WebStars instruction for Scania suppliers · 2020-03-18 · WebStars instruction for Scania suppliers Document type INSTRUCTION Title File name WebStars instruction for suppliers.docx

Document type

INSTRUCTION Title

WebStars instruction for Scania suppliers File name

WebStars instruction for suppliers.docx Approved by (department acronym, name) Date Info class

TPEI Stefan Jennersjö 2011-07-11 Public Issued by (department acronym name phone) Issue Page

TPEI Fredrik Magnusson 1 1(12)

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WebStars instruction for Scania suppliers Target group WebStars instruction for Scania suppliers target group is all suppliers delivering to Scania.

Summary Transport instruction for suppliers summarizes WebStars quickly from a Scania supplier point of view.

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1. General .............................................................................................. 3

1.1 System requirements ................................................................... 3

2. Getting started with WebStars ......................................................... 4

2.1 Login instruction........................................................................... 4 2.2 Maintain organisation ................................................................... 5 2.3 Part / site affectation .................................................................... 6 2.4 Create a transport booking .......................................................... 7

2.5 Print transport CMR ..................................................................... 8 2.6 Other ............................................................................................ 8

2.6.1 Check my bookings in the Overview screen ...................................................... 8

3. Process description for suppliers ................................................... 9

3.1 WebStars process from order to delivery ..................................... 9 3.2 Call off release ........................................................................... 10

3.3 Transport booking and acceptance............................................ 11 3.4 Goods collection ........................................................................ 12

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1. General WebStars is a web-based system for transport administration and monitoring. The purpose of this tool is to, in a better way, connect Scania with its suppliers, carriers and Lead Logistic Provider (LLP) to improve the control of material flow from suppliers to Scania.

The content of the application can briefly be described in the following way. A copy of the call off for the next coming day will be shown in WebStars. Each supplier connects, via User ID and Password, to WebStars and then makes the transport booking according to displayed call off. When the supplier has made the transport booking, the LLP/carrier will download the bookings for all suppliers into his own system and start to plan the collections for the next working day. After goods collection, the picked up information will be updated either manually or automatically via information in the AVIEXP message. The LLP/carrier will then fill in information in WebStars to make everything visible for Scania and suppliers. WebStars is used by nearly all Scania units in Europe and Latin America. Not yet using the application are the Scania units in Luleå (Sweden), Slupsk (Poland), Meppel (Netherlands) and 220X Södertälje (Sweden). Transport bookings for these units have to be made by fax. Training material including an instruction demo is available at the WebStars home page http://webstars.scania.com.

1.1 System requirements

The following minimum requirements are needed to be able to run this application:

Computer Pentium III, 350 MHZ, 64 RAM Internet connection 56K Software Internet Explorer 5.5

http://webstars.scania.com/

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2. Getting started with WebStars This chapter contains some of WebStars basic functions, for further details please see the Help menu in WebStars or contact your material planner.

2.1 Login instruction

You must allow pop-up in order to be able to change your password 1. Open Internet explorer with the address http://webstars.scania.com

2. Fill in your User ID and Password (provided by Scania)

a. For your first connection you need to change your password, rules for the password are

8 characters (maximum 12 characters)

one upper case letter

one lower case letter

one numeric character

one of these special characters (;:!*%$#@&’/+ -)

b. Enter your new desired password in the New password field c. Enter the same password once again in the Confirmation field d. Click Submit

3. You have now logged in, click the Help button 4. In the help menu, click Demo to get more information.

http://webstars.scania.com/

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2.2 Maintain organization

The Maintain organisation screen in WebStars is used for maintaining contact information and goods pick up address. It is possible to add different sub sites / pick up addresses in up to three different levels.

Click My Home => Maintain organization

The top part of the screen shows the contact info and pick up address for the main company, please make sure that all information are up to date.

Adding a new sub site In dialogue with your Material Planner you may add a new sub site / pick up address, this is done under Level 2 sites, click .

Fill in information about the new sub site / pick up address, then click Confirm. Please note that the User Id for sub site shall be created by the main company (not provided by Scania) and must be unique.

Your new sub site will now be visible in the list under Level 2 sites

Modifying existing sub site You may also modify an existing sub site by first selecting ( ) a sub site and then click .

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2.3 Part / site affectation

If a supplier has one or several sub sites / pick up addresses, the supplier needs to connect a part number for a specific Production Unit (PRU) to the right sub site / pick up address. This is done using the Part / Site affectation screen in WebStars.

Click My home => Part / site affectation

Change current setup To connect one part number for a specific Scania unit to a certain sub site / pick up address:

1. Select part number 2. Select PRU 3. Select sub site / pick up address in “to the site”

a. For detailed sub site information, see 2.2 Maintain organization b. For adding a new pick up address, see 2.2 Maintain organization

View current setup To view current setup, click the

button

Note: the connected supplier user can only see his own

parts and the parts of his sub sites.

