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INSID E
THIS
ISSUE
President’s Message
BOD Minutes
Financials
Calendar
Advertisements
F O U R C O L O N I E S
H O M E S A S S O C I A T I O N
A W E L C O M I N G C O M M U N I T Y
W I T H P R I D E I N
O U R P R O P E R T Y
The Clarion A U G U S T 2 0 1 2 V O L U M E 2 , I S S U E 8
S P E C I A L P O I N T S
O F I N T E R E S T
Homeowner’s Corner
Page 3
Garage/Yard Sale
Information Page 4
2
President’s Message August 2012
Manager’s Report August 2012
The staining of the shingle sided buildings has been completed. The product used is Flood SWF-Solid. This product is a
long-lasting opaque finish that provides a 100% acrylic/latex topcoat, eliminating the need to prime. Owners of these
buildings were active in selecting the product and color. They wanted to maintain the look of stained shingles but also wanted
to find a product that would increase the life of the existing shingles. The paint committee was able to meet both requests with
Flood SWF-Solid which is guaranteed against peeling and blistering for 15 years on wood siding and 5 years on decks.
The renovation of Pool 3 has been painfully slow. However, progress is being made. Filters, chlorinator, pumps, plumbing,
etc. are being installed inside the pump house while the concrete coping and deck are being installed around the pool.
Plastering the inside of both the wading pool and the large pool will be the last phase before adding water and adjusting
chemicals. A few changes will be made to one of the bathrooms to make it handicap accessible. The fence and security gate
will need to be installed. Some last minute wiring will take place. The City of Lenexa will inspect the finished product to give
the final approval before we can open.
There was an informational paragraph in the June Clarion regarding the effects of drought to your foundations. For those of
you who missed that message, I am reprinting it because long dry days put foundations at risk. You need to take precautionary
steps to prevent foundation movement.
Please read:
“It’s a good idea to water your home’s foundation.” “Dry soil problems can be slowed by using a soaker hose to provide a
consistent, but not flooding, water source to the soil immediately surrounding the home’s foundation.” “…clay soil can absorb
a lot of water, causing it to expand. When water evaporates, clay soil shrinks forming cracks that can extend many feet deep
and damage foundations.” “…keeping the soil moist in summer lessen the impacts of stress on your home’s foundation.”
Source: Extension and Agricultural Information, University of Missouri
I can’t tell you how excited we are with the results of the back check of fences from the 2011 Pride In Property
Survey. Almost half of the homeowners who received letters last fall asking them to repair and/or paint their
fences – have done it! Four Colonies is looking so much better.
A big thanks to the homeowners who pitched in and fixed their fences. Our individual property reflects on our
neighbor’s property. We will keep working on improving our appearance as we begin the 2012 Pride In Property
Survey in September.
Thank you homeowners!!! – and thanks to the volunteers that helped back check.
Helen Lightle
President of the Board of Directors
FENCES IN NEED OF REPAIR 2011
Area To Be
Fixed Fixed
Not Fixed
% of
Fixed Fences
1 9 7 2 78%
2 24 11 13 46%
3 20 9 11 45%
4 6 2 4 33%
5 3 3 0 100%
6 7 5 2 71%
7 0 - - -
8 59 28 31 47%
9 18 6 12 34%
Total 146 71 75 47%
3
Homeowner’s Corner Question: Can we have a garage sale where all homes within the Four Colonies
community have a garage sale at their individual address on the same dates? Homeowner
Answer: Yes, we are going to have one! The Social Committee is planning a
community garage sale for September 8th and 9
th. Read the article about the sale in this
issue of the Clarion and start preparing for it now!
Comment: Why are the pools sometimes locked during the day? Homeowner
Answer: The Johnson County Environmental Department requires that you must be
able to see the drain in the bottom of the deep end of the pool. If the water is cloudy, you cannot see this drain. Our pool service company reports: “Cloudiness can be caused by several factors. One is swimmer load. Another is chlorine feed rates. Another is the condition of the sand. Another is contamination from nature itself through dust or rain and another is excessive heat. Combine any of these together and you have cloudiness problems galore. If the swimmer load combined with the extreme weather (heat and dust) knocks the chlorine out of the water faster than it can feed it in, then you will have a cloudy pool.”
