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Guidelines for submitters of IPDC project

applications (This is not a part of the project submission form)

1. BACKGROUND INFORMATION

Why does IPDC support media development projects?

The objective of IPDC, according to the statutes adopted by the UNESCO General Conference,

is “to support the development of electronic and print media”. Please avoid any project

proposals that do not fall under this core mandate.

Which projects do not fall under the core mandate of the IPDC?

IPDC will consider innovative projects using digital and mobile media, but does not normally

consider projects such as the creation of stand-alone content websites, audio streaming, blogs,

audio-visual archiving etc. unless these are part of existing print or electronic media systems and

serve to extend the media services of those organizations. Similarly, projects to subsidize the cost

of film and TV productions are not supported. Media research is not a priority area for IPDC, but

can be considered in the form of proposals to implement parts of the UNESCO Media

Development Indicators and with a motivation showing how such research will have a direct and

measurable impact on media development in a given country. IPDC does not support stand-alone

seminars unless they are an essential part of building sustainable networks of media

organizations and professionals. Projects that do not demonstrably have editorially independence

of owners or authorities are not eligible for consideration.

All project proposals should fall under at least one of IPDC’s priorities:

The project should fall under one or several of the following IPDC priority areas:

Projects that promote or strengthen freedom of expression by supporting electronic and print

media or by building the capacities of media professionals to defend their right to freedom of

expression and its corollary press freedom, including projects aimed at improving legislation

in this respect.

Projects that promote community media (electronic and print) including community

multimedia centres with integrated community broadcasting facilities. See also the list of

questions mentioned in Section 5 which explains the type of information needed by

UNESCO Field Office to assess your community radio/TV project.

Projects that support the training of media professionals and, in particular, capacity building

of media training institutions to offer high-quality training and to train trainers (it is always

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useful to ask the proponent whether the proposed training activity is based on a training

needs assessment).

Who is eligible to submit projects?

Project submission should be undertaken by media organizations that produce and distribute

print or broadcast media, professional associations of media workers or organizations that deal

with the training of media professionals (journalism and broadcasting organizations, as well as

institutions and universities offering regular training for working journalists - journalism

educators can also be included in this category). As far as community media are concerned,

community organizations and NGOs working in the community media sector, such as

community radio, can submit proposals. The involvement and contribution of the community

must be ensured from the inception of the community media project. IPDC will not support

projects if such support gives an undue advantage to the submitter over other competitive media

organizations in the same location. Individuals are not eligible to submit proposals. All

submitting organizations should have a credible status, be recognized by the media community

as being editorially-independent, and have a working relationship with UNESCO Field Offices.

Does IPDC support production houses that are not an integral part of the media?

IPDC does not support specific audiovisual television productions or films. Nor does it provide

support to develop independent media production houses which are not a part of existing media

organizations. IPDC does not consider support to subject-specific programme productions as a

priority, since other UN agencies specialized in areas such as HIV/AIDS, agriculture, health, etc.

can provide the necessary support; however IPDC does support projects to train journalists to

acquire disciplinary knowledge in specific subject areas such as science journalism, business

journalism, environmental journalism, etc., since such projects are considered as contributing to

the capacity building of media professionals.

Are non-media NGOs eligible to submit projects?

IPDC does not normally encourage the submission of projects by non-media NGOs wishing to

offer training courses to journalists as an ad-hoc activity, nor does it support proposals that cover

the institutional and maintenance costs of organizations. The eligibility of non-media

organizations to receive IPDC support depends on the existence of credible evidence that the

proponent organization can offer meaningful and high-quality training with the participation of

working journalists from operational media institutions. Exceptions are made for NGOs working

in the area of human rights and democracy that wish to obtain support to facilitate a dialogue

between media, civil society, elected representatives and government officials, as long as the

proposal can be interpreted as aligning with IPDC priorities, and the participation of the media

sector can be assured. The most important thing in these cases is for IPDC Field Office to verify

the track record of the concerned NGO. IPDC does not usually provide support for the

establishment costs of media NGOs.

What about sustainability?

