Sponsorship Prospectus

 The 2016 Arts Activated conference will bring together leading thinkers, artists, advocates, practitioners and

producers with and without disability from across Australia and overseas.

About Accessible Arts and ‘Arts Activated’Accessible ArtsAs the peak arts and disability organisation in New South Wales, Australia for over twenty years, Accessible Arts advocates for inclusion, access and leadership opportunities for people with disability to actively participate in the arts.

Fostering access initiatives, in partnership with the Arts, we aim to increase attendance by people with disability at galleries, theatres, museums and festivals.

From our base in Sydney our services to the arts sector have engaged over 155,000 stakeholders at a state, national and international level, in the past three years.

We support the professional development of emerging and professional artists with disability across all art forms. Accessible Arts promotes equal opportunities in the visual and performing arts for people with disability, as participants in public programs, workshops, education and training.

‘Arts Activated’Accessible Arts is making a significant contribution to the national and international conversation, debate and policy development in arts and disability through the delivery of ‘Arts Activated’.

In establishing ‘Arts Activated’, we have identified a gap in the exchange of knowledge and ideas within the arts + disability sector, both nationally and internationally. As the only conference in Australia dedicated to arts and disability the national biennial conference offers a unique opportunity for professionals to come together, share ideas and create stronger partnerships whilst being inspired by a diverse range of nationally and internationally recognised experts in the fields.

‘Arts Activated’ aims to tackle the big ideas, topics and opportunities shaping the present and future arts + disability sector.

The conference is designed to be a forum where leaders from different organisations, artists and arts workers and can exchange insights and ideas. The conference now attracts hundreds of attendees, including major national

cultural institutions, artists, arts workers, international guests and disability organisations to share knowledge and engage in dialogue.

Previous Arts Activated Conferences

‘Arts Activated, 2014’: Creative Connections Dates: 28 - 29 October, 2014Venue: The Concourse, Chatswood

‘Arts Activated, 2012’: Desire and Destination Dates: 30 - 31 October 2012Venue: The Concourse, Chatswood

‘Arts Activated, 2010’: Arts - Access – Excellence Dates: 25 - 26 March 2010Venue: Powerhouse Museum, Sydney

‘Arts Activated, 2007’: Inclusion of People with Disabilities in the ArtsDates: 26 - 27 September 2007Venue: Conservatorium of Music, Sydney

‘Arts Activated, 2016’ Carriageworks 20-21 September ‘Arts Activated, 2016’ - Pathways to Practice, will explore the varied paths that artists with disability take in developing their practice during their career and how organisations are fostering pathways for artists and audiences with disability.

The leading arts and disability conference in Australia, ‘Arts Activated’ showcases the accomplishments of people with disability, as artists, leaders, audience and advocates, alongside the collective efforts of their supporters. Across a two-day event, the conference provides the perfect opportunity to explore, debate, discuss, connect and galvanise the growing culture of inclusive arts practice.

Conference ProgramThe conference will be split into two streams ‘Artist Pathways’ and ‘Organisational Pathways’ allowing a more tailored approach to the learning needs of individual artists and independent arts organisations to those of major organisations, funding bodies and venues.

‘Organisational Pathways’The ‘Organisational Pathways’ stream explores how arts and cultural organisations are incorporating professional arts practice, participation and access to the arts for people with disability into their core business as part of an ongoing strategy. It is a platform to share and generate ideas on best practice, showcase research and discuss new pathways for involvement. Presentations will focus on the initiatives of organisations, festivals and events to further the careers of artists with disability, to improve access for audiences and support the creation, and/or touring of work by artists with disability.

Technology – ways new technologies are supporting the development of work and access to creative spaces

Community links – the value of fostering links to the arts community and how they strengthen and facilitate contemporary practice

Policy, advocacy and funding – innovative action plans, strategies, policies and funding programs that enhance opportunities for artists with disability.

Cultivating skills and vocational practice – how pathways for artists can be fostered within your contemporary projects and programs

Venues, events and access – best practice responses to the built environment and operational processes that provide improved access for artists and audiences

Engaging artists and audiences with disability – the importance of consulting and working with artists and audiences with disability to improve core business practice

Developing and presenting work – how partnerships between organisations and artists with disability lead to enhanced arts and cultural outcomes.

