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A written proposal to hold an event for a small group of people for the NCUR conference in Ithaca, NY in 2011
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Proposal To:25th National Conference on
Undergraduate ResearchIthaca College– Ithaca, NYMarch 30th-April 2nd, 2011http://www.ithaca.edu/
ncur2011
Submitted By:Heather Mueller
Signed: Principle Investigators: _________________________ Heather Mueller Financial Manager
Authorizing Official:
_______________________ David PruntyIthaca College 953 Danby RoadIthaca, NY 14950 [email protected]
Title: A Taste of Ithaca- Moosewood Dining Experience Date Submitted: April 20, 2009
Principle Investigator: Heather Mueller
A Taste of Ithaca: Moosewood Dining Experience 2
TABLE OF CONTENTS Summary..........................................................................................3 National Conferences on Undergraduate Research.............................4 Location............................................................................................5Budget...............................................................................................5 Agenda..............................................................................................7 Menu.................................................................................................8 Transportation...................................................................................8 Publicity............................................................................................9 Other Issues.....................................................................................10 Evaluation........................................................................................11References........................................................................................13Appendix..........................................................................................14
A Taste of Ithaca: Moosewood Dining Experience 3
SUMMARY
Moosewood Restaurant is a world-famous vegetarian eatery that is unique
to Ithaca. It was “started by a collective of seven young people with no formal culinary training
and little restaurant experience” (Moosewood Restaurant, 2003). According to Bon
Appetit, it is one of 13 restaurants that has revolutionized the way Americans eat over the past
century (Moosewood Restaurant). The restaurant’s goal is to never make people feel
uncomfortable about what they want to eat, and offer mainly vegetarian and vegan dishes
(Moosewood Restaurant). They serve fish, and on occasion meat. I believe Moosewood shows
the spirit and culture of Ithaca. It does because seven people decided they wanted to start a
vegetarian restaurant in the 1970’s when there were hardly any vegetarian restaurants, but they
never gave up hope. Now Moosewood is a thriving business with many awards from the James
Beard Foundation, as well as awards for the restaurant’s cookbooks.
For a post-meeting trip during the National Conferences of Undergraduate Research, I
planned a trip to Moosewood Restaurant. The theme of the event would be “A Taste of Ithaca:
Moosewood Dining Experience.” Attendees must register for this event before NCUR. Attendees
will eat at the restaurant for a maximum of 3 hours, and then all be shuttled back to campus
together. They will have the option of remaining in the downtown Ithaca, or taking a taxi
somewhere else and will be provided with taxi services.
I choose Moosewood Restaurant because it is an appropriate activity for NCUR and the
specific target audience of college undergraduate students. College aged students typically spend
college years deliberately experimenting and refining his or her likes and dislikes. So, if the
students were introduced to the unique style and creative menus of the restaurant, they could be
intrigued and inclined to try something new. Moosewood serves meals that show that “dinner
A Taste of Ithaca: Moosewood Dining Experience 4
may be an occasion for creativity that doesn't always have to be built around a slab of meat”
(Moosewood Restaurant). This could accommodate to anyone who choose to go on this
activity, whether they were a meat lover, or not.
NATIONAL CONFERENCES ON UNDERGRADUATE RESEARCH
The National Conferences on Undergraduate Research (NCUR), established in 1987, is
dedicated to promoting undergraduate research, scholarship, and creative activity in all fields of
study by sponsoring an annual conference for students. Unlike meetings of academic
professional organizations, this gathering of young scholars welcomes presenters from all
institutions of higher learning and from all corners of the academic curriculum. Through this
annual conference, NCUR creates a unique environment for the celebration and promotion of
undergraduate student achievement, provides models of exemplary research and scholarship, and
helps to improve the state of undergraduate education. In addition to providing a forum for
student presentations and performances through its annual conference, NCUR also does many
other activities and events. The conference organizes workshops for faculty and administrators
who support undergraduate research and creative activity on campuses across the country. The
conference collaborates with other national organizations in support of undergraduate research
and the improvement of undergraduate education. NCUR administers the NCUR/Lancy
initiative, which awards grants to support summer interdisciplinary undergraduate research
programs. NCUR publishes a proceedings of the conference, sponsors with the Council on
Undergraduate Research (CUR) and annual Institute for Undergraduate Research Program
Directors, and sponsors special projects on issues relating to the goals of the organization.
