bhartiya post may 09

1BHARTIYA POST MAY, 2009

GENERAL SECRETARY'S DESKGENERAL SECRETARY'S DESKGENERAL SECRETARY'S DESKGENERAL SECRETARY'S DESKGENERAL SECRETARY'S DESKDear Comrades,1. CONSTITUTION AMENDMENTSThe amendments adopted in the last All India Conferenceheld at Guntur have been approved and circulated by theDepartment of Posts vide its letter No. 15-1/2004-SR dt.16.03.2009.

Accordingly, the Union subscription per memberhas been raised to Rs.30/- per month. The following willbe the allocation.Branch Union : Rs.14.50Circle Union : Rs.08.00All India Union : Rs.06.00NFPE : Rs.01.50Total : Rs.30.00

All Divisional/Branch Secretaries are requestedto appraise the fact and if need be produce the copy of theDirectorate letter to the DDOs and ensure recovery ofsubscription @Rs.30/- from the salary payment to bemade on 1.04.2009 for the month of March'09.

The remittance of Quota to higher bodies likeCircle/All India Union from 01.04.2009 shall be at therevised rate of allocation.

According to Article 39(b) of the Constitution theBranch Unions who do not remit quota to the Circle Unionor to the CHQ or to the NFPE for a period of threeconsecutive months shall be liable to be suspended.

All Branch/Divisional Secretaries should ensureprompt remittance of Quota to Circle/CHQ/Federationforthwith.

The copy of the Directorate letter dt. 16.03.2009is enclosed for your information & necessary action.2. Fixation of Pay and Grant of increments in therevised Pay structure - clarification

The DOPT has clarified that the Governmentservant may give a revised option for pay fixation underFR 22 (a) (i) within one month vide its letter No. MOF/DOE. No. F. No/1/1/2008 - IC. dt. 29.01.2009. This is awelcoming clarification. All those affected due to theirincrements either on TBOP/BCR in between Jan to Juneevery year may also now revise options if applicable.Please consult your Account Section. All Divisional/BranchSecretaries may also assist the membership.3. Interest heaving Advance - condition of grantof computer Advance

The Existing Provision - that basic pay plusDearness pay is not less than Rs. 6900/- shall besubstituted as follows: -"Pay in the pay band of Rs. 8560/- or more".(MOF DOE OM No. 12 (i)/E II-A/2008 dt. 12.12.2008)4. Study Tour to German PostDepartment of Posts had earlier finalized a 17 MemberTeam for a Study Tour to German Post including 6 staffSide representatives from NFPE. The Team was reducedto 9 consequent on MOF restriction. The Departmentthereupon without consulting the Federation reduced thequota of NFPE to only 3 without even the Secretary General

NFPE in the study tour. FNPO was given 3 representationand ASPO/ASRM given 2 representation. After discussingin the Federal Secretariat, the General Secretaries of P-3, P-4 and R-3 boycotted the Foreign Tour and gave aprotest letter to the Department. NFPE also protested theunilateral decision of Department undermining the 5:2ratio in favour of NFPE in Staff Side representation.5. ACP Orders

The DOPT has sought approval from the ElectionCommission for release of three 3 ACP orders. Replyfrom the Election Commission is awaited.6. GDS Committee

The Department is working out a proposal foreffecting payment of adhoc quantum of arrears to GDSon the following method.

TRCA+DA as on 01.01.2006 X 20% X 38 months.Out of which 40% may be paid before 31.03.2009. Theproposal should be approved by the nodal ministries.

GDS Committee proposals have cleared by JS& FA and the file has gone to Minister Communicationbefore onward transmission to Ministry of Finance.7. Paid Substitutes

The JS & FA has cleared the file for grantingminimum of Pay + Pay Band without the element of HRAto the substitutes. Orders will be released shortly.8. Group D - Non matriculates

The Ministry of Finance has cleared files to grantfixation benefits in the upgraded Group C Pay Scales tothe non matriculate Group D's immediately and imparttraining further. Orders are expected soon.9. HSG - I

One time filling up of HSG I vacancies on adhocbasis again among the HSG II officials - Proposalforwarded to DOPT and orders expected soon.10. Induction Training

The induction training period for Direct/Promotees will be reduced to 48 days instead of present75. Orders will be issued soon. It will be applicable fromthe next batch training.11. General Secretary on Tour

General Secretary is attending the CentralWorking Committee meeting of P4 Union to be held atVishakapatnam from 29.03.09 to 31.03.09. He isattending the winding of Reception Committee meetingat Guntur on 05.04.09 in which, the Reception Committeeis proposed to release the souvenir. Com. SomenathMukherjee, Deputy General Secretary will officiate asGeneral Secretary during the tour period from 23.03.09 to05.04.09.With greetings,

Comradely yours,

(K. V. Sridharan)Dated - 20.03.2009 General Secretary


Consequent upon the Honourable Madras HighCourt orders, the Department of Posts has declared afresh Re-verification of membership of Unions /Associations. The Declaration Forms to be submittedby members is also a new one in which the Director[SR] has signed on 17.04.2009 [Annexure - II].l Last Date for submission of Declaration Forms to

DDOs: 15.05.2009

wwwww Last Date for submission of three copies of list ofmembership to Division Head: 20.05.2009

wwwww Scrutiny by Divisional Head before: 25.05.2009

wwwww Exhibition in Notice Board by DDOs: 27.05.2009 to29.05.2009

wwwww Last Date for representation by members againstfraud: 2.6.2009

wwwww Recovery of Subscriptions from Pay: June SalaryNo.13/04/2007-SR Dated : 17-04-2009

Subject:- CCS (RSA) Rules, 1993- Re-verification of membership for recognition of ServiceAssociation-Procedure regarding.

I am directed to refer to the Department's letter

of even number dated 29th August, 2008 on the above-

mentioned subject vide which instructions were issued

to observe the interim stay granted by Hon'ble High Court

of Judicature at Madras in WP No. 11490 of 2008 and MP

No. 2 of 2008 filed by All India RMS/MMS Assistant

Superintendent and Inspectors Association represented

by its General Secretary, Shri M.Mohanarangam.

2. The Hon'ble High Court of Judicature at Madras

in Writ Petition Nos. 4704 of 1999 filed by Bhartiya Postal

Employees Union in the matter of re-verification of

membership of service associations directed the

Department of Posts as under:-

'We direct the respondents, in order to follow and

maintain principles of natural Justice, to entrust the verification

process towards recognition of the trade unions, to an

independent officer in the rank of Divisional Superintendent

and scrutinize the option/Authorization forms in the presence

of one representative from each of the unions'.

3. With the issue of the aforesaid directions by the

Hon'ble High Court, the interim order of stay granted in

Writ Petition No. 11490of 2008 and MPNo. 2 of 2008, has

become in-fructuous. In the wake of the above directions

passed by the Hon'ble High Court, Madras, the process

of re-verification of membership for recognition of service

associations will now be started as follows:-

(i) (a) Every employee desiring to be a member of service

Association will give a letter of authorization in writing,

addressed to the DDO in the prescribed Proforma

(Annexure-II) (bearing the signature of Director (SR &

Legal) for deduction of subscription from his pay. The

letter of authorization is to be sent through the applicant

Service Association to which the membership is sought,

so as to reach the Drawing and Disbursing Officer

concerned on or before 15-05-09, who in turn will pass

FRESH VERIFICATION OF MEMBERSHIPon the authorization letters to the Divisional Head for

scrutiny. Any authorization given through a non-applicant

association will be ignored. The Associations will also

submit to the Divisional Head a list of members in

triplicate duly signed by the authorized office bearer on

each page of list by 20.05.09 At this stage, the Divisional

Head will scrutinize the letters of authorization in the

presence of one representative from each of the Union.

This job will be completed by 25.05.2009. After scrutiny,

the Divisional Head will transfer the letters of

authorizations alongwith list of members to the Drawing

and Disbursing Officers.

(b) On receipt of the above documents, Drawing &

Disbursing Officers will return one list to the authorized

office bearer duly acknowledging the receipt of lists in

duplicate and also the authorization letters. Drawing &

Disbursing Officers will display one copy of each set of

lists on the notice board from 27.05.09. to 29.05.09.

(c) In case an employee has given authorization in

favour of more than one applicant Association, it will be

treated as invalid and will not be counted for any

Association.

