Infinite Campus End-of-Year Training

KSIS End of Year Training, 5/1/13KSIS End of Year Training, 5/1/13

Infinite Campus

End-of-Year Training

Kentucky Department of EducationMay 1, 2013

Have a question? Post it in the Lync chat window during the Question and Answer period at the end of each session and it will be answered.

Thank you for your participation. The next presentation, Safe Schools, begins at 12:30pm (EDT).


Safe Schools

Windy L. NewtonOffice of Next Generation Schools &

Districts, Division of Student Success


Resolutions mapped to the state code of INSR: In-School Removal will now be included in the extract validations and will produce records on the extract.

New Requirements 2012-13

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Incidents involving law or board violations related to the following will now produce a record on the extract, regardless of resolution:◦ Assault or Violence◦ Guns or other weapons◦ Controlled substances (including alcohol or tobacco)◦ Bullying or Harassment

A list of the select law and board violations can be found in the 2012-13 Safe Schools Data Standards on the KDE Safe Schools website.

New Requirements 2012-13, cont.

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http://education.ky.gov/school/sdfs/Pages/Safe-Schools-Data-Collection-and-Reporting.aspx


The Safe Schools Extract is located via KY State Reporting Safe Schools

This report should be used by the district to verify district behavior data, this should be complete by June 28th

Upon verification from all districts, KDE will export the data from the IC data warehouse on July 1st

Reporting Path

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Extract Options:Date Range: should remain as default

Sub-Reports:Allows user to section out the categories of reporting

School and Grade Criteria:Ensure all grades and schools are included in the verification process

Reporting Path, cont.

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SS1: Assault or Violence SS2: Possession of Guns or Other

Deadly Weapons SS3: Possession/Use or Distribution

of Controlled Substance (includes alcohol or tobacco)

SS4: Bullying or Harassment SS5: Resolutions of Suspension,

Expulsion or Corporal Punishment not reported in SS1-SS4

Sub-Reports

Includes INSR, In-School Removals

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Errors – Indicate problematic data that will NOT pull on the report

Warnings – Indicate problematic data that WILL pull on the report

All errors and warnings should be resolved during the district verification process.

Validation Checks

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Error 1: Resolutions – Missing End Dates and/or TimesThis error will be appear anytime a student has a state resolution (SSP1, SSP2, SSP3, SSP5, INSR) without a resolution end date and or time.◦ To resolve this error, open event resolution Enter

end date and/or time and save record

Validation - ErrorsNote: Error

numbering will be updated in E.1314

release

Add End Date and/or Time

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A validation will be added to the data entry screen that will not allow saving of a state resolution of INSR, SSP1 or SSP2 without an end date/time in the E.1318 (June) release.

The validation is currently already in place when selecting a state resolution of SSP3.

Validation – Errors, cont.

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Error 2: State Resolutions without a Law or Board ViolationThis error will appear any time a student has a State Resolution (SSP1, SSP2, SSP3, SSP5) and no selection of a Law or Board violation. NOTE: INSR is excluded in 12-13 reporting from this error; however will be included in the 13-14 reporting


To Resolve this error, open Event Details, select a law or board violation, save record

Select appropriate law or board

violation

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Error 3: Events without a ParticipantThis error will be appear anytime an event with a qualifying Law or Board violation does not have participant selected.

To resolve this issue, find behavior incident Add participant, if applicable, otherwise the

incident should be deleted.


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Error 4: Student Behavior Incident Date is not within EnrollmentThis error will appear for any student offender with a qualifying behavior incident date outside the student’s enrollment dates.

To resolve this issue, verify incident date as compared to enrollment start/end dates. If this is a non-reported incident, such as, attendance letter for documentation purposes, the error can be disregarded.


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Warning 1: Out of School Suspension/attendance dates and/or times inconsistentThis warning will appear for students who received a state resolution of SSP3 and the start/end date/times of the behavior resolution are not consistent with the check-in/out date/time within the student’s attendance.

NOTE: the Suspension/Attendance Linkage report will assist.

Validation - Warnings

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Warning 2: Missing Demographic DataThis warning will appear for students who are missing one or more of the following demographic fields:State Student IDFirst NameGender

This error should really never occur, if it does a ticket with IC Support should be open to resolve the demographic issue.

Validation - Warnings, cont.

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Warning 3: Student Behavior Resolution Date not within EnrollmentThis warning will appear for students who have a behavior resolution start/end date outside of the enrollment start/end dates.