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In all the cases, it is necessary to assess the contribution of the beneficiary organization in order

to define the credibility of the commitment of the submitting organization. Beneficiary

contributions should cover all the recurrent costs, regular staff salaries, project coordination and

transaction costs. In short, applicants should not seek to cover their ongoing institutional costs in

budgets. Whenever a project proponent requests overhead costs to be paid by IPDC, the capacity

of the organization to implement the project is put into question. All media NGOs that have no

previous record of IPDC support should fill the UNESCO NGO Assessment Form which can be

obtained from the relevant UNESCO Field Office.

How to submit projects to the IPDC Secretariat

All proposals should be submitted to the relevant UNESCO Field Office. The professionals from

the Communication and Information (CI) Sector who are responsible for submitting the finalized

projects to the IPDC Secretariat are based in the UNESCO Field Offices. Contact details are

available here: http://www.unesco.org/new/en/communication-and-information/about-us/who-

we-are/whos-who/field-network/ [also at: http://goo.gl/JUZ88 ]

Their role is to ensure that the project document contains all the information necessary to enable

the IPDC Bureau to make its decision. The UNESCO Field Office is entitled to reject a proposal

when it does not include all the requested information, when the submitter has not accomplished

the preparatory work to the satisfaction of the UNESCO Field Office, when the credibility of the

submitter has not been evidenced, or when the project does not fall within IPDC’s mission to

support the development of free, independent and pluralistic media.

NB: We encourage you to submit project proposals that could potentially become part of a wider

programmatic approach to media development in a given country, such as the expansion of press

freedom and media pluralism, introducing community radio, and capacity building initiatives for

media training institutions.

Such a programmatic approach could also include projects that support the development of

potential centres of excellence in journalism based on the criteria established through the

mapping exercise conducted by UNESCO in Africa in 2007.

Project proposals should genuinely promote the development of media and the situation

prevailing in the country should therefore be taken into account. Proposals from the Least

Developed Countries (LDCs) and countries in transition receive particular attention from the

IPDC. Only one public sector project from each country will be considered by IPDC for support,

and in line with the Windhoek Declaration, editorial independence from the government is a

precondition. The IPDC Secretariat, in consultation with the UNESCO Field Office, will decide

on the projects to be submitted to the Bureau when there are too many proposals coming from

the same country. As a general rule, one national project will be considered per country, except

in the case of LDCs and countries in transition, and one regional project by cluster office. These

considerations help UNESCO optimize the distribution of limited budget.

All project proposals should be submitted in one of the two UNESCO working languages,

English or French.

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2. GUIDELINES FOR PROJECT PREPARATION - OFFICIAL PROJECT FORM1

A. PROJECT IDENTIFICATION

1.

PROJECT TITLE

Example:

Building institutional capacity of the Nepal

Press Institute to offer high quality media

training

2.

NUMBER (TO BE PROVIDED BY

UNESCO)

3.

MEDIA DEVELOPMENT

INDICATORS’ CATEGORY

4.

IPDC PRIORITY AREA

5.

SCOPE

(NATIONAL, REGIONAL,

INTERREGIONAL)

6.

TYPE OF ASSISTANCE

REQUESTED

7.

TOTAL COST OF PROJECT

8.

AMOUNT REQUESTED FROM

IPDC

9.

BENEFICIARY BODY

1NOTE: This document should be filled in and submitted to the relevant UNESCO Field Office before 31 July of

a current year. UNESCO officials will finalize the project document in consultation with the project submitter. Considering volume constraints and related costs for translation, it is necessary that project proposals do not exceed 5 pages. (IPDC standard: Times New Roman, size 12, margins 1,5 cm.). Appendices are permitted where they contain background information that would help with understanding of the project. Short sentences and a journalistic style should be the rule. Project submitters should spell out all the acronyms they use.

Provide full contact details of the beneficiary

organization (address, phone numbers, e-mail,

name of contact person & designation)

Mention the total cost of the project in US Dollars

including the contribution that the beneficiary

organization (project submitter) has decided to

contribute.