Comment: How many guests are you permitted to bring to our pools? Homeowner
Answer: Each card holder is allowed a maximum of four guests. This is Rule No. 8 as
stated in the Pool Rules posted on each pump house.
Comment: As we are sealcoating some of Four Colonies’ streets this fall, would that be
a good time for me to also have my driveway sealcoated? Board Member
Answer: Four Colonies’ streets within Colony I will be sealcoated this fall as the first
phase of a three phase initiative. Colony I is bounded by 81st, Quivira, 83
rd, and
Monrovia. August through mid-October would be a good time to sealcoat your driveway. However, it is the homeowner’s responsibility to arrange for and to pay for this activity. Driveways cannot be sealcoated at the same time that the streets are being done.
Have a question for Homeowner’s Corner? We will try to give you an answer.
4
Saturday September 8th and Sunday September 9th Four Colonies Social Committee is planning to have a community Garage/Yard sale. This is a great time to get rid of that exercise equipment you never use or that great pair of shoes that never quite fit. The more families that participate the better. It should be fun and a great time to empty a closet or two. So start collecting items to sell in your Garage/Yard. Volunteers are needed for the planning committee. Please call: Linda Khan 913-636-8200 or Dawn Harmon 913-438-1250
5
FOUR COLONIES’ BOOK CLUB SELECTIONS 2012
First Wednesday; Social – 7 p.m.; Book Review – 7:30 p.m.
Date Book Title Author Book Type Reviewer/
Host
August 1, 2012 War Horse Michael Morpurgo,
2007 Novel
WWI novel reveals slaughter of soldiers
on all sides fighting against people who
are just like them…as told by an English
farm horse.
Kristy Orison
September 5, 2012 Select books for next year and party!!!
Easy Communication
Residents who have not gotten into the habit of looking for The Clarion on-line and would like to be notified when the current
issue of The Clarion has been posted on the Four Colonies web-site, may receive a notice by submitting an email address to the
office.
A Four Colonies Bark Out
Reminding
residents to pick up after your BFF.
It’s the law. City of Lenexa Ordinance
Leash Law 3-2-D-3 states “owner
must
remove any excrement deposited by
his animal on any public or private
property. ” It is also “unlawful for
any domestic animal to run at large.”
3-2-D-2 of the Leash Law.
FOUR COLONIES HOMES ASSOCIATION
REGULAR BOARD MEETING MINUTES
July 16, 2012 ******************************************************
******************************************************
The Homeowner’s Forum started at 5:45 p.m. There were no homeowners present.
President Helen Lightle called the Regular Board Meeting of July 16, 2012 to order at 5:52 p.m. A quorum was
present.
Ms. Pope made the motion to accept June 18, 2012, Regular Board Meeting minutes as written. Mr. Shields
seconded and the motion passed. (Vote #1)
COMMITTEE REPORTS:
Architectural Review – Ms. Arnott reported one request was received, and approved; to construct a storage shed
inside a fenced in patio.
Common Area Facilities – Ms. Redhair reported the rehab of Pool 3 continues to move slowly and is behind
schedule.
Finance- The Board received copies of the financial reports. Discussion followed. Mr. Shields reported the
current Roof Loan Balance is $831,257.12.
Grounds- Ms. Lightle reported the Grounds Committee will be sending out letters this week to homeowners who
have not repaired and/or painted their fences since the 2011 Pride in Property Survey. The Grounds Committee is
meeting this week to prepare for the 2012 survey which will begin in mid September. Volunteers will be needed.
Paint Report – There was no report.
Social - Ms. Khan-Lynch reported the Social Committee is planning a neighborhood Garage Sale for the weekend
of September 8 and 9. This will give homeowners a chance to garage sale at the same time as their neighbors.
Large banner signs will be placed at the entrances. Long Range Planning Committee - There was no report.
Roofing Committee - There was no report.
Manager’s Report – The Board received copies of the manager’s report. Discussion followed.
New Business- Ms. Lightle reported last year three companies bid on street repair and Gann Asphalt, Inc. was
chosen to do the work. They were the most reasonable and the quality of their work is good. The Board received
copies their bids for the following work:
Mill, excavate, and install 2 inches of asphalt in 17 areas of Four Colonies’ streets that are in disrepair. The cost is
$9,166.00.