(Bakrania, 2009).
A Taste of Ithaca: Moosewood Dining Experience 5
LOCATION
Moosewood is located in downtown Ithaca, NY. Ithaca is in the Finger Lakes region of New
York State, is a gorgeous place, graced with streams, waterfalls, an occasional ravine, Cornell
University and Ithaca College (Moosewood Restaurant). The restaurant is in its original home in
the Dewitt Mall, a renovated historic brick school building at the corner of Seneca and Cayuga
Streets (Moosewood Restaurant). There is also at least “20 square feet per person”
in the dining area, which is a space requirement (Allen, 2000, p. 132) (See
Appendix H).
BUDGET
The total expenses for the trip to Moosewood Restaurant is $8,895.92, and the total income is
estimated to be $3,150.00. This results in a $5,745.92 profit loss that NCUR has to pay for as a
part of its’ extra conference fees.
The total expenses of the site was $4,261.00 To rent out Moosewood Restaurant for this
event, it costs $1,600 for the first hour of rental, and $1,000 per hour after that. Since I rented out
the restaurant for three hours, this fee cost $3,6000. I thought this was a reasonable price for the
site price, especially since they included many other things in that price, such as linens and
flowers. The restaurant charges 20% gratuity for parties over 7, and this event has a maximum of
70 guests. Therefore, the gratuity price is $525.00. In order for Ithacapella to perform, they need
a basic portable service including 3 microphones, 1 mackie powered mixer, 2 dual 12” speakers,
and a CD player. Labor will require 2 technicians, 2.5 hours of setup time with a 15 minute
sound check, and a strike of the equipment for 1 hour after the conclusion of the event. The labor
of the 2 technicians will cost $59.50. The set equipment use outside of the campus center costs
$76.50. In total, all of the equipment costs $136.00.
A Taste of Ithaca: Moosewood Dining Experience 6
The total decoration expenses were $0.00. I will not have to provide decorations because
Moosewood Restaurant covers the price of all the decorations I would have provided.
Moosewood provides fresh flowers, tea lights, lighting, and paper supplies. I did not want to
purchase balloons because the balloons would not have added anything extra to the event, and
would have just been an extra cost.
The total publicity expenses were $1,470.00. There was no money spent on graphics work,
since I did it myself. The printing costs were $621.00. I printed 70 “save the date” 8½ x11
mailers, as well as 2000 8½ x11 posters advertising the event. The postage on the “save the date”
mailers costs $29.40 since I will mail each mailer too all participants who registered for the
event. I also sent flyers to each of NCUR attendees individually, which cost $820.00 on postage.
NCUR did not charge anything to advertise for this event through their website.
The total miscellaneous expenses were $539.92. Transportation cost $360.00 since I ordered
two 41-passenger Cornell University Transit Charters to transport the attendees to and from
Moosewood from Ithaca College. The cost of the stationary suppliers to mail out the mailers was
$179.92 through the Office Depot website. Since I ordered a pack of 2000 stationary, I was able
to save money on stationary because the more you order, the more money you save (Office
Depot, Inc., 2009). I did not fax any flyers or mailers to anyone, nor did I contact anyone via
telephone to advertise this event.
The total refreshment expenses were $2,625.00. A typical dinner at Moosewood costs
$15.00, and a typical drink is from $5.00-$7.00 without tip included. Tip will be about $8.00 per
customer. However, all of the refreshment expenses are covered in the registration fee, which is
$45.00 per guest. Linens, plates and silverware were free because the price of linens in included
in the site fee.
A Taste of Ithaca: Moosewood Dining Experience 7
The total program expenses were $0.00. Ithacapella did not cost anything to book, nor did
they require transportation to Moosewood Restaurant. They live throughout the Ithaca
Community so I did not have to provide hotels, or any other fees. There were no prizes or gifts
awarded or handout out either.
The proposed cost to participants in $45.00 per person. This covers the cost of food and
transportation. If 70 people attend, with each ticket costing $45.00, there will be a $3,150.00
income. There will be no return to the planning committee.