EQUIPMENT/ TRAINING

SUPPORT/INSTITUTIONAL CAPACITY BUILDING

(Choose the type/s of assistance relevant to your

proposal)

Indicate the funding amount requested from IPDC

(in US Dollars)

NATIONAL/ REGIONAL/ INTERREGIONAL (select

only one)

PROMOTION OF FREEDOM OF EXPRESSION /

COMMUNITY MEDIA / HUMAN RESOURCE

DEVELOPMENT (select the single priority area

most relevant to your project)

Select the single category most relevant to your

project following the UNESCO MEDIA

DEVELOPMENT INDICATORS. See the categories

in the “Development Objective” section below or in

the IPDC website (www.unesco.org/webworld/ipdc)

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10.

IMPLEMENTING OFFICE

11.

PROJECT LOCATION

12. PROJECT PREPARED BY

B. PRESENTATION

1. PROJECT JUSTIFICATION:

Comment: Justify why the proposed project is essential to media development in your

country (the project justification should not exceed 30 lines.) Please note that the Project Justification should include the following:

A brief description of the level of media development in the country –

(plurality and diversity of media – number of newspapers, private and public

broadcasting services, community media, if any – journalism education and

training opportunities available for working journalists, guarantee of freedom

of expression in law and in practice).

Baseline information, so that project impact can be assessed.

Provide information on the category of media to be supported by the project.

Identify the problem that the project proposal would address and explain why

it is important to address this problem in the manner proposed by the project.

Evidence of the problem will enable impact assessment between the “before”

and “after” stages of the project.

Note: All problems and gaps cannot be solved in a single IPDC project. IPDC

projects should propose a solution to problems in one of the areas listed below:

Problems weakening free and pluralistic media development;

Problems hindering the development of community media;

Lack of professional capacities of media workers and capabilities of media

associations.

Examples of how to describe the “solution” to the problem:

The purpose of the project is to establish and operationalize a sustainable

community radio serving the X community, thereby increasing the diversity of

media choice in the area.

UNESCO Field Office advising the project

submitter (give the name of the UNESCO office

and the person you were in contact with)

Provide information on the project location (e.g. in case of radio/TV, the name and address of the place, in case of training, where it will be held etc.)

Name & designation of the person who prepared the proposal & the name of the UNESCO official from whom the project initiator received advice.

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This project will upgrade outdated skills of journalism trainers through a two-

week training methodology course which will capacitate 10 journalism trainers to

teach new media competencies.

This project promotes the safety of journalists through building a monitoring

network by means of a 3-day national seminar.

2. DESCRIPTION OF THE TARGET GROUP:

Comment: Most project proposals are rejected because they list too many target groups.

There should be only one primary target group per project. The target group should

describe the immediate beneficiaries who are directly involved in the project. In a

journalism training project, the immediate beneficiaries are the journalists and not those

who read the newspapers produced by the trainees. In a community radio project related

to enhancing participation, the immediate beneficiaries could include the designated

communities. A gender breakdown of beneficiaries is required. 3. DEVELOPMENT OBJECTIVE:

Comment: The development objective describes the expected long-term goal to which

the project will contribute. The development objective depends on a number of factors

that are beyond the direct control of the proposed project. It should not be too ambitious

but should be sufficiently justified within the context of the proposed project.

When defining your development objective please consult the UNESCO Media

Development Indicators (document available on the IPDC website:

www.unesco.org/webworld/en/media-development-indicators). This document presents in

detail five sets of media development indicators:

Category 1: A system of regulation conducive to freedom of expression, pluralism and

diversity of the media: Existence of a legal, policy and regulatory framework which

protects and promotes freedom of expression and information, based on international best

practice standards and developed in participation with civil society.

Category 2: Plurality and diversity of media, a level economic playing field and

transparency of ownership: The state actively promotes the development of the media

sector in a manner which prevents undue concentration and ensures plurality and

transparency of ownership and content across public, private and community media.

Category 3: Media as a platform for democratic discourse: The media, within a prevailing

climate of self-regulation and respect for the journalistic profession, reflects and

represents the diversity of views and interests in society, including those of marginalized

groups.

Category 4: Professional capacity building and supporting institutions that underpins

freedom of expression, pluralism and diversity: Media workers have access to

professional training and development, both vocational and academic, at all stages of their

career, and the media sector as a whole is both monitored and supported by professional

associations and civil society organizations.