(d) An individual employee, whose name has been

included in more than one Associations' List exhibited on

the Notice Board, may, if he so desires, submit a

representation, to the Divisional Head by 02.06.09. The

employee concerned must specifically indicate in the

representation with supporting material, if any, that he

has given the authorization in favour of a specific

Association (Name must be given) and the authorization

in favour of the other Association (Name must be given) is

fake one. The Divisional Head on his part will scrutinize

the authorization given by the employee and in case he

finds that the authorization was not genuine, he may delete

his name from the concerned list under intimation to the

concerned Association and allow it to be included in the

list, the employee genuinely chooses. Trade union facilities

of such authorized office bearer who signed the fake/

fabricated/non-genuine authorization would be withdrawn

till the next verification process. however, if on scrutiny by

;the Divisional Head, both the authorizations are found to

be authentic given by the employee both the authorizations

would be treated as invalid and the employees concerned

would not be allowed to become member of any

Association till the next verification process. No

representation received after 02.06.09. will be entertained.

Here it may be pertinent to mention for information ofthe member employees of various service associationsthat issuing authorization letter in favour of more thanone service association is against the spirit of thegeneral instructions on the subject and createsobstruction in the way of recognition of genuine anddeserving associations. Therefore, the practive may beavoided under all circumstances.(ii) The letters of authorization received through


Service Associations be grouped category/Designation-

wise and filed securely in guard files by Drawing &

Disbursing Officers. The Drawing & Disbursing Officer

will note down the details of the authorizations in a register,

the format of which is indicated in Annexure-III The serial

number in Annexure III should also be marked on the

authorization letter placed in the guard file, duly

authenticated by Divisional Head.

(iii) (a) All the Drawing & Disbursing Officers will start

making monthly recovery from the employees who

authorize such recovery out of their pay, from the salary

for the month of June, 2009 payable on 30.06.09.

(b) Recovery of subscriptions being made in

respect of Service Associations on the basis of old

authorization will stop after May, 2009 salary (payable on

31.05.09) except for All India Association of Postal

Supervisors (GL) as in their case, as per the directions of

the Hon'ble High Court, Delhi in CWP No. 1827/97,

status-quo is to be maintained till the case is heard.

(iv) Drawing & Disbursing Officer shall make

recovery of monthly subscription from pay in favour of a

particular Association every month.

(v) An extract from the register in duplicate will be

handed over to the Cashier for making necessary entries

in the acquittance roll (ACG24) of the month concerned. A

suitable column in the acquittance roll. Viz. 'Membership/

Subscription to Service Association' may be opened to

record the deduction separately. The deduction made by

the Cashier through acquittance roll will by 'Out of account'

transactions of the Government account.

(vi) Drawing & Disbursing Officer after making the

deductions will remit the amount of the Divisional

Secretary of the concerned Association who, in turn, will

remit this amount to the All India, Circle etc. as per the

quota fixed in their respective constitutions. There is no

objection if the membership subscription is remitted to

the Circle/Central body of the Association for further

distribution, provided such a provision is made in the

constitution of the Association. The total deductions and

total number of persons covered by the amount remitted

should also be specified.

(vii) Remittance to the Association should on no

account be made by means of Service Money Orders.

(viii) The amount collected by Sub/Branch Offices at

the time of disbursement of Pay & Allowances to the staff

employed in those office and kept out-of account shall be

sent to the Head Post Office in the daily account duly

entered on the back with the remarks 'List of out of account'

attached. The amount should be put in a separate cover.

(ix) Divisional Head will ensure that work relating to

verification and its compilation is completed by 12.06.09

and is reported to the Heads of Circles with details of the

total number of persons belonging to each of the Service

Associations in the Proforma as per Annexure-IV and one

copy of Annexure-IV is displayed on the notice board on

the same day.

(x) Divisional Head will ensure that while counting

total strength in respect of a particular category, total

employees actually working and eligible for being

included in that category may be taken into account. They

should not report the total number of sanctioned posts.

(xi) The Heads of Circles will send the consolidated

statement to SR Section, Department of Posts in the

Proforma at Annexure-IV by 22.06.09 and display its one

copy on Notice Board on the same day. The Circles will

ensure that the information in respect of all Divisional

Heads has been included in the statement. The

concerned Service Associations will also be endorsed

the statement referred to above.

4. Generally the Service Associations had a grievance

that the Drawing & Disbursing Officers maintain a soft

corner for the Association to which they belong (ed).

Aggrieved with this, Bharatiya Postal Employees Union

filed Writ Petition Nos. 4704 to 4707 of 1999 in the High

Court of Judicature at Madras. Agreeing with the view point

of the Petitioner Union, the Hon'ble High Court directed

the Department of Posts to entrust the verification process

to an independent officer in the rank of Divisional

Superintendent who will scrutinize the option/

authorization form in the presence of one representative

from each of the Union. The above directions of High

Court, Madras are to be complied with scrupulously. The

Heads of Circles will see to it that absolute transparency

is observed in carrying out the reverification process and

it is conducted in a free and fair manner. In case any

irregularity is noticed on the part of any officials/officer, a

serious view in the matter be taken and prompt action

may be initiated by the competent Disciplinary/

Administrative Authorities. Further all Heads of Circles

will nominate a senior officer of the Circle (of the level of

JAG or above), who will be responsible for attending to

complaints and settlement of disputes arising in carrying

out the verifications process.

5. The terms 'Drawing & Disbursing Officer', as mentioned

above, means only such authority in charge of the work of

drawing pay and allowances for an employee.

6. In terms of instructions issued by Department of

Personnel & Training vide O.M. No. 2/13/98-JCA dated

11.02.2002, the recognition of service associations

granted as a sequel to this exercise shall be valid for a

period of five years from the date of issue of order granting

recognition.

Yours faithfully

Sd/-

Subhash ChanderDirector (SR & Legal)

GUIDELINES TO BE FOLLOWED BYDIVISIONAL SECRETARIES

1. Ensure Annexure -II with Director SR signature

dated 17.04.2009 is photo copied for members to sign.

2. Submit the Declaration Forms before 15th May

2009 to DDOs.

3. Submit three copies of lists of membership to

Divisional Head before 20.05.2009. Divisional Secretaries


should sign at the bottom of each page of all the three

copies of membership lists.

4. Scrutiny of forms will be done by the SSPO /

SPO / SSRM/ SRM etc in the presence of our

representative only. Carefully observe the scrutiny to

protect our membership. Do not hesitate to object any

wrong action by the Divisional Head to help any other

union in an unlawful manner.

5. One Officer will be appointed by the Chief PMG

to oversee the whole verification. Do not hesitate to

approach that officer with a written complaint if need

arises to lodge complaint against any wrong action or

favouritism if any on the part of the Divisional Head.

6. Educate the workers and employees that if they sign

declaration forms in favour of more than one union, they would

not be able to become members of any union for 5 years.ACT FAST & SWIFT WITH DETERMINATION

TO SECURE ATLEAST 15% MORE MEMBERSHIP IN THE CURRENT VERIFICATION


ANY IMPROVEMENT DURINGTHE 88 YEARS ?

"Draco, the ancient law giver of Athens is

not dead. He lives in spirit in the Postal

Administration. Have you missent a letter? You must

be fined - you must bleed. Have you, through pressure

of work, you must pay heavy penalty in fine and you

must be degraded. Have you the hardihood of

allowing your man-hood to rebel against insults,

abuses and assaults? - You must bleed and your

career is blighted. Any smallest thing will be on record

against you and it will bar your progress beyond the

efficiency bars, and you dream of entering the

selection grades will vanish into thin air. The Director

- general, in his book recently published admits, to

quote his own words,

"Every official in the Department is supposed

to have the contents of these four volumes of Manual

at his finger's end, but in reality few have ever read

them through; and any one who attempted to obey

all their instructions would find himself sadly

hampered in the exercise of his duties." But what of

that? This frank admission by Mr. Clark does not at

all count when punishment is determined, and it goes

on merrily as ever. We must seriously take up this

question of punishment and the treatment due from

superior officers. We cannot allow our manhood to

be destroyed by such constant terror of punishment

hanging like Damocles' sword over our head."

-Com Babu Tarapada - 09.10.1921

NFPTE 1957 AGITATION REVOKEDRESPONSE FROM PRIME MINISTER

"The whole incident (1957 strike agitation)

has a lesson for all of us, both Government and

workers as well as others, and unless all of us learn

this lesson, we shall be faced with similar situations.

We should not blame the workers, for they have been

hard hit by the economic situations. We must evolve

ways of trying to solve problems as they arise and

not wait for a crisis. We must, above all, fashion our

policy so that some relief comes to those who need

it most………

"It has always seemed to me that, while

economic questions are not often easy to solve in

existing circumstances and even greater difficulty

comes from the manner of approach to these

problems, if our approach is human, understanding

and friendly, then much of the suspicion or distrust

goes……………"

-Late Pt. Nehru on lessons of 1957 strike agitation-(Extracts from his letter to Chief Ministers)

REVERIFICATION - SBCO UNION

ATTENTION OF BRANCH/DIVISIONALSECRETARIES

All India Postal SBCO Employees

Association was formed last year and it is one of the

affiliates of mighty National Federation of Postal

Employees.