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2.4 Create a transport booking

1. Login to WebStars (see 2.1 Login instruction)

2. Click Bookings > Scheduled booking

You will now see the PRUs that requires a transport booking for today. If no PRUs are visible no bookings needs to be done

3. Click the first available non-booked

row ( )

You will now see the required part numbers and quantities for booking. You may change quantity and add parts in dialogue with your Material Planner

4. Click Confirm to confirm quantities.

In case your booking contains boxes, you will now see the box configuration screen that tells you how to pack boxes on pallets. Click Confirm to confirm your configuration. You will also see the total box quantities. For details about box codes, please click See box types.

When a booking row is done, you will see an . Go back to step 3 until all the rows are marked .

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2.5 Print transport CMR

Click Print-outs => CMR

Search for desired pick up date or Consignment no and/or PRU Select ( ) one or more lines for which you wish to print CMR.

2.6 Other

2.6.1 Check my bookings in the Overview screen

You can at any time check the status of your bookings using the Overview screen. For details on the different statuses (ST), please see 3.1 WebStars process from order to delivery.

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3. Process description for suppliers

3.1 WebStars process from order to delivery

WEBSTARS PROCESS

FROM ORDER TO DELIVERY

RELEASE

CALL OFFS

Day-1

SCANIA

STATUS 0

TRANSPORT

BOOKING

Day-1

SUPPLIER

STATUS 1

ACCEPT

BOOKING

Day-1

CARRIER

STATUS 2

CONFIRM

PICK UP

Day 0

SUPPLIER

STATUS 4

TRANSPORT

ADVICE

Day +1

CARRIER

CONFIRM

ARRIVAL

Day+3*

SCANIA

STATUS 5

Day+3

SCANIA

STATUS 6

CONFIRM

DEPARTURE

Time

*Number of days depending on transport lead time

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3.2 Call off release

Call offs for batch and sequence parts are retrieved from Scania’s Material Control system (MC) and displayed in WebStars in the morning the day before pick up day (Status 0). Call offs are available for booking just after 08:00 CET.

No backlogs are shown in WebStars. Modification When a call off has been released and is in Status 0 or 1 it is possible for the supplier or Material Planner at Scania to modify the called off quantity in WebStars. The supplier or Material Planner has the possibility to add a part number to an existing order. The Material Planner can also create a totally new order by adding a part. This has to be made before the agreed booking deadline and always after agreement between Material Planner and supplier.

Call off release

Status 0

Modification?

Modification

Part number? Quantity?

Change quantity

Add part number and

quantity

Contact Scania MP /

Supplier

Mod. OK?

E-mail to supplier

NO

NO

YES

YES

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3.3 Transport booking and acceptance

The supplier has to book a transport in WebStars before the agreed deadline (Status 1). The supplier shall always book even if planning to send nothing. In this case the supplier shall book quantity=0. After the agreed deadline, the LLP will accept the bookings (Status 2). Then it is NOT possible for the suppliers to modify the bookings. When the bookings have been accepted it is possible for all parties to print Pick up Sheet and CMR from WebStars. When the booking is in Status 2 the LLP has to update WebStars with a consignment number for each and every booking. Consignment numbers shall be updated the booking day before ~15:00 local time.

Transport booking by

supplier

Status 1

Booking made before

deadline?

Pick up sheet and

CMR

NO

Booking acceptance by forwarder

Status 2

Booking will not be

accepted by forwarder. Supplier decides

together with Scania MP what to do.

YES

Upload consignment

numbers

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3.4 Goods collection

When the carrier has left the supplier there are two ways of updating collected part numbers and volumes in WebStars. 1) For suppliers sending AVIEXP-messages by EDI, these shall be sent within one (1) hour after goods dispatch. WebStars will then be updated with the information in the AVIEXP-message. 2) Non-EDI suppliers have to manually advise dispatched quantities in the Departure > Confirm departure menu

and delivery note numbers in WebStars within one (1) hour. When doing this, the supplier always has to indicate any deviations that occurred for shipped quantities compared with booked ones (on part number level). The remarks made on the pick-up Sheet will be used for this purpose.

Carrier arrives at supplier for

collection

Deviations?

NO

YES

Driver makes note on CMR

(package level) and on PUS (pallet type level).

CMR is signed by driver and

supplier.

YES

Check of loaded

quantities with CMR and PUS

Supplier makes note on

PUS on part number level

Supplier advises

dispatched quantities and Del. Note No. in WebStars

Deviations?

Confirmation of picked up quantities Status 4

Supplier makes

amendment on part

number level in WebStars

for dispatched quantities.

E-mail to forwarder and MP

NO

Sending AVIEXP-message by EDI?

Supplier sends

AVIEXP- message

YES NO

Information in the AVIEXP-message is updating the

picked up information in

WebStars

Status 4

Documents

WebStars instruction for Scania suppliers · 2020-03-18 · WebStars instruction for Scania suppliers Document type INSTRUCTION Title File name WebStars instruction for suppliers.docx