AGENDA
This event was planned so the attendees of NCUR could have the chance
to eat an authentic dinner in Ithaca, NY (See Appendix A). At 5:30 PM, the
attendees should arrive in front of the campus center, facing the parking lot.
This is the pick up location. Shortly after, two Cornell University Transit
Charters will arrive. At 5:45 PM the buses will leave. At 6:00 the buses will
have reached Moosewood Restaurant and unloaded all passengers. From
6:10-9:00 PM attendees will enjoy a appetizing meal at Moosewood
Restaurant. At 7:30, Ithacapella will perform. I choose Ithacapella to perform
because they are a student organization unique to Ithaca College, and shows
the audience another part of the culture of Ithaca, NY. In addition,
Ithacapella has self-recorded 4 cd’s, as well as placing first in the Semi Finals
round of the International Championship of Collegiate A Cappella (Ithacapella,
2009). The set up time for staging and lighting is minimal, so the restaurant
will not need to close in order to set up (Allen, 2000, p. 166). Attendees may
leave whenever their meal is finished, or they can wait for the buses. At 9:00
A Taste of Ithaca: Moosewood Dining Experience 8
PM the attendees will begin to board the bus, and at 9:20 the bus will depart.
If attendees choose not take the bus, they will be provided with a list of taxi
services in Ithaca, NY. At 9:30 the bus will arrive at its’ point of origin at the
campus center, facing the parking lot. Attendees may return to their hotels
from there. I choose the event to be 3 hours so attendees would not feel
rushed when enjoying their meal and entertainment, and would be able to
relax while dining.
MENU
At Moosewood Restaurant, the menu changes daily for lunch and dinner. This occurs
because the “cooks & menu planners are continually creating new & exciting dishes while also
drawing from hundreds of recipes found in the Moosewood Restaurant cookbooks” (Moosewood
Restaurant, 2003). However, for the purpose of this event, I have secured a menu for the
attendees to choose from so attendees may preview the menu before deciding to attend the event
(See Appendix B). I tried to secure as many fixed costs as possible, and created a custom
menu to keep costs lower for the event planner as well as the registration fee for the event (Allen,
2000, p. 166). The dinner will consist of a house salad, a main entrée, and a drink within the
range of $5.00 - $7.00. The menu consists of cornbread-chipotle crusted catfish, provencal
ragout, spinach cheese ravioli, and primavera filo rolls. All entrees are served with a house salad.
The dressings are home-made by the restaurant and consist of creamy spinach-basil, feta garlic,
lemon tahini, miso ginger, honey dijon, and dressing du jour (Moosewood Restaurant). Any
entrée with a (V) indicates a dish that can be made vegan, and all dishes are served with optional
items, unless otherwise requested (Moosewood Restaurant).
TRANSPORTATION
A Taste of Ithaca: Moosewood Dining Experience 9
Cornell University Transit Charters will provide transportation to and from
Moosewood Restaurant. The full-service charter operation runs “finely-
appointed buses for travel within New York State” (Cornell University, 2009).
Membership of the Cornell University community is not required to use the
Cornell University Transit Charters, and the charters can be booked by
anyone for any purpose, and paid for in a variety of ways (Cornell University).
The largest charter holds 41 people, so I will be reserving two buses to hold a
maximum of 82 people. Since only 70 people can fit in Moosewood
Restaurant, this holds more than the maximum amount of people who could
attend the trip. I will be renting the two buses for 3 hours. There is a 3-hour
minimum on weekends, which fits the needs of the event, and the cost is
$180.00 per bus (Cornell University). I used the Cornell University charters
instead of Ithaca Airline buses because two 36-passenger buses would have
cost $492.00 with Ithaca Airline, while Cornell University charters only cost
$360 for two 41-passenger charters.
After dinner, the attendees have the option of taking the charter back to
campus, taking a taxi back to their hotel room, or remaining in the commons
and taking a taxi home later. Since there are many options of returning the
attendees back to their hotel rooms, I will provide a list of taxi services so
the attendees can do whatever they please after the event (See Appendix E).