The newly born union require nourishments

and care from the mother union of our P3. It has to

come out successful in the current verification. All

our Circle/Divisional/Branch Secretaries should

extend all sorts of cooperation in the verification

process to the office bearers of SBCO Association.

It is our primary duty, responsibility and requirement

at this juncture.

Please act swiftly and bring our SBCO

Association with flying colours in the current

verification.

NFPE - THE CITADEL OFPOSTAL WORKERS

N ational interests are the interest of people -

people's interests are the Postal workers

interest.

F aith in Democratic process and practice,

Fraternity, Equity of Liberty - its goal

P rincipled observance of the Discipline of the

organization, uncompromised principles on

workers interest

E nlightened thinking and Efficient functioning

at all levels

Let us be proud to be an affiliate of NFPE

and a member of the mighty Union of All India

Postal Employees Union Group 'C'Let us hoist the banner of unity and hold

aloft our ideological basis and objectives.

Let us glorify NFPE by enrolling more

membership to its affiliated unions in the currentverification.

COM. N.C.A. REMEMBEREDCom. N.C. Ambalavanan, Ex-President

CHQ lost his breath on Workers Day (1.5.97). Let

us remember his services to our movement and

pay tributes.Long live Com. N.C.A.


D.G. Letter No. 15-1/2004-SR Dated 16-03-2009

Subject: Amendments to the constitution of All IndiaPostal Employees Union Group 'C'-request approval-reg.

I am directed to refer your letter no. PO/1-1/AIC

dated 11.12.2008 and dated 05.03.2009 on the above-

mentioned subject and to inform that the Government

has provisionally approved the proposed amendment ot

the Constitution of All India Postal Employees Union

Group 'C'. The amended version incorporating proposed

changes of substantial character will now be read as

under

Article 3 : The All India Union shall be registered under

the Trade Union Act of 1926

u To be replaced as :- 'The All India Union is

recognized under CCS (RSA) Rules, 1983'.

Article 5 : The constitution shall be interpreted with

reference to the provisions of Trade Union Act, 1926

u To be replaced by the following :- "The

constitutions shall be interpreted with reference to the

provisions of the CCS (RSA) Rules, 1983'.

Addition :- Where the rules provide, no guidance for the

interpretation of any particular Article, the interpretation of

the All India Conference shall be final and binding. The

Central Working Committee shall also be empowered to

give interpretation of such articles in between sessions

of the All India Conference. Such interpretation or

clarification of the Central Working Committee shall be

binding unless revoked by the AIC. The decision of the

CWC will be placed in the AIC for ratification.

ii) Amendment to the Constitution :- No

amendment to the Constitution shall be passed except

by two thirds majority of the voting strength of the

delegates present in the AIC and provided that the

amendment proposed to be moved shall have been given

notice of at least 10 days before the date of

commencement of the AIC to the CHQ.

Article 6(b) : A member shall not be eligible to hold an

office in any other Branch/Divisional Union except the

Branch/Divisional Union of which he is a primary member,

except for the remaining duration of the office, when he is

transferred to the jurisdiction of any Branch/Divisional

Union.

u To be replaced with the following :- (b) The

membership will automatically discontinue on a member

ceasing to belong to any one of the categories stated as

above under sub clause (a) and on retirement from

service.

u To be added :- (c) A member shall not be eligible

to hold an office in any other Branch/Divisional Union

except the Branch/Divisional Union of which he is a

primary member and therefore on transfer to another

branch/division the office bearership held in the parent

unit by the member automatically becomes vacant.

AMENDMENT TO THE UNION CONSTITUTIONRead the existing (c) as (d)

Article 7 (b) : Transfer Certificate (i) When a member is

transferred from the jurisdiction of one Branch/Divisional

Union to another, a Transfer Certificate in the prescribed

form should be forwarded to that Branch/Divisional Union

under intimation to the Circle and the All India Unions.

Such a member shall automatically cease all connection

with the concerned Br/Dn. With effect from the date of

issue of transfer certificate including his office except as

provided in article 6 (b)

(ii) In case of a member is transferred to a station

where a Branch/Divisional Union does not exist, such a

membership in the former Branch/Divisional Union.

u Deleted.

Article 9 : Investment of Funds : The funds of the Union

shall be deposited in the name of the Union in P.O. Savings

Bank or in a current, fixed deposit or Savings Bank account

in a Scheduled Bank or Post Office or Co-Operative bank/

Society and operated jointly by the Secretary and Treasurer

at various level.

u The words 'Saving Bank Account in Post Office'

to be deleted from the text of the existing Article.

Article 11 : New Addition after a (iii) of the Article

u (iv) In respect of Branch/Divisional Union splitting

up into two or more units during the financial year theelection of delegates for all these units shall be based on

the strength of membership calculated proportionately

on the amount of quota received by the respective

managing bodies up to the date of inception of new units

and thereafter on the basis of the individual quota remitted

by each unit till the end of the financial year or years

concerned.

(v) In case any Branch/Divisional Secretary/

representative refuses to countersign the membership

authorization form submitted under check off system of

any official, that official concerned may appeal to the Circle

Union and may also prefer an appeal against the decision

of Circle Union to CHQ. The decision of the Circle Union

will be final if not reversed by the CHQ.

Article 12 : New addition after (i) of the Article.

u The Branch, Divisional, Circle conference shall

be held once in two years but in any case shall not exceed

beyond three months on the completion of 24 months

period. The Circle Union shall constitute an ad-hoc

committee immediately on failure of any branch/divisional

conference within the above time frame as the whole

team of office bearers of such defaulting branch/divisional

unions cease to hold their offices on completion of the 27

months time. Similarly, the CHQ shall constitute an ad-

hoc committee to hold the Circle Conference in such

Circle Unions that fail to hold it in time.

u Add (ii) (d) after Federal Council 'However, the

General Secretary can substitute in place of those Federal

councilors absent in Federal Council due to death or


resignation or absence in accordance with the provisions

of NFPE constitution.

Article 16 : Voting , Save as provided from elsewhere in

the constitution resolutions shall be carried by a simple

majority vote by show of hands. However, a secret ballot

shall be granted if demanded even by a single member

present in respect of election of office bearers only. Voting

shall be taken for each post or posts and shall be confined

to the respective individual candidates contesting. No

panel voting shall be allowed.

u Now may be entitled as 'Election and Voting'

Following may be addition before the existing provision :-

w The election of office bearers shall be conducted

in the branches, Divisional, Circle and All India

Conference by the President of the respective level and

he shall be the election officer to conduct the election. He

may take the assistance of Working Presidents and Vice

Presidents for the election. In the absence of President,

the working president or any one of the vice presidents

will conduct the election.

w The election officer shall invite nominations to

each post from the members or delegates, as the case

may be, by proposing an seconding the name for each

post.

w The result of the election shall be announced by

the President. In case, the President himself is a

candidate for the post of President in a contest, then the

working president or vice President as the case may be

will act as the election officer for the election of the

President post only.

Article 22 : Add before existing (g)

u (g) To issue rules and bye laws for the management

affairs of the union and renumber as 'h' to 'k'

Article 26, 33, and 53 : Existing nomenclature of

"Treasurer" and "Assistant Treasurer"

u To be nomenclatured as 'Financial Secretary' and

'Assistant Financial Secretary' respectively.

Article 30 (iii) : Add the following after the last sentence in

(a)

u and in accordance with the Article II (a) (i)

Article 31 (iii) : Add the following after the last sentence (iii)

u and in accordance with the Article II (a) (i)

Article 37 (iv) : No Divisional or Branch Union except

PSD, CSD, RLO and P&T Dispensary or with less

membership with less than 25 members shall have

separate entity and shall have to merge with the nearest

Divisional/Branch Union.

u Modification :- With less than 25 members may

be read as 30 members.

Article 38 : The subscription amount shall be Rs. 10/-

u The subscription amount as follows (a) Monthly

subscription of member shall be Rs. 30/-

Article 39 (b) : payable to :-

Branch Union 5.30

Circle Union 2.00

All India Union 2.00

NFPE 0.70

u Payable to Branch Union 14.50Circle Union 8.00All India Union 6.00NFPE 1.50TOTAL 30.00

Article 39 (c) New addition in 39 (c)

u To be added in the last of the Article :- The CHQ

has the authority to seek from the DDOs concerned in

directly remit the subscription collected by them to CHQ

or to the Circle Union as the case may be. The allocation

of subscription as per sub clause (b) above shall there

upon be done by the Circle/CHQ concerned until the rights

of the branch/divisional union is restored back.

