Proofreading

What do you have to pay attention to while proofreading?

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Purpose of proofreading

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It gives a bad impression of our services if our clients find mistakes in

their translations. Therefore, we have to ensure that we deliver our

translations to our clients without any mistakes.

For this reason, we rely on a two-man rule to prevent careless mistakes

and to ensure the consistency and high quality of our translations.

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Your proofreading tasks

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Review the

content of the

translation

Review the style

of the

translation

Check for

spelling and

grammar

mistakes

Check for

double spaces

Does it

correspond to

the content of

the source text?

Does it

correspond to

the purpose of

the text?

Carefully read the

whole text and

check spelling an

grammar with your

text processing

program.

Eliminate

double spaces

within the text if

you find any.

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Check on personal

names, brand and

product names,

company names, and

types of companies.

Check on numbers,

signs, phone numbers,

(email) addresses, and

URLs.

Check if the target text

layout corresponds to

the source text layout.

You can find more

information about this

i „Co o Mistakes“.

Are they transferred

correctly into the

translation?

You can find more

information about this

i „Co o Mistakes“.

You have to ensure that we can directly pass on the document

we receive from you to our client if necessary!

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Change Tracking

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It is important that you enable

„Cha ge Tracki g“ in your text processing program so we can keep track of your

changes and evaluate how much you had to review.

If you review a document in e.g. Excel or PowerPoint, you can

include comments to refer to serious or frequent mistakes.

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File naming

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To your first file you add the ending

_rev . In this file you enabled change

tracking so we can see the changes

you have made.

To your second file you add the

ending _lengoo . In this file you accepted all changes

and we can deliver this document to

our client.

It is extremely important to name the files correctly and consistently to ensure that our system

can work properly. That way our system recognizes the correct versions of a text and ensures that

translators, proofreaders, and of course our customers always receive the right files.

Keep the file name of the translation and add the following endings:

Why is file naming so important to us?

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After proofreading

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After you handed in your review, make sure that we

can contact you via email at any time!

Sometimes our customers have questions regarding

the translation. In these cases, we contact you as

soon as possible.

Therefore, you should check your emails regularly!

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We have to be a hundred percent sure you hand in carefully reviewd

translations of high quality, which we can deliver to our customers

without reviewing them all over again.

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Proofreading Exercises: Repeat what you just learned!

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Imagine the situations described below and explain how you would react in

them.

On the following page, you can compare your answers to the reaction we would

like to see from you. Moreover, we will give you some advice for the different

situations.

That way you can find out if you are ready for proofreading.

Situation 1

You accepted a proofreading job and received source text and translation. What

do you have to pay attention to before you start proofreading?

Situation 2

What do you have to take into consideration while proofreading?

Situation 3

While proofreading, you notice that an information in the source text is wrong /

outdated but the translator used it in the target text anyway. What should you do

now?

Proofreading Exercises: Repeat what you just learned!

© lengoo GmbH 2015

Situation 1

You accepted a proofreading job and received source text and translation. What

do you have to pay attention to before you start proofreading?

Most important is that you enable change tracking so we can see the changes you made and evaluate

how much work you have done.

Your first step should be to read the whole source text to get an idea of the content, style and mood

of the text.

Situation 2

What do you have to take into consideration while proofreading?

The first thing you have to check is if the content of the source text is translated correctly and

completely. Afterwards, check spelling, grammar, punctuation, double spaces, etc. Then, make sure all

numbers, names, and addresses were transferred correctly into the target text. Finally, ensure that

layout and text formatting correspond with the source text.

After finishing these corrections, put the source text aside and read the translation independently.

Does it read fluently and sound natural?

Situation 3

While proofreading, you notice that an information in the source text is wrong /

outdated but the translator used it in the target text anyway. What should you do

now?

Intensive research is necessary to find out if the information really is wrong / outdated. If that is the

case, correct / update the information and leave a comment in the text explaining what you did, since

we and of course our clients have to be able to understand what you changed and also why you

changed it.