‘Artist Pathways’The ‘Artist Pathways’ stream explores the different journeys that artists take and the opportunities and varied ways they develop their practice throughout their career. The conference will be a platform for sharing stories, collaborating and developing networks. Presentations will feature both individual artists and service providers on some of the following topics: Technology – contemporary models for integrating technology

within an arts practice, how it helps or hinders creativity and discussions for future developments

Community links – the relevance of community engagement when developing a project and how that can contribute to enhanced artistic outcomes

Cultivating skills and vocational practice – pursuing creative opportunities and outcomes through residencies, grants and internships

Performing and exhibiting – expanding creative practice through sharing knowledge of the artist experience across art forms

Industry session – practical session for all career stage artists on grants, opportunities, grant writing and contemporary business skills.

Keynote SpeakersNo keynote speakers have been announced, however the 2016 invited keynote speakers will be of the calibre of previous speakers such as:

Jo Verrent, Senior Producer, UK Unlimited (Arts Activated, 2014)

Marcus Dickey Horley, Curator of Access and Special Projects, Tate Modern and Tate Britain (Arts Activated, 2014)

Petra Kuppers, Associate Professor English, University of Michigan and Artisitic Director of The Olimpias Performance Reseach Series (Arts Activated, 2012)

David Walker, Alfred Deakin Professor od Australian Studies, Deakin University (Arts Activated, 2012)

Cultural ProgramThis is a series of curated events that will take place across Sydney and its surrounding suburbs in September 2016 during the week of ‘Arts Activated, 2016’.

The Cultural Program events will be hosted by individual artists, arts venues and arts organisations that promote inclusive arts and disability practice.

Delegates‘Arts Activated’ attracts a range of individuals and organisations of significance and influence, nationally and internationally, and includes:

CEOs Board members Directors and senior managers Councillors Policy makers and officers Funding bodies Artists and artistic directors Arts workers Program managers/administrators Directors of Art programs Staff from local government including cultural development officers Major cultural institutions and venues Festival organisers Representatives from rural arts network.

The VenueCarriageworks is the largest and most significant contemporary multi-arts centre of its kind in Australia. Carriageworks engages artists and audiences with contemporary ideas and issues. The program is artist led and emerges from Carriageworks’ commitment to reflecting social and cultural diversity. The Carriageworks, artistic program is ambitious, risk taking and unrelenting in its support of artists.

Carriageworks is housed in the old Eveleigh Rail Yards at Wilson Street, located within the emerging Redfern Waterloo precinct, and has been developed by the NSW State Government through Arts NSW. The distinctive nineteenth century industrial atmosphere of the former railway carriage and blacksmith workshops have been retained, with many heritage iron and brick details featured in the regeneration of the building.

For more information view Carriageworks Artistic Program

Media‘Arts Activated, 2016’ offers many opportunities for you to directly reach your target audience.

The conference website www.aarts.net.au/artsactivated will be a key promotional and communication tool. This will be supplemented by a dynamic social media campaign across Twitter (#artsactivated), FaceBook and Instagram.

Additionally, regular e-Blasts of information will go out to a database of over 10,000 members, past conference delegates, and allied interest groups to promote the conference program, featured speakers and key dates.

Sponsorship and ExhibitionA range of sponsorship and exhibitor options are available that will provide strong branding and exposure in a focused, professional and creative environment. Delivering opportunities for lasting impact, these options can be tailored to suit your marketing strategy and offer value entitlements commensurate with your investment to help meet your brand and networking objectives. 

By aligning your organisation with ‘Arts Activated, 2016’ you will:

Prominently position your organisation as a key player in the area of arts and disability.

Maximum exposure at the only national arts and disability conference, providing a key opportunity to illustrate your genuine commitment to the sectors.

Promote and showcase your services and products to delegates. High visibility on the conference website and marketing collateral, supplemented

by a dynamic social media campaign to a database of over 10,000 members, past conference delegates, and allied interest groups to promote the conference, program, featured speakers and key dates.

Maintain and generate new client relationships, brand awareness and market development.

Sponsorship at a Glance

Package Number Available AUD price incl. GSTKey Partner Exclusive $25,000-$50,000Principal Sponsor Exclusive $15,000-$25,000Major Sponsor Two Available $10,000Gold Sponsor Two Available $7,500Silver Sponsor Four Available $5,000Lunch Sponsor Two Available $3,300Networking Sponsor Exclusive $3,300Exhibition Sponsor Exclusive $3,300Stream Sponsor Six Available $2,200Lanyard Sponsor Exclusive $2,200Design Sponsor Exclusive SOLDProgram Book Sponsor Exclusive $2,200Break Sponsor Four Available $1,650Pads or Pens’ Sponsor Two Available $1,650Conversation Cards’ SponsorIdeas Wall Sponsor

ExclusiveExclusive

$1,650$1,650

Other (proposals welcome)

Standard Sponsorship BenefitsAll conference sponsors will received the following standard benefits in addition to their individual package entitlements:

Recognition as sponsor with organisation logo in the ‘Arts Activated, 2016’ program book.

