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Solutions for Enterprise Wide Procurement
(SEWP)
V06.26.2015LS
2
Agenda
Introductions
SEWP Overview
Website and SEWP Tool Walk Through
Conclusion
3
Types of Federal Contract Vehicles
Government-Wide Acquisition Contracts (GWACs)• Agencies approved by OMB for IT Product/Service GWACs
- GSA, NIH, NASA- Other agencies may have targeted GWAC authority
• Based on Clinger-Cohen Act • Economy Act determination not required for GWACs• Open to All Federal Agencies and Their Authorized Support Contractors
Franchise Funds• Provide Procurement Support • Can accept direct funding• Primary Agencies:
- GSA Acquisition Services- Department Of Interior Acquisition Services Division- Department of Defense DISA / DITCO
4
SEWP in a Nutshell
Contract Vehicle for purchase of ITC (Information Technology and Communication) and Audio/Visual Product Solutions and related Services
Government-Wide Acquisition Contract (GWAC)
• Authorized by Office of Management and Budget (OMB)
• Available to all Federal Government Agencies
- All Federal Agencies have utilized SEWP
• Available to Authorized Federal Contractors
SEWP V began on May 1st, 2015
5
SEWP by the Numbers
SEWP V: 147 PRIME CONTRACT HOLDERS
2,800+ Providers including Cisco, Apple, NetApp, EMC, APC, Microsoft, Oracle, etc.
3,300,000+ Unique Products & Product Based Services
25,000 Orders Processed Annually
$100K Average Order Size
6
What can be procured through SEWP?
Information Technology Computer Hardware, TabletsStorageSecurity
Software & Cloud SoftwareVirtualization and Cloud ComputingXaaS (e.g. SaaS=Storage as a Service)
Networking & Communications Network Appliances: Routers, ModemsTelecommunication Devices and Monthly Service
Supporting Technology Scanners, Printers, Copiers, Shredders Associated Supplies and AccessoriesSensorsHealth IT
AV/Conferencing A/V Equipment and AccessoriesTVs, Display Monitors, Projectors and Screens
Services Maintenance / WarrantySite Planning / InstallationProduct Based TrainingProduct Based Engineering Services
7
Product Solution Availability
SEWP is ‘Catalog by Request’ not ‘Request by Catalog’• Quote Request tool available on-line • No traditional searchable catalog• Quotes are verified against contract catalog
Dynamic Catalog• Items added to contract based on customer requests• Contract Holder requests to add products are approved or denied
daily• On-line contract database of record
Request for Information (RFI) Methods• Quote Request Tool (QRT)• Email RFI • Quick RFI Tool (being developed)
8
Quote Verification
Verification File • Verifies items on contract & properly priced• Shows discount off contract price
User must compare line items on quote with verification file
If Quote does not match verification file• Ignore Quote• Notify [email protected]
9
Verification Information
Additional information provide with quotes• Supply Chain – Level of Provider Authorization• Trade Agreements Act (TAA)• EPEAT/Energy Star compliance• Strategic Sourcing options• Agency Specific flags
10
Reporting Available on SEWP
Information provided during RFQ• Contract Holder Information
-Performance concerns-Business size designation
• Product Information-Government initiatives (e.g. Energy Star, EPEAT, TAA)-Agency specific approval (option to provide pre-approved product list)-Strategic Sourcing options-Supply Chain information
Reporting availability:• Reporting at agency level to review purchase history via the SEWP contracts• Reporting at product classification level• Reporting on adherence to government initiatives
11
Supply Chain Risk Management
Levels of Provider designation:
1. Manufacturer2. Authorized Reseller - All provider items3. Authorized Reseller - Subset of provider items4. Provider does not have an authorized reseller program5. Authorized Partner or Distributor6. Authorized Reseller - One Item / One Time7. Unidentified or unknown source
12
Fair Opportunity
Fair Opportunity MUST BE provided within at least one Contract Group or Set-Aside
Fair Opportunity applies to any Multi-Award Contract• FAR 16.505(b)• Process for Fair Opportunity (per FAR) is at CO’s Discretion
-SEWP Quote Request Tool is the only RECOMMENDED method-Best Value determination
• Does not apply to orders under $3,000
Brand Name vs. Sole SourceBrand Name: Posting of Justification and Approval (J&A)with RFQ
required for orders over $25,000Sole Source: Exceptions and procedures in FAR 16.505
13
SEWP V Groups
NAICS Code 334111Group A • Full and open Competition
NAICS Code 541519 Group B(1)• HubZone Small Business Set-
Aside
Group B(2)• Service Disabled Veteran-Owned
Small Business Set-Aside
Group C • Small Business Set-Aside
Group D • Full and Open Competition
All business size designations are represented throughout SEWP V
Scope is the same for all Groups
RFQ’s can be submitted separately to Group A (which has a different NAICS code) or any combination of Groups B, C and D