Helen Lightle President
Dottie Pope Vice-President
Dawn Harmon Secretary
Jim Shields Treasurer
Ann Arnott
Sara Funk
John Karpinski
Linda Khan-Lynch
Becky Powell General Manager
These minutes have not been approved.
Absent: John Karpinski
6
Repair the storm drain in the street east of 12015 82nd Terrace as this has become a safety issue. The cost is
$2,600.00.
Clean, fill cracks, and sealcoat our streets and parking areas within Colony I. The cost is $19,772.00. This is the
first of a three-year plan to maintain Four Colonies’ streets.
The repair of the 17 areas and storm drain would be done as soon as possible and the sealcoating of streets would
be done in the fall. The total cost of the three projects is $31,538.00 and the monies would come out of 53014-
Street Repair and 51122-Concrete Repair. Discussion followed.
Ms. Lightle made the motion to accept the 3 bids from Gann Asphalt, Inc. Mr. Shields seconded. The motion
passed. (Vote #2)
Unfinished Business- The Board discussed pool rules. The Board discussed the current policy of one card per
household and were all in agreement to keep the current policy as stated now.
The Board discussed the slow progress and the problems incurred with the rehab of Pool 3. The Board discussed
having a professional aquatic consultant assess the current renovations. Ms. Arnott made the motion to authorize
the Property Manager to seek the advice of a pool professional to review the progress to date, future progress, and
participate in the final walk through for an amount not to accede $2000.00. Ms. Pope seconded. The motion
passed. (Vote #3)
Ms. Pope made the motion to adjourn, seconded by Mr. Shields. The meeting adjourned at 7:40 p.m.
Respectfully Submitted By:
________________________
Dawn Harmon, Secretary
__________________________
Approved on
A = Abstain Y = Yes N = No FOR THE – JULY 16, 2012 MEETING BOARD OF DIRECTORS VOTING RECORD
Board Member 1 2 3 4 5 6 7 8 9
Ann Arnott Y Y Y
Sara Funk Y Y Y
Dawn Harmon A Y Y
John Karpinski - - -
Linda Khan-Lynch A Y Y
Dottie Pope Y Y Y
Barbara Redhair Y Y Y
Jim Shields Y Y Y
Helen Lightle Y Y Y
7
8
Four Colonies Homes Association
Balance Sheet 6/30/12 Account Description Operating Reserves Other Totals
ASSETS
10100 Petty Cash 500.00 500.00
10200 National BK of KC Operating CH 367,755.68 367,755.68
10204 Nat'l BK of KC Operating M M 246,156.76 246,156.76
12000 Unit Dues Receivable 59,885.16 59,885.16
12100 Accrued Interest Receivable 2,742.55 2,742.55
12400 Allowance for Delinquent Dues (18,500.00) (18,500.00)
12800 Prepaid Insurance 8,317.46 8,317.46
15258 Academy Bank Reserve 233,425.29 233,425.29
15260 Citizen Bank Major Improvement 61,370.09 61,370.09
17100 Improvements 1,175,273.87 1,175,273.87
17200 Clubhouse 438,600.00 438,600.00
17300 Clubhouse Improvements 140,365.66 140,365.66
17400 Trucks/Equipment 63,771.00 63,771.00
17500 Furniture/Appliances 25,827.83 25,827.83
17600 Pool 280,573.69 280,573.69
17700 Computers 6,138.98 6,138.98
17800 Land 913,175.69 913,175.69
18100 Accum Depreciation (1,349,575.00) (1,349,575.00)
TOTAL ASSETS 666,857.61 294,795.38 1,694,151.72 2,655,804.71
========== =========== ============ ==========
LIABILITIES & EQUITY
CURRENT LIABILITIES: 20510 Accrued Income Tax 410.00 410.00
21285 Accounts Payable Roof Loan 954,365.63 954,365.63
22250 Prepaid Homeowner Dues 19,379.95 19,379.95
22260 Accrued Payroll 7,571.67 7,571.67
22270 Accrued Interest 2,524.00 2,524.00
22300 Clubhouse Deposits 4,200.00 4,200.00
___________ ___________ ___________ ___________
Subtotal Current Liab. 988,451.25 0.00 0.00 988,451.25
RESERVES: ___________ ___________ ___________ ___________
Subtotal Reserves 0.00 0.00 0.00 0.00
EQUITY:
26500 Designated Capital 1,045,300.28 1,045,300.28
27500 Additional Pd - In Capital 477,953.04 477,953.04
28000 Retained Earnings-prior years 135,433.81 135,433.81
Current Year Net Income/(Loss) 8,666.33 0.00 0.00 8,666.33