Recognition as sponsor with organisation logo on dedicated sponsorship page on the ‘Arts Activated, 2016’ website, including hyperlink to organisation home page.

Key Partner Premium logo placement on program and collateral Premium logo placement on program or project website Premium acknowledgment on any signage Company display within the venue of ‘Arts Activated, 2016’ Speaking opportunity at ‘Arts Activated, 2016’ Social media engagement with partner activities 60 word profile in program book Full page advertisement in the ‘Arts Activated, 2016’ program book Verbal acknowledgement during ‘Arts Activated, 2016’ opening and closing

ceremonies Full ‘Arts Activated, 2016’ registration for four (4) representatives Use of conference logo Opportunity to provide material for inclusion in the delegate satchels: corporate

literature, DL, A5 or A4 size (or similar) maximum four (4) pages, or promotional merchandise (not including note pads and pens)

Short 30 second video shown during ‘Arts Activated, 2016’ Opportunity to display corporate banner on stage at ‘Arts Activated, 2016’.

Principle Sponsor Premium logo placement on program and collateral Premium logo placement on program or project website Premium acknowledgment on any signage Company display within the venue of ‘Arts Activated, 2016’ Speaking opportunity at ‘Arts Activated, 2016’ Social media engagement with partner activities 60 word profile in program book Full page advertisement in the ‘Arts Activated, 2016’ program book Verbal acknowledgement during ‘Arts Activated, 2016’ opening and closing

ceremonies Full Arts Activated, 2016 registration for four (4) representatives Opportunity to provide material for inclusion in the delegate satchels: corporate

literature, DL, A5 or A4 size (or similar) maximum four (4) pages, or promotional merchandise (not including note pads and pens).

Major Sponsor Standard sponsorship benefits Company display within the venue of ‘Arts Activated, 2016’ Acknowledgement holding slide onsite at ‘Arts Activated, 2016’ Social media engagement with partner activities Verbal acknowledgement during ‘Arts Activated, 2016’ opening and closing

ceremonies Half page advertising space within the ‘Arts Activated, 2016’ program book Full ‘Arts Activated, 2016’ registration for two (2) representatives Opportunity to provide material for inclusion in the delegate satchels: corporate

literature, DL, A5 or A4 size (or similar) maximum four (4) pages, or promotional merchandise (not including note pads and pens).

Gold Sponsor Standard sponsorship benefits Acknowledgement holding slide onsite at ‘Arts Activated, 2016’ Social media engagement with partner activities Verbal acknowledgement during ‘Arts Activated, 2016’ opening and closing

ceremonies Half page advertising space within the ‘Arts Activated, 2016’ program book Full ‘Arts Activated, 2016’ registration for two (2) representatives Opportunity to provide material for inclusion in the delegate satchels: corporate

literature, DL, A5 or A4 size (or similar) maximum four (4) pages, or promotional merchandise (not including note pads and pens).

Silver Sponsor Standard sponsorship benefits Full ‘Arts Activated, 2016’ registration for one (1) representative Opportunity to provide material for inclusion in the delegate satchels: corporate

literature, DL, A5 or A4 size (or similar) maximum four (4) pages, or promotional merchandise (not including note pads and pens)

Quarter page advertising space within the ‘Arts Activated, 2016’ program book.

Exhibition Sponsor Standard sponsorship benefits Verbal acknowledgement of sponsorship at the ‘Arts Activated, 2016’ exhibition

event Opportunity for two (2) representative to attend the ‘Arts Activated, 2016’

exhibition event Opportunity to display corporate banner (supplied by Sponsor) within the venue

for the Arts Activated, 2016 exhibition event.

Networking Sponsor Standard sponsorship benefits Verbal acknowledgement of sponsorship at the ‘Arts Activated, 2016’ networking

event Opportunity for two representative to attend the ‘Arts Activated, 2016’ networking

event Opportunity to display corporate banner (supplied by Sponsor) within the ‘Arts

Activated, 2016’ networking event venue.

