State of SEWP

2015 Acquisition Summit and Training

Joanne WoytekNASA SEWP PM

Agenda

I. IntroductionsII. SEWP BackgroundIII. SEWP IV HighlightsIV. SEWP V UpdateV. Feedback

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Glossary

SEWP: Solutions for Enterprise Wide Procurement

GWAC: Government-Wide Acquisition Contract

Contract Holder: a company that was awarded a SEWP Contract

Provider: A company with one or more products and services on at least one SEWP Contract

Issuing Agency: The Government Agency that issued an order against a SEWP Contract

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SEWP Origins - 1992

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SEWP conceived as a Goddard-wide IDIQ contract for IT products to promote reduction of sole source requirements

NASA HQ asked for the contracts to be available NASA-wide

GSA (through DPA) strongly encouraged NASA to use SEWP as a test case for GWACs• Cited NASA’s unique expertise in the combination

of technical and procurement activities

SEWP / GWAC Origins – Part II

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2015 – NASA awards the fifth iteration of the SEWP contracts

• NIH became the second GWAC agency

• Others joined in: GSA, Commerce, Transportation

• With time, Commerce and Transportation did not have a large enough customer base to continue their GWAC programs

1996 – Clinger-Cohen Act passed and OMB authorized to designate executive agency status

• GSA and NASA collaborated on setting the initial GWAC parameters

1993 – SEWP I contract awarded

4 Acquisition Objectives

1. Have hardware and software available to address an increasingly difficult, complex, and changing set of NASA-specific problems while also providing IT product-based solutions to assist all Federal Agencies in meeting their IT needs

2. Minimize system incompatibilities and maximize strategic decision making across the IT infrastructure

3. Provide IT, communications, audio-visual and related hardware, software and product based services to support, interconnect, and enhance capabilities

4. Embrace innovative procurement transactions and processes

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What can be procured through SEWP V?

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CONTRACT VEHICLE FOR PURCHASE OF ICT (INFORMATION AND COMMUNICATION TECHNOLOGY), AUDIO/VISUAL PRODUCT SOLUTIONS,

AND RELATED SERVICES

Information Technology & Networking

Computer Hardware, TabletsNetwork Appliances: Routers, Modems, VOIPStorageSecurity

Software & CloudSoftwareVirtualization and Cloud ComputingXaaS (e.g. SaaS=Storage as a Service)

Mobility & Communications Telecommunication Devices and Monthly Service

Supporting TechnologyScanners, Printers, Copiers, Shredders Associated Supplies and AccessoriesSensorsHealth IT (e.g. Fitbit)

AV/Conferencing A/V Equipment and AccessoriesTVs, Display Monitors, Projectors and Screens

ServicesMaintenance / WarrantySite Planning / Installation / CablingProduct Based TrainingProduct Based Engineering Services

What Sets SEWP Apart…

CUSTOMER SERVICE: Pre-Order Assistance, Order Processing, Post-Order Support, and Issue Resolution help reduce the burden on the acquisition workforce

RESPONSIVENESS WITH QUALITY: Everything is Handled with Care … in One Business Day

OUTSTANDING VALUE: Contracted discount structure plus Fair Opportunity competition provides Agencies major savings combined with a low fee of 0.39%

ROBUST ONLINE TOOLS: Intuitively built for customers

PRODUCT AVAILABILITY: Items added to contract based on customer requests

MULTIPLE TRAINING OPTIONS: Request FREE On-Site training (2CLPs), attend WebEx trainings, or watch our online training videos

SMALL BUSINESS USAGE: Over 80% of contract awards on SEWP V have been awarded to Small Businesses... for which the purchasing Agency receives credit

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SEWP Balancing Act

Flexibility ControlLike GSA Not GSA (FAR 16.505)Business-like GovernmentTechnical ProcurementDecentralized Tracking/ReportingAutomated Human ReviewFunctionality Ease of Use

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SEWP Balancing Act (continued)