Alignment of groups ensures proper use of NAICS codes
14
Contract Basics
Basic Contracts on-line including table of incorporated clauses
Delivery Order Against Existing Contract- Additional Clauses / T’s and C’s may be negotiated at the
delivery order level
Agency Specific Policies Are Easily Applied
15
Pricing Contract Price
• Contract discount structure • Comparison to other contract prices• Less Than GSA Price
Quoted Price• Purchases can be consolidated to maximize price discounts• Internal competition results in line item discounts• Product Prices may be negotiated/questioned
Delivery Order With Options• Order awarded for recurring supplies/services needs with options
to purchase from the same quote/initial order for a defined period of time
• Delivery orders can be structured similar to a purchase agreement• Fair Opportunity required for initial order
16
“Fair and Reasonable”
Fair and reasonable pricing set at contract level for:• All products• All fixed price services
Labor price reasonableness determined by initiator• Level of effort• Labor hours
17
Variable Priced Line Items
All Line Items on SEWP have a Maximum Catalog Price, except:
3 Variable priced CLINS on every SEWP Contract• CREDIT-Z: For Credits
• TRAVEL-Z: For Travel in support of in-scope serviceso Must follow GSA Travel pricing and regulations
• DELIVERY-Z: For Delivery and Shipping costs
Fee is now incorporated in the product price
18
SEWP Support
During Business Hours (7:30AM-6:00 PM EST)• Phone
-Call, call, call (301) 286-1478• Online Chat
- Available at www.sewp.nasa.gov
Assistance Anytime• [email protected]
Free Training via on-line video and on-site sessions• Web-Ex and other options available
19
Program Level Outreach TeamPLOT
SEWP PLOT provides guidance on IT Procurements that are:
Strategic Complex Significant in size
20
Procurement Lifecycle Pre-Order Support
- Review Requirements when scope is uncertain- Assistance on SEWP Processes including step-by-step walk through- Online Quote Request Tool
Order Processing- Review, process and forward orders to Contract Holder
• Orders must be sent to SEWP Program Management Office (PMO) by Government Agency
• All orders verified prior to forwarding to Contract Holder• Obtaining quotes through the Quote Request Tool will expedite order
processing- Reconcile and track orders through completion
Post-Order Support- Process and post order status data- Assist with problem resolution
21
Order Submission Options
FOR A DELIVERY ORDER (DO)Send DO paperwork to [email protected]
-Or-
Fax DO paperwork to 301-286-0317
FOR A CREDIT CARD ORDER (DO NOT INCLUDE CREDIT CARD NUMBER)Use submission option in SEWP Quote Request Tool (QRT)
-Or-
Send quote for CC Order [email protected]
Fax quote for CC Order to 301-286-0317
22
Post-Award Issues• SEWP Program Office does not supply award information
• Quote Request Tool includes an optional Award Notification function
From FAR Part 16.505: All Orders
- Fair Opportunity issues may be referred to an Ombudsman
Order less than $5 Million - Post-award debriefs and award notification are at the Issuing Agency’s discretion
Orders of $5 Million or more- Post-award debriefs shall be provided- Contracting Officer shall notify unsuccessful bidders
Protests- Orders under $10 M only protestable for out of scope requirements or ordering outside
the contract period of performance- Orders over $10 M may be protested (FAR 33.104)
23
SEWP Customer Service Contacts
Web www.sewp.nasa.gov 24x7x365
[email protected] Get responses within 1 business
day
Helpline 301-286-1478 Mon–Fri, 7:30 AM–6:00 PM ET
Fax 301-286-0317 Fax orders
E-mail Orders [email protected] E-mail orders
Mail 10210 Greenbelt Road, Suite 200, Greenbelt, MD 20771
Find UsNASA SEWP
Follow SEWP@NASASEWP
Group:NASA SEWP GWAC
24
Civil Servant Management Team*
Program Mgr. / COR Joanne Woytek 301-614-7128 [email protected]
Deputy Program Mgr. Darlene Coen 301-614-7127 [email protected]
*Questions are best sent to [email protected] for fastest assistance
25
SEWP Website Overview
Frequently Asked Questions
Contract Information
Points of Contact
Program Performance Page
Agency Specific Pages
How To Create an RFQ / MRR / RFI
26
SEWP Backup Slides
27
Delivery Orders with Options [DOWOs]
If an Agency has a requirement to purchase a set of known in-scope products and services but is uncertain of the timing of those purchases, a Request for Quote (RFQ) can be submitted using Fair Opportunity guidelines to one or more SEWP Contract Groups;
The Agency may award one or more Delivery Orders based on the quotes received. The initial base Delivery Order would establish the products/product solutions and pricing for those items. The maximum time for the existence of this order and any instructions for exercising options / placing option calls against the original quote and initial Delivery Order should be noted in the initial order;
The base and option years cannot exceed 5 years in duration.