Category 5: Infrastructural capacity is sufficient to support independent and pluralistic

media: The media sector is characterized by high or rising levels of public access,

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including among marginalized groups, and efficient use of technology to gather and

distribute news and information.

These indicators will guide you in identifying the appropriate development objective of

your IPDC project proposal.

Examples:

- Community Radio project: the project contributes to increasing the plurality and

diversity of media in country X and enhances the capacities of communities to use

media as a platform for democratic discourse.

- Journalism training project: the project contributes to promoting good governance and

transparency by building professional capacities in the field of investigative

journalism in country X.

4. IMMEDIATE OBJECTIVE:

Comment: The immediate objective is only one and it should clarify the solution to the

identified problem and succinctly explain what will be achieved as a result of the project.

Therefore, the immediate objective should describe the situation that will prevail as a

consequence of the project implementation (the result after the project has been

completed). It is important to decide and articulate the immediate objective of the project

at the very outset, as this will help you clarify the remaining parts of your proposal,

including the precise outputs and inputs necessary to achieve the immediate objective.

Examples:

Establish a self-sustaining community radio station capable of engaging community

members in 14 villages in the Kolar district in facilitating self-expression, and sharing

and accessing knowledge.

Provide skills and knowledge for digital editing techniques to thirty radio producers

working in four radio stations broadcasting from Addis Ababa through a two-week

training course.

Build the capacities of the journalism department of the University x to introduce a

Diploma in Journalism course for working journalists adapted from the UNESCO

model curricula for Journalism Education.

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5. PROJECT OUTPUTS:

List project outputs:

Comment: Outputs are the results that can be guaranteed through the activities

implemented within the project. Only the outputs that can be secured by the project

activities should be included. Each output contributes to the achievement of the

immediate objective of the project.

Example:

Thirty volunteer community broadcasters have acquired the skills and techniques to

source information from the Internet and apply it for use in radio programmes.

Outputs should be feasible and verifiably defined (quantitatively and qualitatively). In the

above example, the “30 volunteers” indicates the quantity, while the quality is defined by

what they will be capable of after the training, namely: “skilled in the techniques of

sourcing information from the Internet and using it in radio programmes”.

Other examples:

Ten trained women journalists capable of producing high-quality investigative

programmes on violence against women.

A well-equipped, new children’s programme production unit capable of producing

daily children’s programmes with increased children participation.

A community radio station equipped with transmission and production facilities.

A network of journalists specialized in reporting on science, representing all

mainstream media outlets in Malawi.

A national network of journalists monitoring and reporting on Human Rights

violations.

6. ACTIVITIES:

Comment: List all the major activities to be accomplished in order to produce each of the outputs.

An activity is an action that is necessary to transform inputs into planned outputs within a

specified period. The project document should therefore list all the key activities

necessary to accomplish the project within the prescribed project duration. Activities are

the tasks to be carried out by those involved in the project. Only those tasks which can be

undertaken within the framework of the project should be mentioned as activities.

Activities contribute directly to the output, and should be stated as actions. The time

available for each activity should be realistic. Activities should be planned taking into

account the capacities of the institutions involved and the technologies listed.

Note: In the case of training activities, the duration, objective of the training and the

number of trainees should be specified for each training activity. Applicants should avoid

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trying to impress by promising too many trainees, because this casts doubt on the quality

of the training that can be delivered. As for trainers, only those that are essential to

conduct the training should be included. National rates (Rates applicable to government

officials of equal grade) should be the basis for calculating subsistence payment for

trainees if no accommodation and meals are provided.

Examples:

One-week (duration) training course held in the project submitters’ premises to impart

essential skills of photojournalism (objective) for 15 working photojournalists (number of

trainees) from three daily newspapers published in Bamako.

A three-week training course to impart skills on using appropriate training

methodologies held at the University for eight teachers from the Journalism Faculty of

the University of Colombo.

Please note that there is a difference between seminars and training courses. Training

courses are conducted on the basis of a training needs assessment and have a precise

training objective; they should normally not involve more than 15-20 trainees per course

and their duration should not be less than three days. The number of trainers supported by

IPDC should normally not exceed two. The maximum number of training courses IPDC

can support per project is two. Seminars are conducted for awareness raising, debates and

discussions on a specific subject, and usually last no more than 1 to 3 days. The key

rationale of the limit of 1 to 3 days is that longer courses usually find it harder to attract

those employees who are most valued by the institution to which they belong.