Proposed new Article 41 (iv) which is about

manual collection of subscriptions by authorized member

is not in conformity with the CCS (RSA), Rules, 1993 and

therefore, cannot be acceded to.

A copy of revised constitution of the Association

may be submitted to the Department for office record.

CHQ SEEKS MODIFICATION IN THEDIRECTORATE LETTER NO. 15-1/2004-SR

DATED 16.03.09 WITH REGARD TOCONSTITUTION AMENDMENTSAmendments to the Constitution for All

India Postal Employees Union Group 'C' -request of approval - reg.Ref: - Yr. letter No. 15-1/2004-SR dt.16.03.2009

Apropos reference, the following three errorshave been inadvertently appeared in the text of theletter.i. In the preamble, the name of the union hasbeen mentioned as All India Postal AccountsEmployees Union, instead of All India PostalEmployees Union Group 'C'.ii. In page No. 2. Article 7 (b) it was mentionedthat the whole article was mentioned as deletedinstead of deleting the last sentence under (i)………."except as provided in article 6 (b) " (These linesonly).iii. In Page No. 5, under Article 39 (b) in thelast column, after branch union, it should be Circleunion - 08-00. It was inadvertently mentioned as AllIndia Union.It is requested to cause appropriate corrections inthis regard.Soliciting response, (CHQ Letter No.P/1-3/Constitution Dated -11.04.2009 addressed to Secretary Dept. of Posts)

OBITUARYCom. T. P. Kothandaraman, Ex-General

Secretary, NUPE Group 'C' CHQ has passed awayon 03.04.09 at Bangalore. He was the successor ofCom. K. Ramamoorthy. He was 76 years old. TheCHQ records its homage to the departed leader andcondolence to the bereaved family members.


DG(P) No. 37-15/2008-SPB.I Dated : 31-03-2009

Sub. :Optimization of direct recruitment to civilian posts.I am directed to refer to this Department's letter

of even number dated 31.10.2008. and respective Circle's

communications on the above subject and to say that on

the basis of the decision arrived at by the committee of

Secretaries it has been decided by the competent

authority in the Department of Posts to fill up a total of

2294 vacancies in various Groups of posts in this

Department by direct recruitment for the year 2008, under

Annual Direct Recruitment Plan in accordance with the

instructions contained in Department of personnel &

Training OM No.2/8/2001-PIC dated 16-05-2001

2. Keeping in view the requirements of the Circles,

computerization/modernization already done/being done,

quantum of work load, existing manpower, etc. in the

various Circles and above all to ensure smooth Postal

operations, the competent authority has allocated the

number of vacancies to the various Circles to be filled up

by direct recruitment in various cadres as per the enclosed

statement. You are requested to reallocate the vacancies

allotted to the Circle to the various recruiting Divisions/

Units in the Circle. The vacancies so cleared for filling up

in the Civil Wing have been communicated to Chief

Engineer (Civil) separately, who in turn will allocate the

vacancies to the various Divisions/Circles.

3. Under no circumstances the Circles shall fill up

ADR PLAN 2008 CLEARED BY THE DEPARTMENTthe remaining direct recruitment vacancies pertaining to the

year 2008 falling under the purview of Optimization Scheme.

Further instructions in this regarded may be awaited.

4. Since the allocation of vacancies to the various

Circles has been done keeping in view the overall

requirements of the Circles, it is requested that Head of

the Circle should personally ensure that no deviation is

made in the matter and only such posts are filled up by

direct recruitment which have been allocated to the

Circles. While filling up the vacancies the instructions

contained in the Department of Personnel & Training's

OM No.2/8/2001-PIC dated 16-05-2001, DOP&T OM No.

14014/3/2005-Est (D) dated 14th June, 2006 circulated

vide Department of Posts letter No. 24-162/2006-SPB.I

dated 4.8.2006 and other instructions issued by the said

Department, Ministry of Finance, etc. from time to time

relating to recruitment should be strictly followed.

5. The Circles are required to initiate recruitment

process immediately to fill up the direct recruitment

vacancies allocated to them. For the said purpose the

Heads of the Circle should draw up an action plan under

intimation to the Department and closely monitor the same

so that the posts are filled up at the earliest. The

Department may be kept informed about the progress so

made by the Circles from time to time.

6. The receipt of this communication may please

be acknowledged.DEPARTMENT OF POSTS

ANNUAL DIRECT RECRUITMENT PLAN FOR THE YEAR 2008

STATEMENT OF VACANCIES APPROVED FOR BEING FILLED UP FOR THE YEAR 2008Sl. No

Name of Circle.

IPO PA (Postal)

SA (RMS)

PA (SBCO)

Postman PA (CO)

Jr. Accountant (DAP)

Tatal

1. 2 3 4 5 6 7 8 9 10

1. Andhra Pradesh

08 76 14 04 47 05 00 154

2. Assam 05 65 13 00 00 02 00 85

3. Bihar 14 48 11 02 34 00 00 109 4. Chhatisgarh 03 02 03 00 08 01 00 17

5. Delhi 00 26 10 02 25 02 00 65

6. Gujarat 03 65 11 03 00 08 00 90

7. Haryana 10 30 04 01 13 01 01 60

8. Himachal Pradesh

03 09 01 01 08 01 00 23

9. J & K 01 09 01 07 03 00 01 22

10. Jharkhand 02 23 03 00 16 00 00 44

11. Karnataka 01 130 09 00 00 01 01 142

12. Kerala 01 90 13 03 47 02 00 156 13. Madhya

Pradesh 06 93 15 00 39 00 00 153

14. Maharashtra 03 170 18 00 108 00 01 300

15. North-East 00 16 00 00 18 00 00 34

16. Orissa 01 28 04 03 18 01 00 55 17. Punjab 00 44 04 00 20 00 01 69

18. Rajasthan 07 50 06 01 27 01 03 95

19. Tamil Nadu 13 122 12 05 81 00 01 234

20. Uttar Pradesh

03 83 10 00 65 02 02 165

21. Uttranchal 04 21 00 00 07 00 00 32

22. West Bengal 08 70 09 07 54 03 00 151

Total 96 1270 171 39 638 30 11 2255

NB : Nodel ministries have been approached for revised of Posts earmarked for 2006, 2007 etc.


ADR PLAN & SCREENING COMMITTEE - COME TO AN END

OPTIMISATION OF DIRECT RECRUITMENT TO CIVILLIANPOSTS-REGARDINGRef.: (i) OM No. 2/8/2001-PIC dated 16.05.2001

(i) OM No. 2/8/2001-PIC dated 30.08.2006

The undersigned is directed to refer to the above-

cited subject and to say that vide this departments O.M. No.2/8/

2001-PIC dated 16th May 2001, the scheme of Optimization of

Direct Recruitment to Civilian Posts was introduced for five years

with the objective of rationalization of the manpower in Various

Ministries/Departments of the Government of India. As per the

Optimization scheme, all Ministries/Departments were mandated

to prepare the Annual Direct Recruitment Plan for each year in

order to prioritize the fresh intake of manpower. After the expiry

of the initial five years period, the Optimization Scheme was

reviewed in the year 2006 in consultation with Department of

Expenditure, Ministry of Finance and it was decided to extend

the scheme for a further period of three years ie., up to 31 March

2009 subject to a review after the receipt of the recommendations

of the Sixth Central Pay Commission.

In this regard, the Sixth Central Pay Commission has

recommended, "multiskilling of the Government employees which

would increase their operational efficiency while simultaneously

optimizing the staff strength. It is however, noted that while

rightsizing in Government is necessary given the changes in the

work process due to technology and consequent reduction of

layers, a blanket ban on filling up of vacant posts across the

board can impact effective functioning. More flexibility is required

in this policy for effective service delivery and care has to be

taken that administrative delivery structures do not become hollow

or thin in critical areas………….", (Para 6.3.10)

Keeping in view the above recommendation of the

Sixth Central Pay Commission, the optimization policy has again

been reviewed in consultation with the Department of

Expenditure, Ministry of Finance and it has been decided to not

to extend the validity of the Optimization Scheme beyond

31.03.2009

(Ministry of Personnel, Public Grievances and Pensions, New

Delhi, O.M. No. F.No. 2/8/2001-PIC Dated 9th April, 2009)

CONFEDERATION OF CENTRAL GOAVERNMENT EMPLOYEESCHQ : Manishinath Bhawan, A2/95, Rajouri Garden, New Delhi-110027

Web : confederationhq.blogspot.com, E-mail : [email protected]

D.11/30/2009 Dated : 2nd April, 2009

Dear Comrade,

We send herewith the resolution adopted at the

National Executive of the Confederation, which met today

at New Delhi. Kindly publish the same in your journal

and circulated it amongst the employees. We should

organize meetings in front of all offices and convey to the

members that the ACP orders are not likely to be issued

before the election and the Government has not acceded

to the demand of the Staff Side to continue the existing

practice of effecting ACP on the basis of department

specific hierarchical set up. The grant of second

installment of arrears of 6th CPC dues is also likely to be

delayed and may not be released before August, 2009.

