BOARD of DIRECTORS

Regular Meeting

April 19, 2016

Wilburton Instructional Service Center

Rainier Room

BOARD PACKET

10 Financial Services, Operations, Accountability & School Support

20 Student Academic Performance & Instructional

Leadership

30 Human Resources 40 Office of the Superintendent

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BELLEVUE SCHOOL DISTRICT Bellevue, Washington

April 19, 2016

TABLE OF CONTENTS

10 FINANCIAL SERVICES & OPERATIONS – Melissa deVita

13 Budget/Fiscal Services – Marie Telecky/Marlyn Keating

10.1 Acknowledgement of Donations.................................................................... 5 13.1 Approval of Travel (Exhibit 13A)………………………………………… . 6

13.2 Fund Balance and Budget Status Reports (Exhibit 13B)………………….. . 6 14 Facilities/Operations – Jack McLeod 14.1 Award of Architectural and Engineering Contract Highland Middle School …. ................................................ 8 30 HUMAN RESOURCES – Dr. Jeffrey Thomas

31 Human Resources 31.1 Certificated Personnel – Elections, Leaves of Absence and

Separations (Exhibit 31A)…………………………………… ...................... 10 31.2 Classified Personnel – Elections, Leaves of Absence and

Separations (Exhibit 31B)………………………………………………. ..... 10 31.3 Coaches, Certificated and Classified - Assignments & Separations (Exhibit 31C) ...........................................................................……………. 11

40 OFFICE OF THE SUPERINTENDENT – Tim Mills, Ed.D. 40 Office of the Superintendent 44 School Support

44B Executive Directors of Schools – John Harrison / Patty Siegwarth / Cindy Rogan 44B.1 Extended Field Trips .....................................................................… 13 44B.1.1 Tyee 7th/8th Graders to Cuba …………. 13 44B.1.2 Sammamish High Skills USA to Louisville, Kentucky … 13 44B.1.3 Newport HS Football Team to Central Washington University …………… 14 44B.1.4 Interlake High to Nashville, TN .………….. 14 44B.1.5 All Latina/Latino HS Students to University of Washington …………... 14

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EXHIBITS……………………………………………………………………………….............. .. 15 Exhibit 13A Approval of Travel ......................................................................................... 16 Exhibit 13B Fund Balance and Budget Status Reports ...................................................... 17 Exhibit 31A Certificated Personnel – Elections, Assignments, Leaves and Separations… 19 Exhibit 31B Employment & Separations of Hourly, Part-Time & Full-Time Classified Personnel ....................................................................................... 20 Exhibit 31C Coaches – Assignments & Separations…………………………………….. 21

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10 FINANCIAL SERVICES & OPERATIONS

Melissa deVita, Deputy Superintendent

11 Data Analysis – Christine Lindberg

12 Transportation/Warehouse/Nutrition Services/Operations/ Security/Property

13 Budget/Fiscal Services – Marie Telecky/Marlyn Keating 14 Facilities - Operations – Jack McLeod 14A Capital Construction – James O’Malley 14B Capital Construction – Kyle McLeod 14C Capital Construction – Bill Jones 14D Maintenance/Facilities/Community Use – Nancy Larson 15 Technology – Jason Golec

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10 FINANCIAL SERVICES & OPERATIONS – Melissa deVita Agenda Item #10.1 Acknowledgement of Donation CONSENT AGENDA

Informational (no action required by the Board) Action Report (Board will be required to take action)

SUPERINTENDENT’S RECOMMENDATION: The Board acknowledges the generous donations submitted to the Superintendent’s office. The following donations/grant agreements were recently received and approved through the Superintendent’s office:

o BHS Baseball Booster –Baseball Coaches Stipend - valued at $3,500 o BHS Boys Basketball Booster – Reimbursement of San Diego trip – valued at $12,896.50 o BHS Boys Lacrosse Booster – Airfare for New York trip – valued at $1,450 o BHS Boys Lacrosse Booster – Airfare/Banquet for New York trip – valued at $13,111.45 o BHS Boys Lacrosse Booster – Lacrosse Coaches Stipend – valued at $13,645.52 o BHS Boys Water Polo – Reimbursement of San Diego trip – valued at $6,354.70 o BHS Cheer Booster – Reimbursement for food on Orlando trip – valued at $1.872.76 o BHS Cheer Booster – Reimbursement for Orlando trip – valued at $6,955 o BHS Girls Basketball Booster – Reimbursement for Arizona trip – valued at $6,089.30 o BHS Girls Lacrosse Booster – Lacrosse Coaches Stipend – valued at $9,366.84 o BHS Girls Water Polo – Water Polo Coaches Stipend – valued at $9,127.30 o BHS North Sound CFS, Inc. – Class of 2019 Prom – valued at $2,045 o BHS Orchestra Booster – Orchestra Scholarships – valued at $1,200 o NHS Drama Booster – Drama Scholarships – valued at $100 o NHS Drill – State Tournament Bus – valued at $1,150 o NHS Drill – State Tournament Hotel – valued at $1.252.56 o Microsoft Benevity Fund – BSD General Fund – valued at $130 o SHS Lacrosse Booster – Lacrosse Team Transportation and Coaching – valued at

$10,673

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13 Budget/Fiscal Services - Marie Telecky/Marlyn Keating Agenda Item #13.1 Approval of Travel CONSENT AGENDA

Informational (no action required by the Board) Action Report (Board will be required to take action)

For Action: 4/19/2016 SUPERINTENDENT’S RECOMMENDATION: Travel requests summarized in Exhibit 13A be approved with the understanding that amounts listed are maximum. BACKGROUND: Current travel requests according to major fund source are listed in Exhibit 13A. These requests are submitted for approval in accordance with Board Procedure 6213 (Active Procedure 7250.1) and include all estimated travel costs except for conference registration fees. The budgeted and year-to-date expenditure figures are listed at the bottom of the exhibit. ATTACHMENT: Exhibit 13A Agenda Item #13.2 Approval of Warrants, Electronic Transfers, Canceled Warrants, Recalled and Rejected Electronic Transfers, Replacement Checks, and Non-Warrant Expenditures CONSENT AGENDA

Informational (no action required by the Board) Action Report (Board will be required to take action)

For Action: 4/19/16 SUPERINTENDENT’S RECOMMENDATION: Warrants, electronic transfers, canceled warrants, recalled and rejected electronic transfers, replacement checks, and non-warrant expenditures be approved as submitted. BACKGROUND:

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The vouchers audited and certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090, are presented for the consideration of the board. In addition, payroll warrants and electronic transfers in the amount of $16,942,998.89 as well as canceled warrants, recalled and rejected electronic transfers, replacement checks, and non-warrant expenditures not previously submitted are presented for approval. ATTACHMENT: Exhibit 13B

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14 Facilities/Operations - Jack McLeod Agenda Item #14.1 REGULAR AGENDA Award of Architectural and Engineering Contract Highland Middle School

Informational (no action required by the Board) Action Report (Board will be required to take action)

For Action: 4/19/2016 SUPERINTENDENT’S RECOMMENDATION: That the Superintendent, or his designee, be authorized to enter into a contract for the amount of $4,985,864 with McGranahan Architects for the architectural and engineering services for Highland Middle School. BACKGROUND: On March 16, 2016, the District received Request for Qualification submittals from six architectural firms interested in providing Architectural and Engineering services for Highland Middle School. On March 31, 2016 McGranahan Architects was selected as the successful firm, based on formal interviews with a team comprised of Highland and District facilities staff members. The scope of work work includes programming, schematic design, design development and construction documents as well as bidding, construction contract administration and project close-out. The contract has been negotiated at $ 4,985,864.00. McGranahan Architects has successfully completed Medina and Spiritridge Elementary School projects. ATTACHMENTS: None

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30 HUMAN RESOURCES

Dr. Jeffrey Thomas – Executive Director

31 Human Resources – Dr. Jeffrey Thomas

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30 HUMAN RESOURCES – Dr. Jeffrey J. Thomas 31 Human Resources

Agenda Item #31.1 Certificated Personnel – Elections, Leaves of Absence and Separations CONSENT AGENDA

Informational (no action required by the Board) Action Report (Board will be required to take action)

For Action: April 19, 2016 SUPERINTENDENT’S RECOMMENDATION: Personnel actions identified in Exhibit 31A be approved BACKGROUND: Exhibit 31A lists recommendation for new hires, for granting requests for leave of absence and for notices of separations which have occurred since the last meeting of the Board of Directors on April 12, 2016 ATTACHMENTS: Exhibit 31A

