10 minutes

10


Part 2.1: Online Questionnaire

Invite a colleague to

help complete the assessment

processSuppliers have 10 working

days to complete the questionnaire

Note: There are 2 automatic deadline extensions given

before the buyer is activated.

Languages available: English, French, Chinese, Italian, Dutch, Spanish, Portuguese, German, Russian, JapaneseWatch the video guide

Questionnaire takes approximately 1-2 hours to

be completed

11


Part 2.2: Online Questionnaire & Supporting Documentation

Easily navigate through

questions Directly upload supporting documents

12

CSR monitoring Platform subscription

BasicFulfill your client’s request

• Right-sized assessment survey

• EcoVadis Scorecard & industry-leading analysis

• Confidential doc storage• Collaborative

improvement plan tool• Share Scorecard with

members in the EcoVadis CSR Network

CorporateComplete visibility & control of

suppliers & subsidiaries

All Premium benefits, plus:

● Dashboard of subsidiary Scorecards1

● Assess suppliers1 and reduce CSR risks

● Industry benchmarking● Dedicated account

manager● Free Premium upgrade to

for subsidiaries2up to 25 each

PremiumBuild & promote

your sustainability profile

All Basic benefits plus:

• Unlimited PDF scorecard sharing

• Benchmark & compare your performance

• Protect your brand with ‘360’ CSR news alerts

• Broadcast your success: CSR badge , certificate, & more

Prices valid until 31st of December

2015

Great Value

3 year plan3 year plan


480€ 1200€ 4900€

780€ (390€/yr) 1980€ (990€/yr) 7800€ (3900€/yr)

930€ (310€/yr) 2370€ (790€/yr) 9300€ (3100€/yr)


BASICBASIC PREMIUMPREMIUM CORPORATECORPORATE

€ANNUAL FEES

SUBSCRIPTION OPTIONS

13

Real Value Added for the Suppliers

�CSR Assessment Benefits to Suppliers

� Additional Value for Suppliers: the assessment helps to communicate

on CSR initiatives and to find improvement axes.

� Promote efficiently CSR performance: Suppliers can choose to share

their results (if still valid) with other companies, answering to one

questionnaire only.

� Supplier View: give a clear overview of the suppliers’ CSR

performance.

�Suppliers Engagement Support Team

� On-line Help Center: http://support.ecovadis.com/

� Email: [email protected]

� Hotline: (+33) 1 82 28 88 88

14

Scorecard Results

Benchmark suppliers’

performance

Qualitative Info: Strengths and Improvement

Areas

Supplier CSR performance on a scale /100 (overall

and by theme)

15

Additional Value for Suppliers: Understand

Detailed Performance Report (15p)

Supplier “Toolkit” for CSRDatabase on main issues/regulations per sector

16

Additional Value for Suppliers: Communicate

CSR logo for external use

CSR Rating Certificate

KPI module

17

Planning

Information to suppliers

Registration & Questionnaire

Analysis & Scoring

Continous Improvement

Supplier Engagement Process

Need help?

Supplier Engagement Team Help Center: http://support.ecovadis.com