The meeting was apprised of the items finalized and

forwarded to the National Anomaly Committee. Those

who require a copy of thereof, please send us requisition

e mail at : [email protected]

The next meeting of the National Executive will

be held in June, 2009. All affiliates are requested to clear

the outstanding subscription dues and the special

contribution of Rs. 20 per member by 30th May, 2009.

The National Conference (the triennial conference) is due

in September, 2009. Since the accounts are to be finalized

and audited latest by 10th August, 2009, the due date

indicated for remittance of dues may please be adhered

to.

With greetings,

Yours fraternally,

Sd/-

K.K.N. Kutty

Secretary General

RESOLUTION ADOPTED AT THE NATIONALEXECUTIVE MEETING OF THE CONFEDERATION

This meeting of the National executive of theConfederation of Central Government employees andworkers held at New Delhi on 2nd April, 2009 drewsatisfaction from the response of the CentralGovernment employees to the appeal made by it on24th March, 2004 to mount vigorous campaignamongst the mass of the employees to take a decisivestand against the then entire working class in thecountry a combination of those political parties whoare opposed to fundamentalist and communal forcescould be brought to power after the general electionsin 2004 in the country. Such a combination of thepolitical parties thus took over the reins of the countrywith the support extended by the left parties fromoutside on the clear understanding that the cardinalprinciple of governance would be what was agreed uponby all concerned as the national Common Minimumprogramme.

The present Govt. at the beginning kindledthe hope and aspiration of the common multitude ofthe country especially the working class. However oncein power the Prime Minister and the Finance Ministerunmindful of the strident opposition of the organizedmovement of the liberal economic policies. Thesponsoring committee of Trade Union organizationshad to perforce tread the path of struggle and organizestrike actions in 2006, 2007 and 2008 to compel theGovernment to reverse its economic policies ofliberalization and globalization. The ban on recruitmentwhich was imposed by the NDA Govt. in 2001 throughan executive fiat was not only not withdrawn but


continued; many Government departments were woundup; public enterprises initiated policy shifts makinghigher and professional education beyond the reachof the common man; service tax net was widened tocover many areas of concern to common man; variousconcessions and exemptions from taxation wereprovided to the rich and corporate bodies; subsidieswere withdrawn driving peasants to penury; the onlytax deduction available for the salaried employees i.ethe standard deduction under section 16 of the I.T.Act was withdrawn; capital gains tax on stocktransactions was abolished to give impetus tospeculative business at terrible cost to exchequer;allowed future trading on consumable food articleswhich became the edible oil vegetable, sugar etc.;allowed the monopoly houses to enter the retail traderendering thousands jobless; indulged in massivedownsizing and outsourcing of the Governmentalfunctions; raised the administrative price of petroleumproducts; proposed full capital convertibility of rupee;created innumerable special economic zones grantingpower to hire and fire to the entrepreneurs; persistedwith the financial sector reforms unmindful of the globaleconomic recession; introduced bill to withdraw thelabour welfare enactments; did everything to integratedIndian economy to the vagaries and dangers ofglobalization; weakened and almost wound up thepublic distribution system; all this done in contraventionof the agreed National Common Minimum programme.

At the instance of the proponents of the freemarket economy and with a view to boost the stockmarket operations the Government decided to privatizethe pension funds and do away with the age oldstatutory defined benefit pension scheme of theGovernment employees by introduction of the PFRDAbill in the Parliament. Almost all the State Governmentsbarring Bengal, Tripura and Kerala followed this dictumand introduced the new contributory pension scheme.Despite the stiff opposition of the Central and StateGovernment employees manifested unambiguously bea magnificent strike action on 30th October, 2007jointly organized by the Confederation and the All IndiaState Government employees Federation, theGovernment persisted with the PFRDA bill whichhowever could not obtain the Parliamentary sanctiondue to the principled and consistent opposition of theLeft parties. Still the government put into operationthe new contributory pension scheme in fact illegallyand unethically through executive instructions. At thefag end of its tenure it decided to divert the pensionfunds to stock market to boost up the falling sensex.

No different was its attitude toward theemployees in the matter of implementation of the 6thCPC report. The report itself was to perpetuate thewage differential between the top echelons of thebureaucracy and the employees. The Government's

decision was to accentuate this ill advisedrecommendation further as it chose to accept thesuggestion of the Committee of Secretaries to furtherincrease the Grade pay of all Group A officers andreject the demand of the employees for a fitmentformula to provide a minimum benefit of 40% rise inemoluments to all employees. It refused to grant theminimum wage as per the 15th ILC norms and refusedto negotiate the recommendations of the 6th CPC withthe employees' representatives. It also decided to doaway with 9 lakhs Group D posts and outsource allGroup D functions to private contractors. On thequestion of wage revision of 3.5 lakhs Grameen DakSewaks, the Government took initially an extremelynugatory attitude by not setting up a judicial committeefor their wage revision and later by not revising theirwages. Same was the attitude of this Governmenttowards the temporary and casual workers. While theregular employees were given the benefit of wagerevision, the casual and daily rated workers weredenied. Even after issuing orders for the grant of Childcare leave for women employees as per therecommendation of the 6th CPC, the Govt. later issueda clarificatory order virtually denying this benefit. Inthe case of pre-1996 pensioners the benefit of fixationon notional pay basis was denied. Even in the face ofthe impact of the world economic recession, it refusedto lift the ban on recruitment, fill up the large numberof existing vacancies or take steps to generateemployment as demanded unanimously by the entiretrade union movement in the country in the recentlyconcluded Indian Labour Conference.During the five year tenure, it discarded India'sindependent foreign policy and moved away from thetime tested non-aligned movement. It compromisedthe country's independent nuclear technologydevelopment programme by entering into a controversialagreement which became the subject matter of severecriticism from various quarters. While this had beenthe track record of the present Government, the majorconstituent of the opposition had been indulgingthroughout this period to forment social disharmony,to spread hatred and to fracture the secular socialfabric providing impetus to the growth of terrorism.In this background the National Executive appeals allaffiliates and COCs to campaign amongst the massof the employees and the people of the country tovote for those candidates who support the cause ofthe working class in general and Governmentemployees and mass meeting in front of all offices toorganize the employees for this purpose.

Sd/-S.K. VyasPresident.

Confederation of Central Govt. Employees and workers.


Letter No.: P/2-10/Ranchi Dated - 04.03.2009 addressed

to the Secretary, Department of Posts, Dak Bhawan, New

Delhi - 110001

lllll Irregularities in the grant of LSG Promotionsin Accounts Cadre - case of Jharkhand Circle-reg.

Apropos reference, it is constrained to note that

neither this union letter is acknowledged nor replied so

far. The glaring mistake held in the grant of APM Accounts

promotion by brushing aside the seniority of Sri. S. P.

Singh, who entered in the grade on 1.8.73 has not been

set aside. The deprival of his due promotion caused an

irreparable loss in his service at the fag end of his service.

This issue has not been sorted out by the Circle

administration, so far.

It is requested to intervene immediately and set

aside the irregularities by rendering justice to the

aggrieved officials.

Letter No.: P/2-5/Foreign Post Dated - 04.03.2009

addressed to Ms. Radhika Doraiswamy, Secretary,

Department of Posts, Dak Bhawan, New Delhi - 110001

lllll Processing of International LC/AO Mails -delegation of work from Foreign Post Delhi - reg.

Ref: - This Union letter No. P/2-19/Chennai Fgn.Post dt. 03.03.09

Anent reference, it is brought to our notice that in

Delhi Foreign Post, the administration has forcibly

relieved 6 PAs and 6 Mail peons to RMS without keeping

any norms or seniority and just by pick & choice due to

transfer of this work arbitrarily to RMS.

This has caused a serious resentment among

the officials and the irregular transfer of work to RMS may

please be stopped forthwith.

It is requested to cause immediate action to

review the entire things on the basis of Foreign Post

manuals, UPU conventions and rulings on the subject.