Products SolutionsCatalog DynamicReseller VARContract Holder IndustryGrowth Quality

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SEWP IV by the numbers

• $17,610,158,766 in total orders

• 187,803 total orders

• 5 years for additional mods and options

• Utilized by all Federal Agencies• Over 20,000 procurement and technical Government personnel

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All Small 48%SDVOSB 10%

Small Business Usage

SEWP IV Top Issuing Agencies

Agency Total Amount # OrdersDepartment of Veterans Affairs 3,774,036,654.70 59,406Department of Defense 3,250,600,306.00 13,252Department of Justice 1,943,997,069.63 9,937Department of Navy 1,003,331,316.76 15,366Department of Air Force 953,484,244.87 11,169Department of the Treasury 869,505,985.78 4,106National Aeronautics and Space Administration 744,205,564.72 21,143Social Security Administration 646,878,143.27 1,401Department of Health and Human Services 601,632,838.45 4,031Department of State 546,747,625.46 4,454

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Every federal Agency utilized SEWP IV

SEWP IV Top 10 Contract Holders

Vendor ID Total Amount # OrdersWWT 1,498,378,552.01 8,164

CDWG 1,091,097,708.88 42,698

AFFIGENT 1,006,752,035.51 3,833

ALVAREZ 919,692,046.10 4,928

RED_RIVER 913,687,791.77 6,850

SSES 863,616,628.23 8,312

IMMIX 823,418,818.80 3,232

UNICOM 779,319,689.99 6,013

THUNDERCAT 735,030,540.50 1,538

FCN 687,778,404.01 3,372

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SEWP V Update

• SEWP V began on May 1st

147 Contract Holders 201 contracts awarded

• Over 13 Million line items• 4 Million unique products

• Large product selection

• Product overlap = increased competition

• 3700+ Providers• 10-20 new companies added weekly

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SEWP V Transition Highlights

• SEWP V goal to increase number of Contract Holders• SEWP IV had a 17% non-response rate with many 1 quote

RFQs

• Increased responsiveness• Non-response rate to RFQs has dropped to 6%

• Increased competition• Average number of quotes per RFQ is 4.5

• Increased industry participation• 98.8% (142 of 147) Contract Holders received at least on order

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SEWP V Figures to Date

• 17,000 orders placed

• $1.8B value of orders

• $110K avg. order

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All Small 80%SDVOSB 28%HUBZone 12%EDWOSB 6%

Small Business Usage

SEWP V Top Issuing Agencies

Agency Total Amount # OrdersDepartment of Defense $627M 3200Department of Veterans Affairs 267M 2200Department of Justice 178M 1100Department of the Treasury 96M 530Department of Health and Human Services 90M 300Department of the Interior 89M 3830Department of State 84M 333National Aeronautics and Space Administration 52M 530Department of Commerce 45M 1660Department of Agriculture 37M 280

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Next 5: Executive Office of the President, GSA, SEC, SSA, Energy69 Agencies have utilized SEWP V

SEWP V Top 10 Contract Holders

Vendor ID Total Amount # OrdersWWT $118M 250

ThunderCat Technology 106M 245

Alvarez & Associates 91M 425

FCN 86M 335

Blue Tech 65M 590

Affigent 62M 240

CDW-G 58M 1750

Red River 54M 230

Sterling Computers 45M 580

GAI 45M 275

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SEWP Program Office

• Post Contract Award Management• 6 Civil Servants

• Program Manager• Deputy Program Manager• 3 Program Specialists• Contracting Officer

• Contractor staff of 45 personnel

• One Business Day Turnaround• Focus on quality over speed

• Program is driven by customer input, continuous improvement and … “Often Happy; Never Satisfied”

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SEWP Vision / Mission (Soon to be revised)

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VisionSEWP will solidify its reputation as an innovative, customer focused program as it seamlessly transitions to SEWP V and will be a visible, leading contributor to NASA and the Federal IT Acquisition Community.