KNOWN ISSUE: The logic of this error is trying to connect the resolution dates to a previous enrollment that corresponds to the behavior incident date.

For validation purposes, users should verify the dates of the resolution are within the dates of an enrollment record, if the dates correspond, disregard the error.

Validation – Warnings, cont.

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Warning 4: Overlapping State Resolution Start Date/Time and or End Date/TimeThis warning will appear anytime a student has two or more state resolutions (SSP1, SSP2, SSP3, SSP5, INSR) which overlap by any span of dates or times.

To resolve this issue, open the behavior records and adjust the dates/times so they do not overlap with another state resolution record.

NOTE: most of these incidents involve an INSR and an SSP3 record. The SSP3 cannot start before the INSR has ended.

Validation – Warnings, cont.

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SS1: Assault or Violence SS2: Guns or other Deadly Weapons Law violations:

151 152 153 154

Law violations: 11, 20, 30, 90, 172, 174,

301, 302, 303, 304, 305, 306, 307, 308, 309, 310, 320 or 330

Sub-report law/board codes

Descriptions of codes can be located in the 2012-13 Behavior Data Standards

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Sub-report law/board codesSS3: Controlled Substance SS4: Bullying or Harassment

Law violations: 210, 230, 1801, 1802,

1811, 1812, 1821, 1822, 1831, 1832, 1841, 1842, 1851, 1852, 1861, 1862, 1871, 1872, 1881, 1891, 1892

Board violations: 9001, 9002, 9003

Law violations: 340 341 30

Board violations: 8001, 8002, 8003,

8004, 8005


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Sub-report law/board codesSS5: Resolution Codes

SSP1: Expelled, receiving services SSP2: Expelled, not receiving services SSP3: Out of school suspension SSP5: Corporal Punishment INSR: In-School Removal


New to the report

collection this year!

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Begin cleaning up your errors/warnings NOW…

The report will be capturing significantly more data than previous years, so there will be more errors/warnings and the district/school numbers of incidents will increase

Once data exported in excel, separate by school and send to your building principals for verification

Things to know!

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This data will be PUBLICALLY REPORTED◦ School Report Cards via Open House –

Note: the data labels on the school report card will be updated to reflect the data labels within IC’s behavior management tool.

Behavior Events will be counted regardless of resolution for the specified law/board violations

INSR resolutions will be included in the SRC for 12-13

School Report Card

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April 10th - E.1310 release into district production environments

May 1st – District verification window opens June 28th - District verification window closes June 28th – Superintendent verification due to KDE July 1st - KDE will extract data from IC state data warehouse July 15th (tentative) – District and school level data will be

available for viewing in the 12-13 School Report Card Data Collection tool

July 31st - School Report Card verification of behavior data ends (note: two weeks after availability in SRC)

August 30th – Data provided to KCSS and OEA as mandated by KRS 158.444

2012-13 Timeline

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What’s Coming for Alternatives?

Windy L. NewtonOffice of Next Generation Schools &

Districts, Division of Student Success


Off-site alternative programs must have a school number and utilize IC for data collection

On-site alternative programs are not required to have a school number

Off-site program is located in a separate location from an already existing school within your district

On-site alternative education program is located within an existing building with a school number, such as the classroom down the hall, or the mobile classroom or another building on the same campus as your high school


Alternative programs work to address student learning needs that may include a digital learning environment, credit recovery or an innovative path to graduation


If a student is placed in an off-site alternative program for more than 10 consecutive days, the student must be withdrawn from their home school and re-enrolled into the alternative school and an ILPA must be completed.

If a student is placed in an on-site alternative placement for more than 10 consecutive days, the student must be enrolled into course sections with a special type of Alternative and an ILPA must be completed.


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Course sections must be created for off-site and on-site locations with Special Type of Alternative Placement selected.

If a student is placed in an alternative program for 10 days or less, the student record can remain at the home school; however, the student must be marked in the Alternative Placement attendance group for the specified amount of time.


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Alternative Program questions, contact [email protected]

Infinite Campus Behavior questions, contact [email protected]

Behavior Programmatic questions, contact [email protected]

Refer to 2012-13 Data Standards on KDE’s Safe Schools web page:


Questions

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mailto:[email protected]





Have a question? Post it in the Lync chat window during the Question and Answer period at the end of each session and it will be answered.

Thank you for your participation. The next presentation, School Report Card, begins at 1:15pm (EDT).

Documents

Infinite Campus End-of-Year Training