Letter No.: P/2-19/Pudukottai Dated - 04.03.2009



lllll Harassment on Women employees - Case ofSmt. S. Kalaimani, SPM Kolathur in Pudukottai Divisionin Tamilnadu Circle by the SPOs, Pudukottai- reg.Ref: - (i) This Union letter of even no. dt. 01.04.2008

(ii)Yr. letter No. 16-27/2007-SR. dt. 15.04.2008

Apropos reference, it is brought to our notice

that eventhough the Circle office has initiated action,

justice has not been rendered to the said women

employee so far and the SPOs who is indulging such

abuses is continuing his activities as before.

Now it is brought to our notice that said SPOs

Sri Paramasivam in order to wreck vengence against the

lady official has filed a police case against her under

PCR Act.

It is most pertinent to mention that his misdeeds

and other illicit activities are being exposed in the press

LETTERS TO DEPARTMENTand one of the same is enclosed for your reference (in

Tamil) The official has been already under orders of

transfer from pudukottai division. However his relief has

been delayed or deferred due to the reasons known the

regional administration. If he continues in the division

further, it will cause irrepairable damages to the lady

officials who openly preferred complaints against him by

way of his intimidating activities as if he resorted to Smt.

Kalaimani.

The division is in alarming condition and it is

requested that your immediate intervention alone will

mitigate the sufferings of the women employees of

Pudukottai division.

Letter No. P/4-1/Staff Dated - 13.03.2009 addressed to

the Secretary, Department of Posts, Dak Bhawan, New

Delhi - 110001

lllll Anomaly in fixation of Pay - case of TechnicalPostal Assistants - reg.

Since the Fifth Pay Commission & the Sixth Pay

Commission did not consider the issue of the Technical

Postal Assistants, the Pay of the said officials had been

fixed in the Rs. 3050/- pre revised pay scale for Grade II

and Rs.4000/- for the Grade I. Thus a grave injustice has

been met and these Technical Postal Assistants are

getting lesser scale of pay than the Postmen & Group D.

The Qualification for the recruitment of TPA (PMA)

is as follows.

TPA Grade I: - Diploma in instrument

Technology/Mechanical/Electrical Engineering/

Electronics from Technical institutes recognized by

Central/State Government.

TPA Grade II: - ITI certificate in Instrument

Technology / Mechanical / Electrical Engineering/

Electronics from Technical Institutes recognized by

Central/State Government.

Thus the officials have been recruited with higher

Technical Qualifications and they are now being attended

the works of computer printer repairs, maintenance and

other related software works and for this purpose, their

designation had been charged from PMA to Technical

Postal Assistant vide Dept's letter No. 38-3/96-PE (PT) dt.

06.01.1999.

In other departments like Ministry of Earth,

Department of Revenue & Dev, these Technical Assistants

are granted with the Grade Pay of Rs.4200/-. In respect of

Ministry of Information & Technology, Shipping, Road

Transport etc, they are granted with the grade pay of

Rs.4600/-.

It is requested to consider the same and take

appropriate action to render justice to these cadre

available in the Department.

Letter No.: P/2-13/Maharashtra Dated - 13.03.2009




lllll Diverting Postal business to UTI - marketed byBD section of Maharastra Circle

It is rather shocking to note that the BD Section

of Maharastra Circle has directed the Marketing Executives

and all the SPMs to distribute pamphlets of UTI to the

customers visiting post offices for procuring more

business for UTA which exhibits that making investment

in UTI is more beneficial than the investments in National

Savings certificates. The copy of the same is enclosed

herewith for your kind reference.

Diverting the Postal business to UTI under

Business Post and also pressurising the Postal Staff to

canvass for UTI by distributing such phamplets which is

detrimental to the Postal service is highly deplorable. We

are confident that no such direction would have been

given from the Directorate level. However the officials who

are responsible for such declining of Postal business

due to these kinds of business adventerism should be

brought to book in order to save the department.

May I seek your response madam for immediate

action to arrest this menace.

A line in reply about the action taken is highly

appreciated.

Letter No.: P/4-4/Medical Dated - 13.03.2009 addressed

to Ms. Radhika Doraiswamy, Secretary, Department of

Posts, Dak Bhawan, New Delhi - 110008

lllll Resolution on treatment in Authorised medicalhospitals in non CGHS areas.Ref: - This Union letter of even no. dt. 19.12.08.

A kind attention is invited to the resolutions adopted in the

last conference in which we requested to take up the

issue to amend the CS (MA) Rules 1944 to enable the

employees to take treatment in Authorised Private

hospitals as other employees in CGHS area.

It is brought to our notice that after the

implementations of Fifth CPC recommendations, the

Department of pension & Pension welfare has issued

orders vide its letter No. 45/74/97-99 PW (C) dt. 15.04.97

extending the CS (MA) Rules 1944 to the Central

Government Pensioners residing in areas not covered

by CGHS which is also speak about serving employees

and the Ministry of Health & Family Welfare principally

agreed to the said proposals.

Subsequently, the Ministry of Health & Family

Welfare in its OM No. S-14025/4/96-MS dt. 05.06.1998

ordered that the benefits of medical coverage under

CGHS or under CS (MA) Rules 1944 should be extended

to pensioners also and they should be provided the

benefits of to avail of hospitalization facilities as provided

by CS (MA) Rules 1944. The copy of the said OM is

enclosed herewith for ready reference.

However, the said instructions have not been

implemented yet in our department. Since the benefits

have been extended to pensioners, the same is

applicable to the serving employees also mutadis

mundadis.

It is requested to cause immediate orders on

the same extending the facilities to serving and retired

employees of the Department of Posts without any further

delay.

Letter No.: P/2-13/Nagpur Mofussil Dated - 13.03.2009



lllll Appointment of retired officer as programmeofficer under project Arrow and misuse of Powers ofDivisional Head - case of Nagpur region, MaharashtraCircle.

It is brought to out notice that some retired Group

'B' officers are appointed as programme officers under

project Arrow in Nagpur region and they are exercising

the powers of the Divisional Superintendents which is

causing a serious concern. The retired officers can hold

only as short duty Assistants and they have no hold to

take control of the divisional administration and send

letters, approval, financial sanction in the place of the Sr.

Superintendent of Pos.

One Sri. R. M. S. Shaikh, Ex Group B officer

working as short duty by the PMG , Nagpur region is

misusing his powers and issuing circulars duly misusing

the designation stamp of the Sr. Supdt. of Pos, Nagpur

Mofussil Division. He is signing all the circulars as SSPOs.

It is rather shocking to know that he is drawing

TA/DA while on tour and functioning as if a reemployed

personnel. How can the retired person be competent to

sanction the bills concerning the said project. This causes

a serious concern. Some of the letters signed by him as

SSPOs, Nagpur Mofussil division is enclosed for your

kind reference.

It is requested to intervene immediately and

arrest such unwarranted utilization of Group B officers

after retirement and their absolute misuse of powers.


solicited.

Letter No.: P/2-1/Medak Dated - 13.03.2009 addressed

to Sri Khanna, DDG (Estates), Department of Posts, Dak

Bhawan, New Delhi - 110001

lllll Immediate repairs & Maintenance work toStaff quarters, Medak, in A. P. Circle - reg.

It is brought to our notice that the Postal staff

quarters require immediate repairs & replacement of

doors, drainage pipes, water supply pipes and lighting

arrangements in the compound. Similarly, there was no

white washing or colour washing carried out since its

construction.

Despite all these facts were brought to the notice

of the Chief PMG and also to the PMG by the Unions, no

tangible action has so far been taken in this regard. The

five photographs attached alongwith this letter will exhibit

the chaotic conditions of the staff quarters.

It is requested to cause suitable instructions to

the Circle Head to carry out the repairs & maintenance

work on war footing.



solicited.

Letter No.: P/4-9/SB Operations Dated - 14.03.2009

addressed to the Secretary, Department of Posts, Dak


lllll Transfer of SB/RD accounts - Request to fixcharges towards service fees.

At present, the transfer of SB, RD, MIS, PPF

accounts etc are being effected to any where in the nation

without any cost eventhough, it involves laborious works

at various stages.

It is suggested to consider that atleast Rs.20/-

may be charged towards 'Service Charges' for effecting

any transfer of accounts which will earn revenue besides

avoiding frequent unwarranted transfer of accounts by

some individuals within the stations etc.

Letter No.: P/2-4/Chhattisgarh Dated - 14.03.2009



lllll Unhelpful attitude of Circle administration inresolving the staff problems - case of ChhattisgarhCircle

A kind attention is invited to various references

we made on the subject and the Chief PMG is reluctant in

solving the staff problems but indulging in victimizing the

Union office bearers of the entire circle.

There is a total resentment and tense

atmosphere prevailing and he is furnishing false and

fabricated reports on each correspondences we are

making to the Directorate with his belated reply over six to

ten months.

