Portfolio PracticumI

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On-the-JobTrainingPortfolio

College of Technology

Diploma in Office Management

Technology with specialization in

General Office Practice

Republic of the Philippines

POLYTECHNIC UNIVERSITY OF THE PHILIPPINESQUEZON CITY CAMPUS

Tel no. 428-91-44

Maricel M. Valencia

TRAINEE


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Republic of the Philippines

POLYTECHNIC UNIVERSITY OF THE PHILIPPINESQUEZON CITY CAMPUS

Tel no. 428-91-44

A NARRATIVE REPORT ON THE JOB TRAINING

UNDERTAKEN AT

Department of Environment and Natural Resources

National Ecology Center, East Ave, Diliman,

Quezon City

A Report Submitted to the Faculty of

COLLEGE OF TECHNOLOGY

Polytechnic University of the Philippines

Quezon City Campus

In Partial Fulfillment of the Requirements for the

Diploma in Office Management Technology

General Office Practice (Practicum I)

Maricel M. ValenciaName of Student

June 8, 2013

Date Submitted

2x 2 formalPicture

(corporate)


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POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

Vision

Clearing the paths while laying new foundations to transform the Polytechnic University of

the Philippines into an epistemic community.

Mission

Reflective of the great emphasis being given by the country's leadership aimed at provid-ing appropriate attention to the alleviation of the plight of the poor, the development of

the citizens, and of the national economy to become globally competitive, the University

shall commit its academic resources and manpower to achieve its goals through:

1. Provision of undergraduate and graduate education which meet international stan-

dards of quality and excellence;

2. Generation and transmission of knowledge in the broad range of disciplines relevant

and responsive to the dynamically changing domestic and international environment;

3. Provision of more equitable access to higher education opportunities to deserving and

qualified Filipinos; and

4. Optimization, through efficiency and effectiveness, of social, institutional, and individual

returns and benefits derived from the utilization of higher education resources.

Philosophy

As a state university, the Polytechnic University of the Philippines believes that:

Education is an instrument for the development of the citizenry and for the enhance-

ment of nation building;

Meaningful growth and transformation of the country are best achieved in an atmos-

phere of brotherhood, peace, freedom, justice and a nationalist-oriented education im-

bued with the spirit of humanist internationalism.

Strategic Objective: 8-Point Agenda:1. Pursuing Academic Excellence through Disciplinal Integrity.

2. Embedding a Culture of Research

3. Insuring Transparency and Participatoriness in Giving Rewards and Sanctions

4. Modernizing and Upgrading of Physical Facilities, Equipment, Library, and Campus

Development

5. Academic Freedom

6. Institutionalizing Civil Society Engagement and Involved Extension Service Program

7. Assuring Transparency in Fiscal Responsibility

8. Assessing Institutional Processes and Reviewing Critically and Rationally the Organization

Shared Values

God-Fearing

Love for Humanity and Democracy

Collegiality

Integrity and Credibility

Transparency and Accountability

Passion for Learning

Humanist Internationalism


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I. ACKNOWLEDGMENT

First and Foremost I would to say Thank you for Almighty GOD

for Putting me on this world, for always giving the strength facing

the fears that I have most especially for all the Guidance.

Second to Ms. Emilyn R. Pabilada for giving me Trust thats why

I am here studying at the P.U.P. Thank you for all the support espe-

cially in financial without you I am nothing, Thank you for always be-

ing there and standing as my Guardian.

Last To Mrs. Sheryl Morales being a good OJT instructor to us,

Like what youve said that being a OMT is like being a SPECIAL

CHILD yes it is maam, because We are all amazing. That youmaam and we wish to learn more from your simple words.

II. INTRODUCTION

Having my first On the Job Training at the Department of Envi-ronment and Natural Resources are so exciting. Thank you so much

to all employees of DENR for treating me like an regular employee

specially to my supervisors.

Its been two months when I started in there office as an OJT

thank you so much for the warm welcome, to my co-workers who

always there teaching me what to do when I feel weak.