___________ ___________ ___________ ___________
Subtotal Equity 1,667,353.46 0.00 0.00 1,667,353.46
TOTAL LIABILITIES & EQUITY 2,655,804.71 0.00 0.00 2,655,804.71
=========== =========== =========== ===========
9
Four Colonies Homes Association
Income/Expense
Statement 6/1/12-6/30/12
Year-To-Date
Account Description Current Actual Actual
INCOME:
33000 Administrative & Common Area 76,455.85 458,735.10
33010 Reserves - Roof Replacement 23,997.83 143,986.98
33020 Roof Repair 833.33 4,999.98
33030 Gutters 2,387.50 14,325.00
33031 Gutter Repair 833.33 4,999.98
33040 Paint - Homes 18,482.92 110,897.52
33050 Paint/Roof - Garage 299.58 1,797.48
33060 Paint/Roof - Carport 606.75 3,640.50
33070 Light Credit (590.00) (3,540.00)
34000 Clubhouse Rentals 1,075.00 4,300.00
34010 Clarion 435.00 2,485.00
34020 Interest-Regular 80.70 489.14
34022 Major Improvements Interest 50.73 3,197.39
34030 Misc. Other 0.00 99.47
34040 Misc. Owner Income 0.00 15.00
34045 Income Pool Cards 480.00 530.00
34050 Collection Income 50.00 800.00
____________ ________
Subtotal Income 125,478.52 751,758.54
EXPENSES
General & Administrative
50011 Payroll 16,656.47 103,870.26
50021 Accounting Fees 79.95 479.70
50031 Annual Audit/Tax Prep 0.00 6,500.00
50040 Web Page Maintenance 37.50 349.73
50051 Copier Expense 184.04 1,385.21
50061 Collection Expense (Del Dues) 501.08 2,534.88
50071 Insurance 10,436.01 16,314.01
50081 Dues & Subscriptions 0.00 70.00
50095 Bad Debt Expense 0.00 4,289.20
50111 Office Materials/Supplies 405.45 1,099.99
50112 Annual Meeting 0.00 1,577.46
50131 Postage 0.00 334.42
50141 Security Alarm 774.40 2,471.30
50151 Professional Services 167.20 1,624.16
50171 Taxes-other (property/licenses 0.00 1,431.97
50191 Office Equipment - Misc. 0.00 738.01
50231 Office Telephone 379.35 2,267.38
________ ________
General & Administrative 29,621.45 147,337.68
10
Common Area Maintenance Current Year to Date
Account Description Actual Actual
51032 Contract - Trash 6,685.29 40,832.42
51042 Contract - Pool 2,198.33 4,196.27
51043 Detex System (Pools) 95.85 479.25
51051 Optional Lawn Service 2,794.00 4,943.96
51052 Contract - Lawn 12,931.00 55,509.00
51062 Contract - Tree Service 0.00 22,000.00
51072 Snow Removal/Chemicals 0.00 1,117.00
51082 Pool Maintenance/Improvements 808.84 903.01
51092 Grounds Improvements 1,197.61 6,715.74
51095 Public Relations 0.00 108.65
51115 Common Facilities Maintenance 1,522.87 5,598.21
51116 Termite Treatment Clubhouses 0.00 1,279.59
51132 Lighting 2,800.00 4,143.70
51142 Utilities 2,345.24 14,346.17
51152 Truck Maintenance/Golf Cart 442.60 6,562.09
51162 Tools/Equip/Supplies 46.88 622.32
________ ________
Common Area Maintenance 33,868.51 169,357.38
Residential Maintenance
52013 Paint Homes 66,000.00 172,523.85
52020 Roof Interest & Principle Payment 17,450.86 104,705.16
52021 Principal Payment Roof Loan 0.00 50,000.00
52023 Paint - Garage 4,800.00 7,200.00
52033 Paint - Carport 800.00 5,800.00
52043 Residential-Roof Repairs 0.00 200.00
52053 Gutter -Repairs 1,090.75 3,443.14
________ ________
Residential Maintenance 90,141.61 343,872.15
Major Improvements/Repair
53034 Tree Removal 3,150.00 9,775.00
53037 Erosion 0.00 43,000.00
53096 Restoration Pool 3 0.00 29,750.00
________ ________
Major Improvements/Repair 3,150.00 82,525.00
Reserves
________ ________
Reserves 0.00 0.00
TOTAL EXPENSES 156,781.57 743,092.21
Current Year Net Income/(loss (31,303.05) 8,666.33
======== ========
Twelve Active Listings Entering August
The following Four Colonies properties are listed for sale in the Heartland MLS service as we enter August: Four Maisonette II 2 bedroom 2-stories, $78,900 to $95,900; one Chateau 3 bedroom half duplex with attached garage, $115,900; two Garden Villa free-standing ranches with double garage, $130,000 and $142,500; two Chalet 3 bedroom, 2 1/2 bath two-stories with double garage, $134,950and $140,000; and four free-standing Garden View homes, $134,900 and $180,000.