The Circle Unions have now decided to launch

series of programmes demanding immediate settlement

of the problems. The copy of the Circle Union letter

addressed to Chief PMG, Chhattisgarh which is

exhaustive and more explanatory is enclosed herewith

for your kind intervention and immediate settlement.

It is pertinent to mention that the staff in the entire

Circle are not working in a peaceful atmosphere and the

Union office bearers are being chased, harassed and

punished even on flimsy reasons.

It is requested to intervene and rein in the Circle

Administration duly settling the problems and protect the

office bearers from the harassment and victimization.

Letter No.: P/4-4/Advances Dated - 16.03.2009 addressed

to Sri. A. K. Sharma, DDG (Estt), Department of Posts,

Dak Bhawan, New Delhi - 110008

lllll Revised eligibility pay limit for grant ofcomputer Advances - reg.

Consequent upon the revision of pay scales after

the implementation of Sixth Pay Commission, the revised

eligibility Pay limit for grant of Computer Advance has not

been prescribed and circulated.

Resultantly, the officials who are drawing the

Grade Pay of Rs.2800/- could not apply and avail the

benefit.

It is therefore requested to cause appropriate

clarification at the earliest to all levels.

Letter No.: P/4-5/Operations Dated - 16.03.2009



lllll Booking of Speed Post articles up to 35 k.g -regarding

At present, any Speed Post articles bearing

weight up to 35 k.g should be booked and transmitted by

the P.O as per the prescribed maximum weight limit.

However, it is humanly impossible to carry

weight of 35k.g while booking and also on carrying and

transmission. This is inhuman and against to the norms

prescribed in the Postal manuals & guides on prescribed

weight limits.

It is requested to reconsider the same and revise

the maximum weight limit as 20k.g from the present limit

of 35kgs at the earliest.




lllll Treating the condolence Printed cards asprinted cards - reg.

In general, the condolence messages intimating

the death/cremation and further ceremonys after the

death which are being printed in post cards and

dispatched through posts are now being treated as printed

post cards. The general public are several times recorded

their concern with Postmasters while they are being taxed

as insufficient postage to the extent of Rs.11/- per card.

The postmasters are facing problems in replying on this

humanitarian issue.

It is requested to consider to treat the condolence

printed post cards as ordinary post cards which will

receive more response from the public for the decision if

taken in the interest of customer public on social grounds.

Letter No.: P/2-19/Nagapattinam Dated - 16.03.2009

addressed to Sri. V. C. Kajla, Director (SPN), Department

of Posts, Dak Bhawan, New Delhi - 110001

lllll Anomaly in the postings & Transfers of APMAccounts cadre - case of Tamilnadu Circle - reg.

The Chief PMG, Tamilnadu Circle has recently

accorded orders promoting the Accounts line officials

without seeking the willingness of the officials who were

earlier promoted to LSG and working as APM Accounts

since they have opted for accounts line at the time of their

TBOP promotions.

This has caused several dislocations to the

senior officials who are working as APM Accounts. The

representation of Sri. S. Govindarasu, APM Accounts,

Tiruvarur who has been disturbed from Accounts line to

General line which is self explanatory and exhaustive is

enclosed herewith for an example of this case. The

abovesaid official is working in Accounts line over twenty

years and he has now been posted in General line which

causes a concern.

It is therefore requested to kindly intervene and

do justice to the affected officials who are still willing to

continue in Accounts line only.


Letter No.: P/2-19/Ambattur Dated - 17.03.2009



lllll Non carrying out of white washing/colourwashing for rented buildings - case of Tamilnadu Circle

According to Directorate letter No. 31-27/89-Bldg

dt. 29.05.1992, while assessing the reasonable rent for

private building, maintenance charges are taken as 12%

of the core rent (calcualtion standard note 6) and in case

if it is included as part of rent, annual maintenance and

repairs are to be carried out by the owner.

However, despite the fact that 12% rent has been

taken for maintenance during calculation, the colour

washing & white washing have not been carried out

aImost all the rented buildings. They are in ugly look due

to non carrying out of maintenance works in Tamilnadu

Circle. Not even a single instance has been heard that

department is carrying out the maintenance work in the

rented building eventhough they are endangering to the

lives of the officials due to defective electricity wires etc.

Villivakkam LSG PO in Chennai City is the glaring example

which has not seen white washing over twenty years and

any other maintenance.

It is therefore requested to cause suitable

instructions to Circle Head to carryout atleast white

washing to the rented buildings to have a feel good factor

to work in the premises.


solicited.

Letter No.: P/2-19/Chengalpattu Dated - 17.03.2009

addressed to Sri. V. C. Kajla, Director (SPN), Department

of Posts, Dak Bhawan, New Delhi - 110001

lllll Denial of HSG I Pay for pension - Case of Sril G.Ambi Retd., Postmaster, Chengalpattu HO in TamilnaduCircle

The copy of the representation submitted by the

above said official seeking justice by granting pensionary

benefits in HSG I post which is self explanatory and

exhaustive is enclosed herewith for your kind

consideration.

The said official was promoted to HSG I on adhoc

basis as per the relaxation of recruitment rules pertaining

to number of years of eligible service and there are many

such cases prevailing in the nation.

After his retirement, the fixation in HSG I pay scale

granted on his promotion has not been taken for

pensionary benefits which causes a concern.

It is therefore requested to cause suitable

instructions to grant pensionary benefits based on the

fixation in HSG I post.




lllll Increasing the capacity of RAM in theComputers provided in the Post offices.

It is brought to our notice that most of the

computers installed in Mumbai GPO & other Post office

in the Mumbai city are having the capacity of just 54/108

M.B RAM which could not cope up with the present

requirements. The present norms prescribed for the

computer is at least 512MB RAM. The computers now

supplied are having 1 G.B RAM which could cater the

need to dispose things easier on quick functioning.

The officials deployed at the computers where

only 54 MB RAMs are available are facing lot of problems

due to slow processing of the computers. This problem

may be prevailing in other circles also.

It is therefore requested to upgrade the capacity

of the RAM to the extent of atleast 512 MB or replace the

same with new computers at the earliest.


solicited.

Letter No.: P/4-5/Project Arrow Dated - 16.03.2009



lllll Project Arrow counters - Request to provideglass panel to the counters.

The counters provided under the Project Arrow

scheme in the Post offices do not have the glass panels

and there is every risk to the cash secured at the counters.

In respect of Banks, the disbursement/receipt

of cash is centralized and the cashiers are protected with

wire mesh and also with glass panel. But in our post

offices, all the PA's deployed in the counters are doing

cash transactions to the tune of lakhs of rupees and there

is serious risk across the counter in the absence of non

providing glass panles or any protection.

It is requested to consider the same and provide

glass panels in the counters in order to ensure safety

and security of the cash handled in the counters.

Letter No.: P/2-13/Goa Dated - 20.03.2009 addressed to

the Secretary, Department of Posts, Dak Bhawan, New

Delhi - 110001

lllll Problems of Goa Division, Maharashtra CircleIt has been brought to the notice of this union

that despite the issues pertaining to Goa division were

refered to regional administration, no tangible action has

so far been taken to solve the issues. The following issues

are few examples which exhibits the inordinated delay in

processing the cases.

(i) Foundation of Proposed GPO at EDC Complex

Panaji - project is pending for last 18 years

(ii) Outskirt triangular area of Margao Post office shall

be protected by building compound wall and

replacement of the door on the back side of the

building - Still pending at RO.

(iii) Pernem S.O required to be given status of MDG

P.O - The proposal is pending over years

(iv) Non filling up of residual vacancies. - The Proposal

is still pending at R.O

(v) Deputation of staff from H.O to R.O without following

the guidelines. - The unbearable shortage of staff

in Goa division is causing concern

(vi) Non filling up of 11 LSG Posts in Goa Dn. - Orders


from RO awaited.

The above are only few examples about the

lethargic disposal of issues prevailing in Goa region. The

staff are very much upset over the delay in filling up the

vacant posts and according promotions to the eligible

officials.

It is therefore requested to kindly look into the

matter and cause necessary instructions so as to settle

the problems stated above without any further delay.

Letter No.: P/2-13/Mumbai Foreign Post Dated -

20.03.2009 addressed to Ms. Radhika Doraiswamy,

Secretary, Department of Posts, Dak Bhawan, New Delhi

- 110001

lllll Business Post - Tie up with Dutch Post.It is brought to our notice that the rates fixed by

Deutsche Post worldnet Express for carrying parcels and

documents world wide with the Department of Post on tie

up are comparatatively much higher than the rates fixed

by DHL for the same parcel/documents if the customer

directly approaches them.

