Integrated Solution for Fleet and Driver Management …otmsig.communities.oaug.org/multisites/otm/media/2012/C12U-22B...Integrated Solution for Fleet and Driver Management for Shippers

© Copyright 2012 KPIT Cummins Infosystems Limited.

Integrated Solution for Fleet and Driver Management for Shippers with own FleetOTM SIG 2012, Philadelphia, USA, 12-15th August

KPIT Cummins Infosystems Ltd.

Neelakandan SharmaRohit Bhogate


Contents

Introduction

Business Scenarios

Key Requirements

Leveraging OTM features

Business Value


Introduction


Introduction

• Leading FMCG company in Middle East with Diversified product range from Oil to Ice-Cream

• Operates own Fleet of 400+ Vehicles

About Client OTM Modules Implemented OTM-EBS Integration OTM-Third Party

Integration

• Core Modules• Fleet Management

• Delivery to OTM• Planned Shipment to

EBS• Actual Shipment to

OTM• Freight Accrual from

OTM to EBS• A/P Invoice to EBS

• Driver Synchronization from EBS-HRMS to OTM

• Equipment Synchronization with EBS- EAM to OTM

• OTM – Maersk line (Sailing Schedule, Booking Request, Container events)

• OTM – INTTRA (Sailing Schedule, Booking Request)


Business Scenarios


Scenario – Overland Cross Border Movement

Fleet Center

Customer

Destination Fleet Center

EM

LM

LM

UAE

EM = Empty MovementLM= Loaded Movement

Customer

Customer

EM

LM

LM

EM

EM

EM

Customer

QatarSaudi Arabia

Multiple Borders of GCC Counties


OTM Process Flow – Fleet Management

Trip Analysis

Driver IncentiveCalculation

Assign Valid Driver

Receive Order

Plan Primary Shipment

Auto plan Secondary Shipment for Trip Advance

Barcode Scanning (Events)Gate-In > Loading > Gate-Out

Assign Valid Equipment

Vehicle TrackingVehicle TrackingIn Transit Events via GPS

Border Clearance Activities

Unloading Events Manual

Shipment ExecutionShipment Execution(Depart from Fleet Center)

Back Freight Shipment / Empty Return

Post Settlement Entry in ERP Finance

Create and Print Job Order

Post Advance Entry in ERP Finance

Pay Trip Advance

Trip Settlement

Penalty Calculation for External Carriers

Monthly


Key Requirements


Operational Requirements | Financial Requirements | Tracking/Visibility Requirements

• Equipment Maintenance Management

• Specific Business Scenarios

Shuttling Operation of Vehicle between Two Points.

Vehicle Substitution.

• Reports for Fleet Operator

• Record Vehicle Specification and Manufacturing Details

• Driver Eligibility to Drive based on Authentic Documents

(License, Passport, Residence Visa)

• Improved Decision making though Dispatch Board


• Driver Incentive

Management


• Manage Trip Advance

specific to Lanes and

Equipment Types

• Expense Settlement

against Trip Advance

paid

• Penalty calculation for

In- Transit Temperature

Drop in External Carrier

Vehicles.


• Vehicle Tracking System(VTS), integrated with OTM

• Automated Events through Bar Code Scanning

• Track Odometer Reading.



OperationOperational

• Asset Data Management• Dispatch Board• Equipment Maintenance• Business Scenario• Operational Reports for Fleet

Financial

• Trip Advance• Trip Settlement• Advance and Settlement to ERP Finance• Driver Incentive• Penalty Calculation

Tracking

Visibility

Tracking &

Visibility

• Vehicle Tracking with OTM – GPS Integration• Screen Customization• Reports

Fleet Requirements Mapping in OTM


Specific Business Scenario : Shuttling Operation of Vehicle

Requirement:

- Calculate Staggered Start Time for shipments considering Road Restrictions, Load/Unload and Empty Return.

- Auto assign same Equipment to upstream shipments based on First Shipment’s Equipment assignment.

12:00 AM 01:00 AM

OTM Bulk Plan output

L012301

Expected Bulk Plan output

Single Order for a Day Single Order for a Day

Depart Arrive

12:00 AM 01:00 AML012302

12:00 AM 01:00 AML012303

12:00 AM 01:00 AML012304

12:00 AM 01:00 AML012305

L012301

Depart12:00 AM

Arrive01:00 AM

L012302

Depart03:00 AM

Arrive04:00 AM

L012303

Depart06:00 AM

Arrive07:00 AM


Specific Business Scenario : Vehicle Substitution

Requirement:

- Customer Ordered for Curtain Sider Equipment but due to unavailability of same equipment in Fleet center, Reefer

Equipment provided with Reefer Switched off option.

- Apply Sell rates of Curtain Sider (Cheaper in cost than Reefer Equipment) Called ‘Freight class’.

- Trip Advance and Bonus calculation as per Curtain Sider Equipment

- Fleet Inventory Reduction from Reefer Equipment inventory.


Reports for Fleet Operator

• Driver Job Order and Trip Sheet• Daily Vehicle Position Report• Stock In-Transit Report• Back Freight Report• Trip Bonus Report• Trip Contribution Report• Enquiry to Dispatch Report• Revenue Report• Diesel Consumption Report

Traditional Reports for Fleet Operator:


Integration with ERP Finance Module

Driver Advance Trip Settlement

‘Driver Advance’/ ‘Trip Settlement’

ShipmentInvoice Voucher

Action:

Post_to_GL

SOA

General Ledger

OTM Oracle E-Business


Integrated Vehicle Tracking System

Requirement:

- Real time Vehicle Tracking through Integrated GPS – OTM solution.

- In-Transit Temperature Monitoring and Genset Status Tracking.

OTM Workflow AgentTemp Too Hot/Too Cold?

Call up Driver

Middleware


Event Based on Barcode Scanning

Requirement:

- Avoid Disputes with Customers over ‘Detention charges’ associated to Vehicle Turnaround time at factory premises.

Such Disputes leads to Revenue loss.

- Automated Shipment Events through Barcode Scanning at Gate-In and Gate-Out.

Scan Job Order at

Factory Gates

Capture Information:- Scanner ID- Bar Coded Shipment ID- System Date and Time

Middleware

Shipment ID : L01234Event Location : Factory IDShipment Event: Gate INEvent Date: 23-07-2012 13:00:00

Shipment ID : L01234Event Location : Factory IDShipment Event : Gate OutEvent Date: 23-07-2012 13:40:00

Scanner ID = A Gate In

Scanner ID = B Gate Out

Scanner Application

OTM

OTM


Neelakandan SharmaAssociate Vice President,

Business Transformation Unit

[email protected]

Rohit BhogateSenior Functional Consultant,

Supply Chain Applications Practice

[email protected]

Rohit is a Senior Consultant with KPIT Cummins Infosystems Ltd. withover Eight years of professional experience in Logistics and SupplyChain Management. He is OTM Implementation Specialist certified

Being part of Two end to end implementations; he has played key rolesin delivering transportation solutions for FMCG giant in UAE and for oneof leading Automotive company in India.

He was part of couple of the big implementations in Advance planningmodules for Steel and Laminated tube Manufacturing clients in India.

Neel comes with strong Supply Chain and logistics experienceand implementation of multiple Supply Chain solutions &Enterprise Resource Planning Systems.

He is an industry veteran with over 20 years and has led largeGlobal Consulting and Enterprise Solution engagements withFortune 500 clients.

Neel leads Business Transformation Unit for KPIT in NA.

Presenters