And now for my last week as on OJT I want to say Thank you, I

do appreciate every little second doing my task with them. I will miss

you all.


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III. COMPANY PROFILE

Name of Company: Department of Environment and Natural Resources

Address : National Ecology Center, East Ave. Diliman, Quezon City

Contact Number: 3242159

Contact Person: Ms. Ma. Melissa T. Bacani

Department/Division/Section: DENR , Finance Division, Budget Section

Inclusive Dates of Training: April 15, to June 14, 2013

Company Vision, Mission, and Values:

Vision:

A nation enjoying and sustaining its natural resources and a

clean and healthy environment.

Mission:

The DENR shall be the driving force in the pursuit of sustainable

development , enabling stakeholders participation in the protection

conservation and management of the environment and natural re

sources for the present and future generations.


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Pictures of the Company (physical structures)


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IV. OBSERVATIONS IN THE COMPANY

What I have observed at the company are lack of cooperation from

the employees, because most of the time they spending they time by gos-

siping instead of doing they job.

The strength and challenges of this company is that the lot of paperworks, Time management, If theres an cooperation they can finish they pa-

per works on the time.

I think the best practice of this company is by giving a chance for all

the OJT being familiar in office works, They are all patient by teaching us

what to do.

My over-all observation in DENR are all the employees are kind, smart

and approachable specially the Heads they are very strict but on the otherhand there are some employees are hard headed to them.V. PERIODIC REPORTS (daily, weekly, monthly)

What we do daily are the following:

encoding the expenses of the company

assisting the clients of my supervisor

Answering telephone calls

What we do weekly are the following:

Encoding the Journal Entry Voucher

Making a Subsidiary Ledger of the expenses

What we do monthly are the following:

Checking the Payroll if it is tally and encode it

During my whole training in Department Of Environment and Natural

Resources, I think the problem/s that I have encountered are when my I en-

code the monthly payroll and have a brown out I did not save it thats

why I started encoding it again start at the beginning.


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Tasks performed were based on the diary checked and uploaded

Date Checked by the adviser:________________________

Total no. of hours: 139 hours. Signed by the Supervisor: Ma. Melissa T. Bacani Date: 5/10/13

Month: AprilThe following tasks were

performed:

Week No. 1 (Weekly)

Date: 4/15/2013

Time In: 7:24am

Time Out: 5:06pm

Hours Spent: 8hours

Date: 4/16/2013

Time In: 7:31am

Time Out: 5:15pm

Hours Spent: 8hours

Date: 4/17/2013

Time In: 7;40am

Time Out: 5:29pm

Hours Spent: 8hours

Date: 4/18/2013Time In: 7:33am

Time Out: 5:17pm

Hours Spent: 8hours

Date: 4/19/2013

Time In: 7:41am

Time Out: 5:21pm

Hours Spent: 8hours

Date:

Week No. 2

Date: 4/22/2013

Time In: 7:20am

Time Out: 5:02pm

Hours Spent: 8hours

Date: 4/23/2013

Time In: 7:52am

Time Out: 5:10pm

Hours Spent: 8hours

Date: 4/24/2013

Time In: 11:52am

Time Out: 5:14pm

Hours Spent: 5hours

Date: 4/25/2013

Time In: 7:30amTime Out: 5:10pm

Hours Spent: 8hours

Date: 4/26/2013

Time In: A

Time Out: A

Hours Spent: A

Date:

Month: MayThe following tasks were

performed:

Week No. 3 (Weekly)

Date: 4/29/2013

Time In: 8:00am

Time Out: 5:00pm

Hours Spent: 8hours

Date: 4/30/2013

Time In: 7:53am

Time Out: 5:10pm

Hours Spent: 8hours

Date: 5/1/2013

Time In: holiday

Time Out: holiday

Hours Spent: holiday


Time Out: 5:10pm

Hours Spent: 8hours

Date: 5/3/2013

Time In: 7:45am

Time Out: 5:24pm

Hours Spent: 8hours

Date:

Week No. 4

Date: 5/6/2013

Time In: 8:00am

Time Out: 5:00pm

Hours Spent: 8hours

Date: 5/7/2013

Time In: 8:00am

Time Out: 5:10pm

Hours Spent: 8hours

Date: 5/8/2013

Time In: 8:04am

Time Out: 5:36pm

Hours Spent: 8hours

Date: 5/9/2013


Hours Spent: 8hours

Date: 5/10/2013

Time In: 8:07am

Time Out: 5:03pm

Hours Spent: 8hours

Date:

VI. SUMMARY OF ACTIVITIES (Weekly)


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Total no. of hours : 139 hours . Signed by the Supervisor: Ma. Melissa T. Bacani Date: 6/7/13

Month: MayThe following tasks were

performed:

Week No. 1 (Weekly)

Date: 5/13/2013

Time In: holiday

Time Out: holiday


Date: 5/14/2013

Time In: 7:57am

Time Out: 5:03pm

Hours Spent: 8hours

Date: 5/15/2013

Time In: 8:00am

Time Out: 5:17pm

Hours Spent: 8hours


Time Out: 5:00pm

Hours Spent: 8hours

Date: 5/17/2013

Time In: 7:42am

Time Out: 5:05pm

Hours Spent: 8hours

Date:

Week No. 2

Date: 5/20/2013

Time In: A

Time Out: A

Hours Spent: A

Date: 5/21/2013

Time In: 10:53am

Time Out: 5:45pm

Hours Spent: 6hours

Date: 5/22/2013

Time In: 7:50am

Time Out: 5:00pm

Hours Spent: 8hours

Date: 5/23/2013


Hours Spent: 8hours

Date: 5/24/2013

Time In: 7:52am

Time Out: 3:37pm

Hours Spent: 7hours

Date:

Month: May-JuneThe following tasks were

performed:

Week No. 3 (Weekly)

Date: 5/27/2013

Time In: 7:30am

Time Out: 5:00pm

Hours Spent: 8hours

Date: 5/28/2013

Time In: 8:00am

Time Out: 5:12pm

Hours Spent: 8hours

Date: 5/29/2013

Time In: 7:49am

Time Out: 5:19pm

Hours Spent: 8hours


Time Out: 5:21pm

Hours Spent: 8hours

Date: 5/31/2013

Time In: 8:00am

Time Out: 5:36pm

Hours Spent: 8hours

Date:

Week No. 4

Date: 6/3/2013

Time In: 8:05am

Time Out: 5:05pm

Hours Spent: 8hours

Date: 6/4/2013

Time In: 8:06am

Time Out: 5:16pm

Hours Spent: 8hours

Date: 6/52013

Time In: 8:00am

Time Out: 5:31pm

Hours Spent: 8hours

Date: 6/6/2013


Hours Spent: 8hours

Date: 6/7/2013

Time In: 7:56am

Time Out: 5:00pm

Hours Spent: 8hours

Date:



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Total no. of hours: 32hours. Signed by the Supervisor:__________________________Date:_______

Month: JuneThe following tasks were

performed:

Week No. 1 (Weekly)

Date: 6/10/2013

Time In: 8:00am

Time Out: 5:00pm

Hours Spent: 8hours

Date: 6/11/2013

Time In: 8:00am

Time Out: 5:00pm

Hours Spent: 8hours

Date: 6/12/2013

Time In: holiday

Time Out: holiday



Time Out: 5:00pm

Hours Spent: 8hours

Date: 6/14/2013

Time In: 8:00am

Time Out: 5:00pm

Hours Spent: 8hours

Date:

Week No. 2

Date:

Time In:

Time Out:

Hours Spent:

Date:

Time In:

Time Out:

Hours Spent:

Date:

Time In:

Time Out:

Hours Spent:

Date:

Time In:Time Out:

Hours Spent:

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Time In:

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Hours Spent:

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Month: _________________The following tasks were

performed:

Week No. 3 (Weekly)

Date:

Time In:

Time Out:

Hours Spent:

Date:

Time In:

Time Out:

