Using the Aspen Gradebook with Standards Competencies

Arthur L. Adamakos, PrincipalManchester Memorial High School

Manchester, NH

Gradebook Highlights

• Two versions of Gradebook‐ Non-standards-based Gradebook‐ Standards-based Gradebook

• Gradebook calculation types‐ Categories and assignments‐ Total points‐ Categories only‐ Categories total points

Standards-Based Gradebook Preparation

• District-wide preparation• Teacher preparation• Must be using Version 2.12.20

District-Wide Preparation• Determine standards to be used

throughout district. • Information required:

‐ Numbering system‐ Standard name‐ Standard description‐ Grade level(s) to be used‐ Academic strand to be met

Entering Standards at District Level• Identify individual who will enter data.• Must have access to District view, Assessment

tab, Learning Standards side-tab.

Entering Standards at District LevelTo add standard: From Options menu, select Add.

7

Entering Standards at District Level• Enter data relative to standard.• Important Note: Make sure you identify

Department that uses this standard. This is required to match up courses and competencies more easily.

Completed standard should look like this:

Entering Standards at District Level

Two Methods of Pairing Standards to Courses

• Courses in My Department Method at Staff Level

• Learning Standards/Courses Method at District Level

Pairing Standards to Courses: Courses in My Department Method

• At each school, identify individual best suited to pair up courses to standards.

• Give this individual user role privilege to enter data.

• Do not give all teachers same user role privilege. Ensures proper oversight of courses and standards.

Pairing Standards to Courses: Courses in My Department Method

When appropriate user role privilege is given, Courses sub-tab appears under Tools tab.

Pairing Standards to Courses: Courses in My Department Method

Click Courses side-tab. List of courses that teacher is responsible for appears.

Pairing Standards to Courses: Courses in My Department Method

To insert standards for all courses in department, click Filter , and select Courses in My Department.

Pairing Standards to Courses: Courses in My Department Method

• All courses in department appear. • Important Note: This is the point where indicating the

department in the creation of the standards is relevant.

Pairing Standards to Courses: Courses in My Department Method

Select a course in order to pair standard.

To add a standard: From Options menu, select Add.

Pairing Standards to Courses: Courses in My Department Method

Select the standards from Standard pick list.

Pairing Standards to Courses: Courses in My Department Method

To select standards outside of the department, deselect Department standards only checkbox.

Pairing Standards to Courses: Courses in My Department Method

• To pair standards to courses using this method, user completing data entry must work from prepared list of standards with all of courses using that particular standard.

• This method pairs the courses to the standard rather than the standards to the course.

Pairing Standards to Courses: Learning Standards/Courses Method

In District view, click Assessment tab, then click Learning Standards side-tab.

Pairing Standards to Courses: Learning Standards/Courses Method

• Click on standard to select it.• List of all district courses matched to that standard

appears.• To add course to standard: From Options menu, select

Add.

Pairing Standards to Courses: Learning Standards/Courses Method

• Pick list of department courses appears.• To select a course outside the department:

Deselect Department courses only checkbox.

Pairing Standards to Courses: Learning Standards/Courses Method

Teacher Preparation

After all standards have been paired with courses, teacher may only use Standards-Based Gradebook.

• To create assignment: Click Assignments side-tab. • From Options menu, select Add.• Select Category Code.• Enter Code Name. • At Name field, type a descriptive sentence.• At Description field,

type detailed description of what assessment is measuring.

Teacher PreparationCreating Assignments

• Set Grade Scale to District Grade Scale.• Set Grade Term to Q1, Q2, Q3, or Q4.• Set Maximum Points to 100 or any point value.

Teacher PreparationCreating Assignments

Before saving assignment, click blue Standards sub-tab, and select standards being measured by the assignment.

Teacher PreparationCreating Assignments

• For teacher to examine all standards averages to determine proficiency: click Gradebook tab, and then Scores side-tab.

• At View prompt, click Normal or Standards mode.• Gradebook columns will change to all standards categories for

examination purposes. At Standard drop-down, select Averages to view all of the standards columns

Teacher PreparationExamining Standards Statistics

Thank you.

aadamakos@mansd.org