Notwithstanding this, IPDC can consider supporting up to 3 days within a longer course

where the applicant can mobilize other resources to pay for the additional days and also

motivate convincingly on the calibre of envisaged participants.

7. PROJECT INPUTS:

Comment: Inputs are the raw materials or resources necessary to produce project outputs

(e.g. personnel such as trainers, consultants, equipment, material, funds, etc.). Only those

inputs essential for the implementation of the activities listed in the project should be

mentioned. Inputs should be precise and verifiable. The quality and quantity of the

relevant input should be specified.

Equipment inputs: Please indicate the following:

What equipment is already available to the submitter and will be put at the

disposal of the project?

What is the equipment requested in the project and why should it be purchased

rather than rented?

If they are to be purchased with IPDC funds, specify the types, models, number of

units and unit price for each equipment item (please note that all equipment is purchased

through UNESCO Field Offices and therefore the costs should be checked with the

relevant UNESCO Field Office).

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In the case of one-time training courses, necessary training equipment should be

hired, rather than purchased.

In the case of software, preference should be given to cost-efficient free software

solutions.

Clearly state what will happen to the equipment after the end of the project.

Please note that IPDC does not provide assistance to purchase vehicles or to build

or renovate buildings (these costs should be covered from the submitter’s contribution).

In case of trainers/experts, please add a short biography of them or a short

description of the institution providing them, in cases where this information is

available when submitting the project.

Examples:

One trainer (quantity) capable of training radio producers in digital production

techniques (quality).

Two Pentium desktop computers (quantity) with 4 MB memory and play list

software capable of automating the schedule (quality) of broadcast content.

Computers will be retained by the radio station to maintain the programme

beyond the project period.

Set of studio equipment, comprising a 6-Chanel AED mixer with telephone

inputs, recording facilities comprising 2 Marantz 630 flash recorders and a

desktop computer with playlist software, 4 AKG omni directional microphones,

cables and stands, a role of cables, a set of 15 assorted connectors as itemized in

the budget, capable of launching live broadcasting talkback programmes as a

permanent feature of the radio station. The equipment will be retained by the radio

station after the completion of the project in order to continue the talk-back

programme beyond the project period.

One rented overhead projector and a laptop rented for the four-day workshop.

One 300-watt FM transmitter and a set of four-bay antenna produced by Teng Da

company in Shanghai, China capable of increasing the radio station’s coverage to

a 30-km radius within and beyond the project period..

8. WORK PLAN:

Comment: The work plan should provide a realistic timeframe for the execution of each

activity. It is useful to present the work plan in the form of a chart following a

chronological order. The maximum period for project implementation should not exceed

18 months.

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MODEL WORK PLAN:

ACTIVITIES / MONTHS 1 2 3 4 5 6 7 8 9 10 11 12

Selection / contracting of instructors and

trainers

Selection of equipment

Purchase and installation of the equipment

Preparation of training materials

Selection and notification to workshop

participants

In-country workshop # 1 (workshop

subject)

In-country workshop # 2 (workshop

subject)

Production and broadcast of Programmes

Submission of implementation reports

9. INSTITUTIONAL FRAMEWORK:

(Should not exceed 15 lines)

Comment: Describe the mission of the submitting organization, its management

structure, number of regular staff and their functions, date of establishment, annual

income, income sources and manner in which it intends to implement the project.

The institutional framework should confirm the capacity, experience and credibility of the

organization undertaking the proposed project. Also describe the other institutions, if any,

involved in the implementation of the activities and explain their involvement. In the case

of regional projects, it is essential to list all of the institutions involved and their part in

the project implementation. Any preparatory activities to be carried out by the applicant

in order to create necessary conditions for project implementation should be described in

the institutional framework. Also the working relationship with UNESCO Field Office

should be explained.

Please note that in case of community radio broadcasting projects, no project proposals

will be considered if evidence is not provided of a broadcasting license issued by the

competent authority in the name of the project submitter. Therefore it is absolutely

necessary to provide correct information on the availability of license and the capacity of

transmitting power allowed under the license.