MissionAs an established and agile leader in the Federal Acquisition Community, the SEWP Program Office manages a suite of government-wide IT product solution contracts that provide NASA and all Federal Agencies with timely access to mission critical technologies. The Program provides best value and cost savings for the Federal Government and American taxpayer through innovative procurement tools and processes; premier customer service and outreach; and advocation of competition and cooperation with industry.

Contract Level Updates

Small Business Jobs Act included• Ability to select specific set-aside added to SEWP Quote Request

Tool (QRT)

Fee included in price of products

• No separate line item

Fee reduced from .45% to .39%

• All items must be on contract prior to being quoted / ordered

Open Market CLIN (OPEN-Z) removed

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Quote/Order Level Updates

Supply Chain Risk Management• Quotes indicate level of Manufacturer Authorization

Item level tracking

• Agencies can request historical purchasing data

Product Categorization

• Customers have access to product category searches

Information flow

• EPEAT/Energy Star/Performance Data provided

Strategic Sourcing

• Working with OMB and Agency CIOs

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Strategic Sourcing – Federal Initiatives

• OMB’s Federal Strategic Sourcing Initiatives (FSSI) to cover multiple IT commodities [e.g. DTLT; workstations; servers; cyber security etc.]

• Objectives:1. Manage multiple agency contract vehicles

2. Manage 80% of federal IT spend

3. Reduce costs & increase value

• NASA SEWP has been appointed lead agency for the Desktop Laptop [DTLT] commodity:

1. Established standard DTLT configurations across agencies

2. Established common Terms & Conditions across contracts

3. Developed best practices for managing IT spend using strategic sourcing principles

4. Government-wide Strategic Sourcing (GSS) Catalog implemented

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Supply Chain Risk Management

Levels of Provider designation:

ManufacturerAuthorized Reseller - All provider itemsAuthorized Reseller - Subset of provider

itemsProvider does not have an authorized reseller program

Authorized Partner or DistributorAuthorized Reseller - One Item / One Time

Unidentified or unknown source

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Program Level Outreach Team (PLOT)

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SEWP PLOT provides guidance on IT Procurements that are:

Strategic Complex Significant in size

StrategicTime sensitive Agency initiatives that involve new or emerging technology such as CLOUD, Mobility, Cybersecurity, etc.

ComplexNetwork security initiative consisting of the integration of scores of companies, hundreds of products, thousands of parts - installed CONUS and OCONUS

Significant in sizeIDIQ / DOWO providing for the ongoing acquisition of specified IT products spanning multiple years and amounting to significant expenditures

Reporting Available on SEWP

Contract Holder Information

• Performance concerns• Business size designation

Product Information

• Government initiatives (e.g. Energy Star, EPEAT, TAA)• Agency specific approval (option to provide pre-approved product list)• Strategic Sourcing options• Supply Chain information26

Reporting availability – CIO reports in support of FITARA

• Reporting at agency level to review purchase history via the SEWP contracts• Reporting at product classification level• Reporting on adherence to government initiatives

Information provided during RFQ process

New SEWP V Functions

• ReportingIn production:

• DoD

• NASA

• US Army

• VA

• Recent Tools• Market Research Tool (MRT)

• Agency Catalogs

• New Quote Functionality

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SEWP FY16 Plans

• Cleared / Assessed Product List

• Simplified Credit Card Ordering

• Delivery Performance Tracking

• General Enhancements• Contract Holder Tools

• Agency Catalog Tool

• Quote Request Tool

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SEWP receives NASA Agency Honor Award for Group Achievement

“For NASA SEWP Program IT Procurement Innovations which have transformed IT acquisition for NASA and the entire Federal Government”

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Coalition for Government Procurement “Lifetime Acquisition Excellence Award”

“Presented to an individual in the procurement community for delivering best-value solutions for the taxpayer and demonstrating a long-term commitment to improving the federal acquisition system.”

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Q and A

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