Lunch Sponsor Standard sponsorship benefits Verbal acknowledgement of sponsorship at the conclusion of sessions

immediately prior to break Opportunity to display corporate banner (supplied by Sponsor) during your

sponsored lunch Opportunity for one (1) representative to attend the sponsored break to promote

your company from the small display area Opportunity to provide material for inclusion in the delegate satchels: corporate

literature, DL, A5 or A4 size (or similar) maximum four (4) pages, or promotional merchandise (not including note pads and pens).

Stream Sponsor Standard sponsorship benefits Verbal acknowledgement of stream sponsorship at the beginning of each stream Opportunity to provide an organisation representative to chair the stream (subject

to confirmation of sponsorship prior to deadlines) Opportunity to provide material for inclusion in the delegate satchels: corporate

literature, DL, A5 or A4 size (or similar) maximum four (4) pages, or promotional merchandise (not including note pads and pens).

Lanyard Sponsor Standard sponsorship benefits Opportunity to provide branded lanyards for all Arts Activated, 2016 attendees Opportunity to provide a material for inclusion in the delegate satchels: corporate

literature, DL, A5 or A4 size (or similar) maximum four (4) pages, or promotional merchandise (not including note pads and pens).

Program Book Sponsor Standard sponsorship benefits Half page advertising space in the Arts Activated, 2016 program book Organisation logo to appear on front cover of Arts Activated, 2016 program book,

alongside the Arts Activated logo Opportunity to provide a material for inclusion in the delegate satchels: corporate

literature, DL, A5 or A4 size (or similar) maximum 4 (4) pages, or promotional merchandise (not including note pads and pens).

Break Sponsor Standard sponsorship benefits Verbal acknowledgement of sponsorship at the conclusion of sessions

immediately prior to break Opportunity to display corporate banner (supplied by Sponsor) during your

sponsored lunch Opportunity for one (1) representative to attend the sponsored break to promote

your company from the small display area Opportunity to provide material for inclusion in the delegate satchels: corporate

literature, DL, A5 or A4 size (or similar) maximum four (4) pages, or promotional merchandise (not including note pads and pens).

Pads and Pens Sponsor Standard sponsorship benefits Opportunity to provide branded pads or pens for all ‘Arts Activated, 2016’

attendees for inclusion in the delegate satchels Opportunity to provide material for inclusion in the delegate satchels: corporate

literature, DL, A5 or A4 size (or similar) maximum four (4) pages, or promotional merchandise (not including note pads and pens).

Conversation Cards Sponsor Standard sponsorship benefits Logo on delegate Conversation Cards Opportunity to provide a material for inclusion in the delegate satchels: corporate

literature, DL, A5 or A4 size (or similar) maximum four (4) pages, or promotional merchandise (not including note pads and pens).

Ideas Wall Sponsor Standard sponsorship benefits Logo on ‘Arts Activated, 2016’ Ideas Wall Opportunity to provide material for inclusion in the delegate satchels: corporate

literature, DL, A5 or A4 size (or similar) maximum four (4) pages, or promotional merchandise (not including note pads and pens).

Supporters at a Glance

Package AUD price incl. GST

Satchel Insert $1,100Program Book Ad Full Page $880Program Book Ad Half Page $440Exhibitor Trade Table $950

Satchel Insert Opportunity to provide material for inclusion in the delegate satchels: corporate

literature, DL, A5 or A4 size (or similar) maximum four (4) pages, or promotional merchandise (not including note pads and pens).

Program Book Advertising

Full Page Full-page colour advertisement in the ‘Arts Activated, 2016’ program book.

Half Page Half-page colour advertisement in the ‘Arts Activated, 2016’ program book.

Exhibiting at ‘Arts Activated, 2016’ A trade exhibition will be held for the duration of the conference within the foyer, and companies are invited to use this opportunity to promote their products and services to ‘Arts Activated, 2016’ delegates. This is an excellent way to communicate key messages to potential clients in the arts and disability sectors. The exhibition is centrally located within the conference venue with session rooms and catering in close proximity to provide maximum exposure for exhibitors.

Exhibitor Trade Table, $950 (incl. GST)Companies, organisations and individuals are invited to select an exhibitor display table for the duration of the conference.

Exhibitor Entitlements per Table One (1) standard trestle table with two chairs Recognition as exhibitor with organisation logo on dedicated sponsorship page

on the conference website including hyperlink to organisation home page One (1) Exhibitor pass including name badge, satchel with ‘Arts Activated, 2016’

program book, daily catering and access to sessions.

Please contact us with your power requirements for further discussion. To receive more information on the exhibition location and floor plan, please contact Strategic Projects Manager, Ellen Lowrey at elowrey@aarts.net.au.