Hours Spent:

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Hours Spent:

Date:Time In:

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Hours Spent:

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Week No. 4

Date:

Time In:

Time Out:

Hours Spent:

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Hours Spent:

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Total no. of hours ________Signed by the Supervisor:__________________________Date:_______


performed:

Week No. 1 (Weekly)

Date:

Time In:

Time Out:

Hours Spent:

Date:

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Hours Spent:

Date:Time In:

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Week No. 2

Date:

Time In:

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Hours Spent:

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Hours Spent:

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Hours Spent:

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performed:

Week No. 3 (Weekly)

Date:

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Week No. 4

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Total no. of hours ________Signed by the Supervisor:__________________________Date:_______

Month:The following tasks were

performed:

Week No. 1 (Weekly)

Date:

Time In:

Time Out:

Hours Spent:

Date:

Time In:

Time Out:

Hours Spent:

Date:

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Date:Time In:

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Week No. 2

Date:

Time In:

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Hours Spent:

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Hours Spent:

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Hours Spent:

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performed:

Week No. 3 (Weekly)

Date:

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Week No. 4

Date:

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VII. SELF-ASSESSMENT

A. Skills and current technology learned/enforced:

I have learned how to operate the Epson dot matrix and printing on it

using a continuous paper and I also learned how to used the scanner.

B. Equipment, tools, testing apparatus handled (soft wares used included)

I used the Epson dot matrix Printer, Fax machines, Telephone, Xerox ma-

chine and Personal Computer.

C. Strong points versus weak points

My weak point is handling the mad client on telephone call when

my supervisor are not around, I chose to be more patient and answering

all her questions in a nice tone of voice, at the end of the day it made mefeel better because the client called again and talked to my supervisor

saying that the one who I talked before when youre not around is very

nice. That case my supervisor smiled at me then said If giving a chance I

want you to become one of my employees someday I just smiled and say

Thank you maam.


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VII. SELF-ASSESSMENT

D. Best experiences on the job:

The best experience I had at the company is when my supervisor gave

me her trust to made the Payroll of Mid-year bonus this is the very sensitive

task that assigned to me and she authorized me to do that, and finally I

did it without mistake.

E. Evidence of Background preparation:Faults committed (its causes and suggestion given by the supervisor)

When I print out the wrong voucher, I printed the month of May instead

of June.

Personal relationship (integration with the company, attendance and

punctuality, and commitment)

Comment from co-worker (at least 3 person)

Person 1: Very persevere, cooperative and well verse in office works and

supportive in every endeavor assigned to her.

Signature over printed name: Ms. Marites Alba

Person 2: Could easily understand instructions, simple and quite but works

diligently. Work outputs are reliable based on given instruction. In case

there will be job opening in the office we will be giving her the top priority

in hiring her as additional contractual.

Signature over printed name: Ms. Maxima M. Matibag

Chief Budget SectionPerson 3 : Displays high dependability for any task assigned to her. Very

cooperative and shows high regard for what she does.

Signature over printed name: Ms. Ma. Melissa T. BacaniOIC, Accounting Section


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VIII. APPENDICES (please attached)A. Curriculum Vitae


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VIII. APPENDICES (please attached)B. OJT Endorsement Letter


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VIII. APPENDICES (please attached)C. OJT Training Memorandum


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VIII. APPENDICES (please attached)D. Monthly Task Performance Sheet


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VIII. APPENDICES (please attached)F. Final Evaluation Sheet


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VIII. APPENDICES (please attached)E. Trainees Personal Data


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VIII. APPENDICES (please attached)G. Copy Certificate of Completion


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VIII. APPENDICES (please attached)J. Facilities, equipment, Tools handled (pictures)


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VIII. APPENDICES (please attached)

K. OJT photos (minimum size 3R)Note: photo printed only (printing from CIS not allowed)


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K. OJT photos (minimum size 3R)Note: photo printed only (printing from CIS not allowed)


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M. URL of you blog/s

Which includes your resume and weekly diaries checked

Documents

Portfolio PracticumI