Please also note that IPDC will not entertain proposals from newly established

organizations, which have no proven credibility in implementing similar projects. The

eligibility of the submitter on the basis of its credibility will be determined by the

relevant UNESCO Field Office.

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10. SUSTAINABILITY:

Comment: Explain how the project achievements will be made sustainable (by the

project submitter) without further assistance from IPDC. In the case of training projects,

describe to what extent and in what manner the training course will become a regular part

of the training programmes offered by the submitter. In the case of seminars, describe

how the conclusions/recommendations of the seminar will be followed up.

Project submitters should be made aware that an award by IPDC may often be

insufficient to cover the full costs of a given project, but that the status of receiving such

a grant can often be leveraged to attract other funders. Accordingly, where relevant, the

project proposals should specify what other sources of funding the applicant intends to

approach (or has secured). Because IPDC is a partnership programme, it seldom funds

the full expense of a project, but relies on contributions (often in kind) by beneficiaries

and support from other partners that have been secured for the project. A minimum scale

of operation may be indicated, proportional to the extent of resources to be secured.

Information on these sustainability dimensions is essential if projects are to be

considered.

11. FRAMEWORK OF MONITORING AND COMMUNICATION STRATEGY:

Comment: Projects should normally have a basic communications plan, in terms of

which the activities will be publicized (both before and/or during their implementation, as

well as after their completion), and relevant constituencies should be engaged with

interactively.

Project implementation will be monitored, as a rule, by the relevant UNESCO Field

Office; however, beneficiaries must themselves propose how they will evaluate their

implementation success and include the results of this in their narrative reports. They can

also be encouraged to suggest professional organizations that could collaborate with

UNESCO in project monitoring.

12. PRIOR EVALUATIONS CARRIED OUT:

(should not exceed 10 lines)

Comment: Briefly explain the outcomes of feasibility studies and other assessments

carried out in connection with the project proposal, such as training needs assessments.

Any external evaluation of previous projects or activities undertaken by the project

submitter should also be mentioned as an evidence of the submitter’s capacity to

implement the project.

13. FRAMEWORK OF BENEFICIARY AGENCY’S REPORTING:

Comment: The beneficiary agency undertakes to report on project progress on a four-

month basis to the relevant UNESCO Field Office and submit a comprehensive final

report describing the extent to which the immediate objective of the project was achieved.

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The name and title of the person who will prepare and submit the reports should be

indicated.

C. ADDITIONAL INFORMATION

Provide information on:

Preparatory activities completed prior to the submission of the project to IPDC;

Previous IPDC support received by country/submitter (Field Officer should consult the

IPDC online database)

D. BUDGET

BREAKDOWN OF IPDC CONTRIBUTION

(in US dollars)

Comment: Breakdown should include an itemized budget for each input. Average total of the

IPDC contribution should not exceed US$ 40,000 per project. The requested IPDC contribution

should not include any recurrent costs, project coordination costs or regular staff costs. These

costs are expected to be borne by the project submitter.

Budgeting Training events:

Trainees should not be paid with stipends or honoraria to undertake training.

Accommodation for trainees and trainers should not be in expensive hotels or venues.

Local Trainers: All local trainers should have credible qualifications and training

experience. The CVs of the proposed trainers/consultants should be provided to UNESCO Field

Offices for approval. The fees of the local trainers should be commensurate with local rates and

should not exceed US$150 per day. National rates (Government rate) should be the basis for

calculating subsistence payment for local trainers and trainees if no accommodation and meals

are provided. Normally, no remuneration is to be included for the preparation of the training as

all trainers should be sufficiently experienced.

International Trainers: All international trainers should have credible qualifications and

training experience. The CVs of the proposed trainers/consultants should be provided to

UNESCO Field Officers for approval. The fees of the international trainers should not exceed

US$250 per day.

The following ceiling should be applied when calculating the rates of remuneration for

international consultants. Maximum fees are not automatically applicable. In addition, if food

and lodging are provided to trainers and consultants, only a maximum of 20% of the

international subsistence rate is applicable. Normally, no remuneration is to be included for the

preparation of the training as all trainers should be sufficiently experienced.