Guests may have their cars during NCUR, and if this is the case, we will
advertise on the website for the event where the closest parking in to the
Moosewood Restaurant, which is in close walking distance to the restaurant
A Taste of Ithaca: Moosewood Dining Experience 10
(Allen, 2000, p.82). This way, if guests cannot make it to Ithaca College
before the event, they will still be able to attend.
PUBLICITY
To publicize this event, I will utilize the internet, mailers, Ithaca College
campus, as well the NCUR website. To reduce costs, I utilized the internet for
half of my advertising, to reduce costs. NCUR created a section of its’
website to publicize this event. If people want to register, this page linked
them to the evite for the event. I created an “evite,” which is an electronic
invitation (See Appendix F). This saves on mailing costs, and is sustainable
since it does not require paper. The evite includes the information about the
host NCUR, the restaurant, when, as well as some information about the
restaurant. There is a 70 person limit for this trip, and if people notice the
small limit of spaces, it may incline them to register. When attendees
register for this event, NCUR will be notified, and will send out a “save the
date” mailer to each person who signs up (See Appendix C). In addition,
flyers regarding information about the Moosewood event will also be mailed
out to every participant of NCUR (See Appendix D). The remaining flyers will
be posted around Ithaca College during NCUR to remind the people who
registered about the event.
OTHER ISSUES
I could foresee a couple of issues with this event. Since this trip to Moosewood
Restaurant is on the first day of NCUR, people may be too tired to go out to eat. This is why I
emphasized on one of the flyers that this event will be fun and relaxing. The attendees will have
A Taste of Ithaca: Moosewood Dining Experience 11
a nice and relaxing time eating delicious food authentic to Ithaca, NY, as well as listening to the
soothing voices of an all make a cappella group from Ithaca College. Moosewood is an authentic
location in Ithaca and it is fun and relaxing, and this will hopefully be apparent through the
advertisements for the event. Another thing is that since I utilized the internet a lot for publicity
of this event, some people who aren’t internet savvy might not see the invitation. This is why I
am also sending out a hard-copy of the invitation to the attendees of NCUR. Another issue may
be that attendees may finish dinner quickly, and want to leave. This is why I am providing a list
with taxi services to every attendee at the event. This way, they can explore Ithaca after dinner,
and still have a way to return to their hotels. Another issue may be that Moosewood will have to
turn away and walk-in customers not associated with NCUR, and may “fear that guests once
turned away will no longer return.” (Allen, 2000, p. 39). Some ways to overcome this concern
are to post signs announcing the closing well in advance, in newspapers and on Moosewood’s
website, to post “private party” signs on the day of the event, hand out coupons for
complimentary beverages or appetizers to any walk-in customers and thank them for their
understanding, and to advertise neighboring restaurants (Allen, p. 39).
EVALUATION
I believe the event planned, of eating an authentic and fun dinner at Moosewood Restaurant,
will be successful. I will measure success by how many people come to the dinner. Since the
restaurant can hold 70 people I think if 53 people if would be a great number for the turnout of
people who attended. That is 75% of the whole restaurant filled with people. In addition, I will
measure success through a survey to see how satisfied the attendees were with the event. After
NCUR, I will send all the participants who attended the Moosewood Dinner and survey online to
A Taste of Ithaca: Moosewood Dining Experience 12
complete. This survey will tell us if the attendees enjoyed the dinner and if they would return to
the restaurant.
The staff at Moosewood has “handled events of this nature before,” so the event should run
smoothly in terms of handling food and handling the guests as well as their needs (Allen,
2000, p. 60). Moosewood has hosted many banquets and special events in the past, while still
remaining a successful and thriving restaurant (Moosewood Restaurant, 2003).
This post meeting activity for NCUR will allow participants of NCUR to enjoy the town they
are visiting during the conferences. Hopefully, it will allow for members of NCUR to get to
know each other. The event is also relatively inexpensive, and was estimated to be $12,300.00
instead of $8,895.92, which is a big difference. I was able to keep the budget of the event to a
reasonable cost, with attendees’ registration fees covering $3,150.00 of the total cost.