One Property Sold June 19 to July 19
A Maisonette II 2 bedroom, 1 1/2 bath two-story, with finished basement, went under contract on July 2nd.
Hot New Listings
8004 Colony Lane-Great 3 bedroom half duplex with single attached garage backs to walking trail. Light, airy and open. $115,900
7923 Halsey-Free-standing 3 bedroom, 2 bath ranch with double garage. Remodeled kitchen. Three patios. $142,500
11928 West 82nd Terrace-Lots new in this 3 bedroom, 2 1/2 bath, 2-story with double garage, including interior paint, carpet, wood laminate flooring, stainless steel appliances, 2-inch blinds and more…$140,000
Enjoy the Last Month of Summer!!
JOYCE ZIBRO
RE/MAX REALTY SUBURBAN
913-647-7127/913-645-9144
E-Mail: [email protected]
www.joycezibro.com
11
August 2012
JOYCE ZIBRO
Your Real Estate Specialist
since 1976
Four Colonies Resident
since 1973
ADVERTISEMENT
12
Marty’s Maintenance Home Remodeling and Repair
*Siding and trim replacement
*Fence repair &/or replacement
*Landscaping
*Plumbing
*Electrical
*Painting
*Caulking and much more!
(913)381-9590 Cell(913)558-3540 Taking care of your home repair and remodeling needs since
ADVERTISMENT
GARDEN CLUB CLUBHOUSE 3—6:30 pm
WEDNESDAY August 22, 2012 AT 6:30PM
Kitty from WILD BIRD CENTER will speak on feeding the birds.
++++++++++++++++++++++++++++++
WEDNESDAY September 19, 2012 AT 6:30PM
Pot Luck—Bulb & Plant starting exchange.
Bring any plants you need to thin or separate and a food dish
for an evening of fellowship.
The Clarion, published monthly,
is the official publication
of Four Colonies.
FCHA Office
7975 Monrovia
Lenexa, KS 66215
Office hours:
Monday – Friday - 8 am to 5 pm
Advertising rates:
The Clarion ads are
Business card - $15
¼ page - $ 25
½ page - $ 30
1 page - $ 60 Deadline is the third Thursday of the
current month for the following month.
How to reach us:
Phone: 913-888.4920
Fax: 913-888-6732
Four Colonies Office E-Mail:
[email protected] The Clarion email:
Four Colonies WEB Site:
www.fourcolonies.net
Cover information:
Front Cover Photograph by:
Alice Bennett
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FOR SALE OR LEASE
BY OWNER
SUN MON TUE WED THU FRI SAT
1
BOOK CLUB
7PM CH3
2 3 4
5 6 7 ELECTION CH3
YARD WASTE
PICK UP DAY
8
9 10 11
12
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14
15
16
Clarion
Deadline
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19 20 REGULAR
BOD MEETING
6PM CH3
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BUNKO
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28 29 30 31
SUN MON TUE WED THU FRI SAT
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10 11 12 13 14 15 PIP MEETING CH 3
9AM—10:30 AM
August 2012
September 2012
