Editing and Proofreading 6

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    EDITING AND

    PROOF-READING

    BY-:Avisekh Nag 131

    Syed Danyal - 173

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    EDITING

    EDITING is theprocess ofselecting and

    preparinglanguage, image,sound or video

    through process ofcorrection,condensation,

    organization and

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    EDITING is what we begin doing as soonas we finish writing our first draft. The daftis re-read to see for example, whether the

    paper is well organised,the transitionsbetween paragraphs are smooth, andwhether we actually possess evidence to

    back our arguments.

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    BUSINESS EDITING

    Business and non profit organization oftenuse editors who may be the employees ofthe company, individual contractors working

    on a site at the clients office or partners in aspecialized copywriting agencies. Theyusually provide services such as

    proofreading, copy editing, line editing,developmental editing etc.

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    CHECKPOINTS FOR EDITING

    CONTENT

    1. Have you done everything the assignmentrequires.

    2. The claims made are accurate.3. If it is required does the paper make an

    argument and if it does, is the argument

    complete.4. Have all the points that have been made

    supported by adequate evidence.

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    5. Is all the information in your paperrelevant to the assignment and youroverall writing goal?

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    CHECKPOINTS FOR EDITING CONTINUED

    OVERALL STRUCTURE

    1. Does he paper have an appropriateintroduction and conclusion.

    2. Is your thesis clearly stated in yourintroduction.

    3. Is it clear how each paragraph in the body of

    the paper is related to the thesis?4. Are the paragraphs arranged in a logical

    sequence.

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    5. Have you made clear transitions betweenparagraphs.

    One way to check the structure of yourpaper is to make an outline of the paperafter you have written the first draft.

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    CHECKPOINTS CONTINUED

    CLARITY

    1. Have you defined clearly terms that mightbe unclear to the readers.

    2. Is the meaning of each sentence clear?

    3. Is it clear what each pronoun refers to?

    4. Have you chosen the proper words toexpress your ideas(avoid using words thatare not a part of your normal vocabulary).

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    STRUCTURE WITHIN PARAGRAPHS

    1. Does each paragraph have a clear topicsentence?

    2. Does the paragraph stick to one main idea?

    3. Are there any extraneous and missingsentences in any of the paragraphs.

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    STYLE

    1. Have you used an appropriate tone?

    2. Is the use of gendered language(masculineand feminine pronouns like he or she",

    words that contain man like fireman thatpeople could assume apply to a particulargender) appropriate?

    3. Have you varied the length and structure ofyour sentences.

    4. Do you tend to use passive voice too often.

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    5.Does the writing consists of manyunnecessary phrases like due to the fact.

    6.Do you repeat a strong word ex a vividmain verb unnecessarily.

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    CITATIONS

    1. Have you appropriately citedquotes,phrases and ideas you got from thesources?

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    WHAT EXPERIENCED EDITORS DO

    As we edit at all these levels, we will usuallymake significant changes to the content andwording of the paper. Good editors keep an

    eye for the patterns of errors for that helpsthem if they are editing a very largedocument.Once they spot the patterns, they

    develop techniques for spotting andcorrecting future instances of that pattern

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    PROOF-READING

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    Proof-reading is the final stage of theediting process,focussing on surface

    errors such as misspellings and mistakesin grammar and punctuation. Proofreadingshould only be done after all the stages of

    editing revisions have been finished.

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    STRATEGIES FOR PROOFREADING

    1. Make the process systematic and focused sothat we may catch maximum errors in the leastpossible time.

    2. Do not rely entirely on spellcheckers. They areuseful but have a limited dictionary.

    3. Grammar checkers too can be problematic as

    they work with a limited number of rules.4. Proofread for only one kind of error at a time. if

    you try and identify too many types of error at a

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    time you might lose focus.

    5. Read slow.

    6. Read every word.

    7. Try reading out loud which forces you tosay every word.

    8. Separate the text into individualsentences.

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    SOME UNCONVENTIONAL TECHNIQUES USED BY

    PROOFREADERS

    1. Circle every punctuation mark. it forcesthem to look at every punctuation mark.

    2. Read the paper backwards. They start with

    the last word on the page and work theirway to the beginning. This is done becausegrammar will not make any sense and thefocus will entirely be on the spelling.

    3. Use an opaque object like ruler to separatethe lines.

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    SQ3R

    TECHNIQUE

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    SQ3R or SQRRR refers to a 5 stepreading strategy originally created as a

    study skill strategy for students. The nameis an abbreviation for five steps of thestrategy

    1. Survey

    2. Question3. Read4. Recite

    5. Review

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    SURVEY\SKIM

    Take five minutes to get an overview of thematerial paying special attention to theorganisation.Look out for diagrams, maps

    ,pictures,charts.Take note of headings,boldface type, italicized words.

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    QUESTION

    Create interest in the material by asking theleading questions-what, who, where, when,how. Keeping the mind focused on these

    questions as we read maintains interest inthe material.

    Ask yourself what is likely to be the most

    challenging part of this material for me tounderstand.

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    READ

    Look for answers to your questions from theprevious stage. This means active reading.Summarize the main points in your own

    words.Read the whole paragraph first, then go backand underline the key words and phrases,

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    RECITE

    Without looking at the material, recite themain points. Answer the questions that youraised in step 2.

    If you can not answer the question in yourown words, you do not understand it.

    Verify the answer by checking the text

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    REVIEW

    After applying the previous four stages to thematerial section by section, review the wholelesson in the end.

    Note the parts that did not come to mind soeasily and check the material again.

    Reread the margin notes and underlined

    words and phrases. Verbalize the sequenceof the main points.

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    Hard and boring work, Is not it? Speciallywhen it increases the reading time by

    15%. But, it surely feels good to think thatit increases the retention by 70%.

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    EXECUTIVE READING

    A man who doesnt read

    good books has no

    advantage over the man who

    cant read them.MarkTwain

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    Executive Reading is a resource designed forindividuals looking to acquire knowledgefrom the most valuable business books

    available today. More importantly, it has beendesigned to enhance the retention of thisinformation so that the knowledge embedded

    in these books can be recalled and utilizedover the course of a readers lifetime.

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