I think this event is a good activity for attendees of NCUR to participate in, because it ties
in many aspects of Ithaca, NY. The attendees are going to a restaurant original to Ithaca, eating
food that has won many awards, listening to a student organization from Ithaca College, while
enjoying the company of other students. Since only a limited number of people can attend, they
should be able to meet many of the other people there, and the atmosphere of the event should
feel comfortable and relaxing. Even though the attendees already paid for the dinner, they still
have a selection of things to pick from to eat and drink. Overall, “A Taste of Ithaca: The
Moosewood Dining Experience” shall be a great event.
A Taste of Ithaca: Moosewood Dining Experience 13
REFERENCES
Allen, J. (2000). Event planning. Canada: Wiley.
Bakrania, S. (2009). NCUR. Retrieved April 14, 2009, from
http://www.ncur.org
Cornell University. (2009). CU transit. In Cornell University. Retrieved April 18, 2009, from
http://www.transportation.cornell.edu/tms/transit/fleet/
Ithacapella. (2009). Ithacapella. Retrieved April 18, 2009, from Ithaca College Web site:
http://www.ithacappella.com/
Moosewood Restaurant. (2003). Moosewood restaurant. Retrieved April 14,
2009, from
http://www.moosewoodrestaurant.com/
Office Depot, Inc. (2009). Flat print letterhead & envelopes. In Office depot. Retrieved April 18,
2009, from http://www.officedepot.com/a/browse/flat-print-letterhead-and-envelopes/
N=5+3314+378259&Ne=100/
A Taste of Ithaca: Moosewood Dining Experience 14
APPENDIX A
Time Activity
5:30 PM Arrive at Ithaca College – Campus Center Entrance – to wait for bus
5:45-6:00 PM Travel to destination
6:00 PM Arrive at Moosewood Restaurant
6:10-7:30 PM Dinner at Moosewood Restaurant
7:30-8:00 PM Performance by Ithacapella
8:00-9:00 PM Continue with dinner
9:20 PM Depart from Moosewood Restaurant
9:20-9:30 PM Travel to initial site
9:30 PM Arrive at Ithaca College
A Taste of Ithaca: Moosewood Dining Experience 15
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Spinach Cheese Ravioli
Dinner MenuMarch 30, 2009
APPENDIX B
A Taste of Ithaca: Moosewood Dining Experience 16
APPENDIX C
Save TheSave The Date!Date!
The MoosewoodThe Moosewood Dining ExperienceDining Experience
A Taste of IthacaA Taste of Ithaca
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A Taste of Ithaca: Moosewood Dining Experience 17
Wednesday March 30th, 20116:00-9:00 PM
Meet at IC Square for Shuttle to Restaurant
For More Information Visithttp://www.ithaca.edu/ncur11/moosewood
A Taste of Ithaca: Moosewood Dining Experience 18
APPENDIX D
Want to get a TasteWant to get a Taste ofof
Ithaca?Ithaca?
QuickTime™ and a decompressor
are needed to see this picture.
A Taste of Ithaca: Moosewood Dining Experience 19
The MoosewoodThe Moosewood Dining ExperienceDining Experience
A relaxing authentic dinner in IthacaA relaxing authentic dinner in Ithaca
Wednesday March 30th, 20116:00-9:00 PM
Cost: $45/per personMeet at IC Square for Shuttle to Restaurant
Register athttp://www.ithaca.edu/ncur11/moosewood
Only 70 spots
A Taste of Ithaca: Moosewood Dining Experience 20
APPENDIX E
Taxi Services in Ithaca, NY
A Plus Taxi (607) 533-8294
Cayuga Taxi (607) 277-8294
Finger Lakes Taxi (607) 277-0611
Green Hornet Taxi & Transportation Service (607) 327-1128
Ithaca Dispatch Inc (607) 277-7777
Any questions? Call Ithaca College’s Information Desk(607) 274-3011
A Taste of Ithaca: Moosewood Dining Experience 21
APPENDIX F
Evite
A Taste of Ithaca: Moosewood Dining Experience 22
APPENDIX G
Budget
A Taste of Ithaca: Moosewood Dining Experience 23
APPENDIX H
Dining Room of Moosewood Layout
Main Door
Chair
Table
Mackie Power System
Speaker
Stage LightsMicrophone
KEY “Stage Area”