Agenda Item #31.2 Classified Personnel – Elections, Leaves of Absence and Separations CONSENT AGENDA

Informational (no action required by the Board) Action Report (Board will be required to take action)

For Action: April 19, 2016 SUPERINTENDENT’S RECOMMENDATION: Personnel actions identified in Exhibit 31B be approved BACKGROUND: Exhibit 31B lists recommendation for new hires, for granting requests for leave of absence, and for notices of separations which have occurred since the last meeting of the Board of Directors on April 12, 2016 ATTACHMENTS:

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Exhibit 31B Agenda Item #31.3 Coaches, Certificated and Classified – Assignments & Separations CONSENT AGENDA

Informational (no action required by the Board) Action Report (Board will be required to take action)

For Action: April 19, 2016 SUPERINTENDENT’S RECOMMENDATION: Personnel actions identified in Exhibit 31C be approved BACKGROUND: Exhibit 31C lists recommendation for new hires and for notices of separations which have occurred since the last meeting of the Board of Directors on April 12, 2016 Coaching positions must be renewed on a yearly basis before the start of the applicable season or, if for a school-year position, before the start of fall practice. ATTACHMENTS: Exhibit 31C

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40 OFFICE OF THE SUPERINTENDENT J. Tim Mills, Ed.D., Superintendent

41 Communications – Elizabeth Sytman

42 Research & Accountability – Naomi Calvo

43 Department of Equity – Shomari Jones 44 SCHOOL SUPPORT 44A Executive Director of Schools – Patty Siegwarth 44B Executive Director of Schools – John Harrison 44C Executive Director of School s- Cindy Rogan

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44B Executive Director of Schools - John Harrison Activities and Athletics – Jeff Lowell Agenda Item #44B.1 Extended Field Trips CONSENT AGENDA

Informational (no action required by the Board) Action Report (Board will be required to take action)

For Action: 4.19.16 SUPERINTENDENT’S RECOMMENDATION: Extended field trips listed in the Board Packet be approved with the understanding that amounts listed are maximum. 44B.1.1

Tyee 7th and 8th Graders to Cuba

A request has been received from Erica Mallin, a counselor at Tyee Middle School, to travel with approximately 25 students from Tyee Middle School on April 8, 2017 through April 16, 2017 to Cuba. The objective of this trip is to extend Social Studies learning and participate in unique cultural opportunities. Erica Mallin and 2 additional chaperones will be accompanying the students.

The cost of this trip is approximately $93,125.00 which includes housing, transportation and registration. All costs to be paid by families and scholarships. 44B.1.2

Sammamish High Skills USA to Louisville, Kentucky

A request has been received from Tom Danielsen, a teacher at Sammamish High School, to travel with approximately 6 students from Sammamish High School on June 19, 2016 through June 25, 2016 to Louisville, TN. The objective of this trip is that students will develop leadership skills by representing Washington State in SHS course related and industry relevant competitive events and team building opportunities. Tom Danielsen and 1 additional chaperone will be accompanying the students.

The cost of this trip is approximately $11,400.00 which includes housing, transportation and registration. All costs to be paid by families and scholarships.

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44B.1.3

Newport HS Football Team to Central Washington University

A request has been received from Drew Oliver, a coach at Newport High School, to travel with approximately 80 students from Newport High School on June 23, 2016 through June 26, 2016 to Central Washington University to attend Football Camp. The objective of this trip is to participate in Co-Curricular Activities and Team Bonding. Drew Oliver and approximately 6 additional football coach chaperones will be accompanying the students.

The cost of this trip is approximately $27,300.00 which includes housing, transportation and registration. All costs to be paid by families and scholarships. 44B.1.4  

Interlake High to Nashville, TN

A request has been received from David Bennett, a teacher at Interlake High School, to travel with approximately 4 female students from Interlake High School on June 21, 2016 through June 26, 2016 to Nashville, Tennessee. The objective of this trip is to compete at the HOSA Internationals competition. David Bennett and 1 additional chaperone will be accompanying the students.

The cost of this trip is approximately $5,960.00 which includes housing, transportation and registration. All costs to be paid by families and scholarships.

44B.1.5

All Latina/Latino High School students to University of Washington

A request has been received from Shomari Jones, the Director of Equity at the Bellevue School District, to travel with approximately 30 Latina/Latino High School students from All High Schools on May 13, 2016 to May 14, 2016 to the University of Washington-Seattle campus to attend the Movimietno Estudientil Chicana/Chicano de Aztlan University of Washington Conference. The objective of this trip is to engage high school students on college life and Latinx & Chicanx issues. Shomari Jones and 1 additional chaperone will be accompanying the students.