28
Delivery Orders with Options (cont.)
Agency officials may then follow the procedures as stated in the base Delivery Order to place orders against the initial quote. This is per the FAR Part 16 exception to Fair Opportunity for logical follow-ons to a Delivery Order, which was itself awarded based on Fair Opportunity;
Any substantive change to the initial quote and subsequent base Delivery Order, such as increasing the scope of items quoted, would require a renewed Quoting and ordering cycle including issuing a new RFQ following Fair Opportunity procedures;
The actual usage and set-up of the base Delivery Order is the Contracting Officer’s responsibility. Typically, the base order is set up with an initial Delivery Order listing the products/solutions and prices included in the awarded quote. Subsequent Delivery Orders are issued options either as modifications or calls against the base order.
29
Computer Hardware• Tablets, Laptops, Embedded Systems• Desktops, Servers, Supercomputers• Peripherals and Accessories: Monitors,
Keyboards, Cables, etc.• Computer Carts, Racks and Enclosures• Computer Cards / Boards
Networking and Communications
• Network Appliances• Network Connectivity: Routers, Modems, etc.• Telecommunication Devices• Wireless Networking• Cables and Accessories
Security Hardware• Control and Authentication Devices• Forensic Systems• Computer Anti-Theft Hardware• Security Appliances• Surveillance Systems• Sensors
Supporting Hardware• Scanners, Barcodes, RFID Devices• Cooling Systems• Digital Devices; e.g. Calculators• GPS • Remote Management• Printers, Copiers, Fax Machines, Shredders• Associated Supplies
Specialized Hardware• Notification Systems associated with Computer
Facility
• Asset Management Systems• Computer Room Monitoring• Health IT
Storage Hardware• Backup and Recovery• DVD, CD, Tape and Digital Systems and Supplies• Disk Systems• Network Based Storage• Storage Accessories
AV/Conferencing• AV Equipment and Accessories• Cameras, Display Monitors, Consoles, etc.• Accessories including privacy screens and
camera accessories• Video and Tele-conferencing• Speakers, Microphones, Theater and Music
Systems, Lighting• TV, Projectors and Screens• Visualization Systems
Electrical• Note: Must be related to an IT / AV system• Power Conditioning• Uninterrupted Power Supply, Batteries, etc.• Cables, Components, etc.
Software and Virtualization• Commercial software packages of any variety• Software As A Service• Cloud Computing• Virtual Storage
Services Fully In Scope• Maintenance / Warranty / Help desk support• Installation of in-scope Products• Site Planning; e.g. determining required products• Product Based Training• Product Based Engineering Services
Services Limited In ScopeSubmit SOW for scope review for these services:• Software development• On-site operational labor• Consulting (unless part of in scope services)• Staff Augmentation
If uncertain:• Stop• Send SOW (Statement of Work), BOM (Bill of Materials), and/or Requirements Statement to [email protected] • SEWP will review and get back with any scope issues
What else can be procured through SEWP V?
30
Scope: What You Cannot Buy
• Mobile Data Collection Devices• Wheels, Engines• Non-IT Health Devices• Fire Suppression Systems / Maintenance• Military Technology (if outside the scope listed
previously)• Office Furniture
31
Group A: OEM / Full & Open
• Abba Technologies
• ACE Computers
• Alliance Technology Group
• Better Direct
• Carahsoft Technology Corporation
• CDW Government (CDWG)
• Counter Trade Products (CTP)
• Dell Federal Systems
• Direct Systems Support (DSS)
• DLT Solutions
• DRS Technologies
• Dynamic Systems
• Emergent
• En Pointe Gov
• Force 3
• General Dynamics One Source
• Global Technology Resources (GTRI)
• Hewlett Packard (HP)
• IBM Corporation
• IMMIX Group
• Intelligent Decisions (ID)
• JUNOVenture
• KOI Computer
• Merlin International
• NCS Technologies
• PCMG
• PetroSys Solutions (PSI)
• SEWP Solutions
• SHI International Corporation
• Silicon Graphics Federal (SGI)
• Sterling Computers Corporation
• Transource Services Corporation
• Unicom Government
• Unisys Corporation
• World Wide Technology (WWT)
• Zones, Inc.