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Budgeting equipment:

For equipment support, each item over $ 500 value should be mentioned in the budget with the

unit price; type and brand name (please consult the relevant UNESCO Field Office when

preparing the equipment budget as UNESCO offices can often facilitate tax-free importation of

equipment for UNESCO-implemented projects).

Costs for community broadcasting equipment should be based on the costs provided in the

UNESCO manual on the Configuration of Radio Stations and Media Centres (which can be

downloaded from the IPDC website:

http://portal.unesco.org/ci/en/files/16165/10884079491Configuration_Manual.pdf/Configuration

%2BManual.pdf

The total equipment cost for a new community radio should not exceed $25,000 including

transportation. Any items exceeding the unit price mentioned in the UNESCO Configuration

manual should be supported with quotations obtained from accredited suppliers. All figures

should be given in US$.

Example:

I. FIVE-DAY TRAINING WORKSHOP ON RADIO PROGRAMME PRODUCTION AND

PRESENTATION

Participants’ accommodation and meals

($ 30 per day x 15 participants x five days):

2,250

One Trainer

(five days training at a rate of $100 per day):

500

Training material and rental of training equipment: 800

Local travel

($30 x 15 participants + $100 for one trainer):

550

Total training Costs:

4,100

RATES FOR INTERNATIONAL TRAINERS

Group Daily fees

A. International/National Consultants/Trainers with at least five years’

experience and relevant technical qualifications or a University degree. (CV of

the proposed trainees should be provided to UNESCO Field Office for

approval)

Up to

$ 150

B. International/National consultants/trainers with at least 10 years’ experience

and an advanced university degree (Masters or PhD in the relevant field). (CV

of the trainees should be provided to UNESCO Field Office for approval)

Up to

$ 250

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II. STUDIO AND BROACAST TRANSMITTER EQUIPMENT

Unit

Price

Qty.

8 Channel mixing console with

w. studio switch, built-in tel.

Hybrid:

3,100

1

3,100

Studio 1" capsule condenser

microphone

120

5

600

Monitor speakers (pair) w. built-

in amplifier:

1,000

2

2,000

Headphones: 50 6 300

4-way headphone amplifier: 150 1 150

Soundcard: 100 1 100

External hard drive 150 1 150

Microphone stands 40 5 200

Shielded audio cable (100 m.)

with 30 XLR male/ female

connectors and 30 RCA

connectors:

300

1

300

P4 audio editing computer with

80GB HD RAM 512MB,

Windows XP, CD-WR, 19"

monitor:

1,200

2

2,400

Uninterrupted power supply 350

VA:

100

1

100

Studio Equipment: 9,400

FM stereo transmitter 500 watts: 4,900 1 4,900

Antenna bay 4 layers, omni

directional:

1,050 1 1,050

Antenna feeder 50 metres: 300 1 300

Uninterrupted power supply

500 VA:

350 1 350

30 meter antenna mast (locally

fabricated):

2,500

1

2,500

500-watt broadcast transmitter

system:

9,100

Equipment transport costs: 1,500

Equipment installation costs: 2,000

Total equipment costs 22,000

Total contribution requested

from IPDC:

US$26,100

16

BREAKDOWN OF THE BENEFICIARY AGENCY’S CONTRIBUTION

(in US dollars)

Comment: The breakdown should include all the recurrent costs, including staff costs, project

coordination costs and budget line for regular reporting on project progress. The beneficiary

organization’s contribution reflects its capacity to undertake the project. Submitters are

encouraged to secure a venue (where applicable) as a contribution by themselves or by other

partners, rather than seek IPDC funds for this particular expense.

Example:

Staff costs ( 8 months x 3 staff members) 5,400

Project coordinator ( 7 months) 1,050

Communication costs ( 7 months) 750

Studio and station building renovation 7,700

Vehicle maintenance and local transport costs 2,000

Contingencies 1,000

Project reporting 300

Total beneficiary’s contribution US$17,900

Any proposal which is incomplete which does not provide precise information following the

guidelines set out above which does not justify the project costs through an itemized budget

or which includes misleading information should NOT be sent to HQ by UNESCO Field

Offices, but subjected to discussion with the submitter with the aim of securing corrections.