The cost of this trip is approximately $575.00 which includes housing, transportation and registration. All costs to be paid by the Department of Equity. 

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EXHIBITS

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DISTRICT FUNDING FOR EXTENDED TRAVEL 4/19/2016EX

HIBIT

13A PA

GE

1NAMESITEPRIOR APPROVAL #

TRAVEL PURPOSETRAVEL DESTINATIONBUDGET CODES FOR .0810 COSTS ONLY

DATES

PROFESSIONALDEVELOPMENT

FUNDSCERTIFIED

PROFESSIONALDEVELOPMENT

FUNDSCLASSIFIED

GRANT &SPECIAL

CATEGORYFUNDS

DISTRICTTRAVEL

STUDENT TRAVEL

(FEESUPPORTED)

BUILDINGTRAVEL

TOTALDISTRICTFUNDS

LANG, DAVID AP CAPSTONE PD 6/27-7/1 2016

$2,765.00 $2,765.00

NEWPORT ST. PETERSBURG, FL

T12895 0538650131.0810

LEWIS, GRETCHEN ART OF COACHING INSTITUTE 5/9-5/10 2016

$525.00 $525.00

SHERWOOD FOREST BOULDER, CO

T13149 8013155131.0810/AIT.0810

LINDGREN, BRENDA P. ART OF COACHING INSTITUTE 5/9-5/10 2016

$525.00 $525.00

SHERWOOD FOREST BOULDER, CO

T13149 8013155131.0810/AIT.0810

PRUFER, ROB AP CAPSTONE PD7/11-7/15

2016

$2,163.00 $2,163.00

NEWPORT LONG BEACH, CA

T12896 0538650131.0810

BUDGET FOR 2015-2016 10,000.00$ 12,250.00$ 115,560.00$ 177,950.00$ 117,238.00$ 188,076.00$ 681,074.00$

EXPENDED YEAR TO DATE AS OF 4/11/2016 15,407.16$ 426.61$ 44,939.82$ 85,771.80$ -$ 145,547.29$ 292,092.68$

BOARD MEETING

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31A

CERTIFICATED PERSONNEL - ELECTIONS, ASSIGNMENTS, LEAVES & SEPARATIONS 1. New HEDEEN, KINSEY - English Teacher, Interlake High School. Effective 4/11/2016. 1.0

FTE. 2. Returns from Leaves of Absence None 3. Separations ANDERSON, ANNA - elementary teacher, On leave. 1.0 FTE resignation effective

4/6/2016. KEENAN, ANDREA - elementary teacher, On leave. 1.0 FTE resignation effective

2/26/2016. MYERS, DAVID - Special Education Teacher, Interlake High School. 1.0 FTE

resignation effective 4/1/2016. NORFLEET, NOREEN - Instrumental Music Teacher, On leave. 1.0 FTE resignation

effective 4/4/2016. 4. Requests for Leaves of Absence for 2014 - 2015 School Year GUARANTEED None NON-GUARANTEED None

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EMPLOYMENT & SEPARATIONS OF HOURLY, PART-TIME & FULL-TIME CLASSIFIED PERSONNEL 1. New CARVAJAL, FABIOLA - Kitchen Assistant, Newport High School. Effective 3/31/2016.

.46875 FTE. CHAPIN, MEGAN - para educator Center (temporary), Phantom Lake (pals). Effective

4/14/2016. .452 FTE. LASERNA, ROBERT - Educational Assistant-Early Learning, Spiritridge Elp. Effective

3/29/2016. .28685 FTE. LAZARO SHEA, NATHAN - Head Day Custodian, Woodridge. Effective 4/7/2016. 1.0

FTE.

PARKER, TERRY - Transportatin Specialist (routing), Transportation Department. Effective 4/11/2016. 1.0 FTE

2. Returns from Leaves of Absence None 3. Separations CRONK, WILLIAM - Custodian, Medina and Clyde Hill. 1.0 FTE resignation effective

4/4/2016. 4. Leaves of Absence None

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Exhibit 31C

COACHES - ASSIGNMENTS & SEPARATIONS 1. New None 2. Separations (other than non-renewals) None

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