32
Group B(1): HubZone
• 4 Star Technologies
• Akira Technologies
• Anacapa Micro Products
• BAHFed Corporation
• Better Direct
• Blue Tech
• FedBiz IT Solutions
• GovSmart
• MVS
• OGIS Communications Group
• Panamerica Computers
• Premier Technical Services Corporation
• WestWind Computer Products
• WildFlower International
33
Group B(2): SDVOSB
• AATD, LLC
• Alpha Six Corporation
• Alvarez & Associates
• Cutting Edge Technologies & Solutions (CETECHS)
• Cynergy Professional Systems
• Epoch Concepts
• FedStore Corporation
• Four Points Technology
• Gov Acquisition (GovAcq)
• i3 Federal
• ISSTSPi
• Kpaul Properties
• Minburn Technology Group
• MNQ Business Solutions
• NAMTEK Corporation
• Phoenix Data Security
• RedHawk IT Solutions
• Regan Technologies Corporation
• Techanax
• ThreeWire Systems
• Thundercat
• V3Gate
• Veteran Information Technologies (VIT)
• Video & Telecommunications (VTI)
• Vigilant Technologies
34
Group C: Small Businesses•A&T Marketing•Abba Technologies•ABM Federal Sales•Accelera Solutions•ACE Technology Partners•Advanced Computer Concepts•Affigent•Akira Technologies•Alliance Technology Group•Alpha Six Corporation•Alvarez & Associates•American Wordata (AWData)•Anacapa Micro Products•AS Global Corporation•Better Direct•Blue Tech•Capital Supply•Carolina Advanced Digital (CAD)•Cartridge Technologies (CTI)•Chandler Automated Systems•Coast to Coast Computer Products•Computer Marketing Associates (CMA)•Convergence Technology Consulting (CTC)•Copper River Information Technology•CounterTrade Products (CTP)•CSP Enterprises•Cynergy Professional Systems
•DASNet Corporation•DiSys Solutions•Dynamic Computer Corporation•Dynamic Systems•En Pointe Gov•Enterprise Technology Solutions (ETSI)•Fastech•FCN•Federal Tech Solutions (FTSI)•FedStore Corporation•Four Points Technology•Four•GC Micro•GMC Tek•Government Acquisitions (GAI)•GovPlace•HMS Technologies•Integration Technologies Group (ITG)•Knowledge Information Solutions (KIS)•Lyme Computer Solutions (LCS)•M&A Technology•M2 Technology•MA Federal•Marshall Communications Corporation•MCP Computer Products•Mercom•NCS Technologies
•New Tech Solutions (NTS)•Norseman Defense Technologies•Optivor Technologies•Petrosys Solutions (PSI)•Phoenix Data Security•RedHawk IT Solutions•Red River Computer Co.•Seeds of Genius•Spectrum Systems•Sterling Computers Corporation•Storsoft Technology Corporation•Strategic Communications•Swish Data Corporation•Sword and Shield Enterprise Security (SSES)•Sysorex Government Services•Technology Solutions Provider (TSPi)•Thundercat•Transource Services Corporation•Tribalco•Unistar-Sparco Computers•VAE•Victory Global Solutions•Video & Telecommunications (VTI)•Walker and Associates•Wildflower International
35
Group D: VARs / Full & Open
• Accessagility
• Advanced Computer Concepts (ACC)
• Affigent
• All Points Logistics
• AT&T Government Solutions
• Blue Tech
• Carahsoft Technology Corporation
• CDW Government (CDWG)
• Connected Workplace Solutions (CWPS)
• Copper River Information
• Technology
• CounterTrade Products (CTP)
• D&S Consultants (DSCI)
• DiSYS Solutions (DSI)
• DLT Solutions
• DRS Technologies
• Emergent
• En Pointe Gov.
• Force 3
• General Dynamics One Source (GD)
• Global Technology Resources (GTRI)
• GovConnection
• GovPlace
• Hyperion
• IMMIX Group
• Insight Public Sector
• Intelligent Decisions (ID)
• Iron Bow Technologies
• JUNOVenture
• MicroTechnologies
• Namtek Corporation
• Northern Technologies Group (NTG)
• PCMG
• Presidio Networked Solutions
• Red River Computer Co.
• SHI International Corporation
• SMS Data Products Group (SMS)
• Softchoice
• Sterling Computers Corporation
• Strategic Communications
• Technica Corporation
• Technology Integration Group (TIG)
• Tribalco
• Unicom Government (UGI)
• Unisys Corporation
• Vology
• VT Milcom
• Walker and Associates
• World Wide Technology (WWT)