Preliminary Exhibition Timetable

Monday 19 September 3.00-5.00pm Bump in

Tuesday 20 September 8.00am AccessTuesday 20 September 9.00am-10.00am RegistrationTuesday 20 September 10.00am-5.00pm Arts Activated, 2016

Wednesday 21 September 7.30am AccessWednesday 21 September 8.30am - 9.30am RegistrationWednesday 21 September 9.30am - 4.30pm Arts Activated, 2016Wednesday 21 September 4.30pm-5.30pm Bump out

Note: this is a preliminary schedule and is subject to change.

Sponsorship | Exhibition | Advertising Booking FormSubmit your completed booking form to Ellen Lowrey, Strategic Projects Manager at elowrey@aarts.net.au or by fax +61 2 9251 6422.

Sponsorship/Supporter Package Requested – please tickPackage AUD price incl. GSTMajor Sponsor $10,000Gold Sponsor $7,500Silver Sponsor $5,000Lunch Sponsor $3,300Networking Sponsor $3,300Exhibition Sponsor $3,300Stream Sponsor $2,200Lanyard Sponsor $2,200Program Book Sponsor $2,200Break Sponsor $1,650Pads or Pens Sponsor $1,650Conversation Card Sponsor $1,650Ideas Wall Sponsor $1,650Total Amount Payable $

Satchel Insert $1,100Program Book Ad Full Page $880Program Book Ad Half Page $440Total Amount Payable $

Contact DetailsMain Sponsor/Exhibitor contact: Mr Mrs Ms Other: Name: Position: Address: Postcode:State:Country:Phone:Email:Organisation name (for marketing purposes):Organisation name (for invoicing purposes):

By submitting this booking form with completed payment details, you agree to the booking terms and conditions on the following page.

Signature _______________________________ Date__________________

Payment Details

We wish to pay via company cheque. Cheques must be made payable to: Accessible ArtsWe wish to pay via EFT. Accessible Arts will provide bank details with your tax invoice.

MasterCard VISA American Express

Credit Card Number ________/________/________/_______

Expiry Date _____/_____ CCV ________

Name on Card_____________________________ Cardholder

Signature_________________________

Terms and Conditions

1. Inclusion of sponsor/exhibitor logo in marketing/promotional material is subject to confirmation of sponsorship prior to design and print deadlines. The sponsor is required to provide logo in high-resolution files compatible for large print.

2. Provision of delegate lists to sponsors/exhibitors is in accordance with the Australian Privacy Act, excluding any delegates who have elected to withhold their details.

3. Goods & Services Tax (GST) is applicable to all goods and services offered by ‘Arts Activated 2016’ conference and all prices in this document are inclusive of GST. GST is calculated at the date of publication of this document. All monies are payable in Australian dollars.

4. No sponsor/exhibitor shall assign, sublet or apportion the whole or any part of their sponsorship or exhibition package except upon prior written consent of the Strategic Projects Manager.

5. A sponsorship or exhibition booking is considered confirmed once a completed booking form has been received by the Strategic Projects Manager, and a return letter of confirmation has been provided together with a tax invoice for the required full payment. Full payment is required for the delivery of any and all entitlements associated with a sponsorship or exhibition booking.

6. The ‘Arts Activated, 2016’ delegate list may be used by sponsors and exhibitors up to and not beyond 31 December 2016. The list is not to be used in conjunction with any other non-related conference matters nor is the list to be used for future organisation event marketing.

7. Public Liability insurance to a minimum of A$10 million must be taken out by each exhibitor at their own expense. A copy of the organisation’s public and product liability certificate must be submitted to the Conference Convenor at the time of submitting their booking form.

8. Accessible Arts reserve the right to rearrange the floor plan/relocate any exhibit without notice.

9. In the event of cancellation, a service fee of 50% of total fees applies for cancellations prior to 1 June 2016. No refunds will be made for cancellations after this date and full payment will be required. Should a cancellation be made prior to payment being made, the appropriate cancellation fee will be applicable and the Accessible Arts will issue an invoice which will be payable within seven (7) days. After sponsorship has been confirmed and accepted, a reduction in sponsorship is considered a cancellation and will be governed by the above cancellation policy.

10. Privacy Statement – YES I consent to my details being shared with suppliers and contractors of the event to assist with my participation, being included, in participant lists and for the information distribution in respect to other relevant events organised by Accessible Arts. [ ] NO, I do not consent.