Since the rates fixed by the Deutsche post is

exhorbitant and no elite customer will come forward to

book their articles at the costlier rates when the DHL

open the same counter and offer lesser rates with some

incentives.

The Marketing Executives of Mumbai are being

harassed by the Circle administration to achieve the target

of 10 customers before 31.03.09 which is practically

impossible unless the tariff fixed is reduced.

You are therefore requested to kindly intervene

personally and set right the problem by revising the rates

with the German Posts or drop the business project which

is practically not feasible.

May I seek your response Madam,

Letter No.: P/4-5/SB Operations Dated - 20.03.2009



lllll Installation of over. 6-0 & 6-5 of Sanchay Postmodule - anomalities to be rectified.

After the installation of ver 6.0 & 6.5 of the

Sanchay Post module in SB, there are anomalities and

bringing resentment among the depositors.

1. Though the deposits above the prescribed limit

in POSB account does not fetch any interest as per rule

but deposits above the limit were accepted in the mode

of cheque or any other non-cash transfer method. But at

present even the ECS transfers are not allowed if the

limit of deposits has already crossed the prescribed limit

by Re.1/-. It has been seen that this is bringing resentment

of the depositors because neither they can deposit their

maturity cheque in their SB accounts nor can transfer the

amount to the SB account due to this anomaly.

The restriction in this rule may be liberalized by

allowing the depositors to deposit in cheque and non

cash transfer; and amount exceeding the limit without

any interest. If this facility has not provided, then the

depositors who does not have a bank account may not

be able to encash their maturity cheques.

2. Re-issue of maturity value of any scheme or

certificate, in part or full is well provided in the rule but the

software does not provide so. These are inviting public

complaints and also loss of investments.

3. In a RD account if deposits of 60 are completed

by auto transfer from SB account and the holder did not

apply for extension and also did not close the account,

then too the account is extended automatically and

deposits have been transferred from the respective SB

account. In this case the software did not delete

automatically the SI (auto transfer) entries after 60

deposits have been completed. Also with existing defaults

in the RD account deposits from SB account have been

automatically accepted without the RD extension form

being invoked. This is a serious error because the holder

may not come for maturity for 2 years and enjoy PMI but at

the same time may not want to extend the account. In this

case their SB account may become fund-less and their

house building loan payment cheques may get

dishonored without their knowledge.

4. Since the latest version of software has enforced

cheque issue in many cases, so installation of cheque

printing machine is urgently needed. The department

Software may be developed with its link to the Sanchay

Post, which will enable to fill up the cheque requisition

slip electronically, and in-lieu print the amount and name

on the cheque.

It is requested to consider the above and cause

rectification at the earliest.


solicited.

Letter No.: P/2-13/Satara Dated - 24.03.2009 addressed

to the Secretary, Department of Posts, Dak Bhawan, New

Delhi - 110001

lllll Shifting of Mangalwar Peth S.O. SataraDivision, Maharashtra Circle

It has been brought to the notice of this union,

that Mangalwar Peth S.O in Satara Division, (Maharashtra

Circle) is housed in a rented building. Recently

Department has lost a court case filed by the owner of the

building for its vacation.

But sorry to inform you that without searching

any alternative accommodation Circle administration has

issued order to close down the S.O.

It may not be out of place to mention here that

Satara Municipal Corporation Authority has offered

alternative accommodation for Mangalwar Peth S.O.

You are requested to kindly cause necessary

instructions to the Circle administration for shifting of the

office in the same area after discussing with the Municipal

Authority Satara instead of closedown the S.O. and avoid

harassment of the public to cater their needs.

Letter No.: P/4-2/Road Mileage Allowance Dated -

26.03.2009 addressed to Shri A. K. Sharma, DDG (Estt),


Road mileage allowance to the System


AdministratorsA kind attention is invited to the discussions we

had on 23.02.2009 on the subject mentioned above and

it was assured to consider for the grant of road mileage

allowance to the System Administrators for the journey

under taken within the urban agglomeration and the others

under the T.A. rules.

It is requested to persue the same and got

appropriate orders at the earliest.

Letter No.: P/2-21/U. P. Circle Dated - 27.03.2009



Inordinate delay in settlement of personalclaims like T.A, O.T.A Medical etc for want of funds -case of U. P. Circle

The issue of allotment of adequate funds for

payment of pending personal claims like T.A, OTA, Medical

etc have been discussed in the past several times and it

is repeatedly replied that required funds are available to

dispose the claims.

But the fact is otherwise, Complaints are pouring

into this union that a large number of personal claims

are pending unsettled in U.P. circle since long. During

discussion in the periodical meeting (4 monthly) with the

Chief Postmaster General U.P. Circle. It is replied that, if

sufficient allotment of funds are not made, the issue will

remain unsettled.

You are requested to kindly bestow your kind

attention in this pertinent issue of U. P. Circle and arrange

special sanction of funds for payment of all personal

claims at the earliest.

1. Full Pension After 20 Years Of Qualifying ServiceRef: - Your O.M. No.38/37/08-P&PW (A) dated 11.12.2008.

I am to state that the recommendation of VI CPC

that full pension to the persons who retire between

1.1.2006 and 1.9.2008 may be granted only after

completion of 33 years of qualifying service is violative of

the fundamental right under Article 14 of the Constitution

in terms of the decision of the Supreme Court in D.S.

Nakra Vs U O I (AIR 1983 SC 130). Since the date of effect

of all recommendation of VI CPC regarding pay scale is

1.1.2006, it is necessary that the recommendation of VI

CPC for full pension after completion of 20 years

qualifying service should also be implemented with effect

from 1.1.2006. Had the Commission been appointed in

2003 and had it given its recommendation before

1.1.2006, the above recommendation would have been

implemented with effect from 1.1.2006. As such, for delay

in appointment of VI CPC and its report should not debar

employees who had retired during the period 1.1.2006 to

1.9.2008 from the benefit of full pension after completion

of 20 years qualifying service.

It is therefore requested that all those who have

completed 20 years service and have retired during the

period 1.1.2006 to 1.9.2008 may also be granted full

pension at 50% of average emoluments received during

the last 10 months or the last pay drawn whichever is

more beneficial to them.

(Letter No. NC-JCM-2009/Pension dated 1th February,

2009 from Shri Umraomal Purohit, Secretary, Staff

Side, NC (JCM) to the Secretary, Department of P&

PW)

2. Fixation of Pay In the Upgraded Pay ScalesYour kind attention is invited to Note 2A below

Rule 7 of CCS (RP) rules 2008 according to which where

a post has been upgraded as a result of the

recommendation of the Sixth CPC as indicated in Part B

or Part C of the First schedule of these rules, the fixation

JCM STAFF SIDE WRITES TO GOVERNMENT

of pay in the applicable pay band will be done in the

manner prescribed in accordance with clause (A) (i) and

(ii) of Rule 7, ibid by multiplying the existing basic pay as

on 1.1.2006 (obviously in the existing lower Pay Scale) by

a factor of 1.86 and rounding the resultant figure to the

next multiple of ten.

For the purpose of illustration we take the case

of an employee in a post with the existing Pay Scale of

Rs.6500-10500 drawing say Rs.7300 as pay as on

1.1.2006. VI CPC has upgraded this post to the prerevised

Pay Band corresponding to Rs.7500-12000.

Now as per clause (A) (i) of Rule 7 his revised

pay will be fixed at 13580 and as per clause (a) (ii) of Rule

7 the minimum of the revised Pay Band Corresponding

to Rs.7500-12000 in Rs.13950/-

Note: in the above computations Grade Pay has

not been added.

Therefore it follows that the above employee will

be fixed at Rs.13950 + 4800 i.e. Rs.18750/- P.M.

It has been observed that in most of the cases

fixation of pay in the upgraded pay scale as per Clause

(A) (ii) of Rule 7 of the CCS (RP) Rules, 2008 has not

been done and what has been done is to fix the pay band

as per Clause (A) (i) of the said Rule 7 and then adding

the Grade Pay of the upgraded Pay Scale.

I may, therefore, request you to issue necessary

clarification to the effect that in the case of upgraded pay

scales, the fixation of pay with reference to the minimum

of the upgraded Pay Scale should also be done and if it is

higher than what is computed on fixation of existing Pay

under Clause (A) (i) of Rule 7, ibdi, the higher amount

fixed under Clause (A) (ii) Rule 7 should be taken before

adding the grade pay of the upgraded post.

Letter No. NC-JCM-2009/6th CPC dated 11th

February 2009 from Shri Umraomal Purohit,

Secretary, Staff side, NC (JCM) to the Secretary,

Department of P&PW


LETTERS FROM DEPARTMENT TO CHQu Grant of Sundarban Allowance to the entitleemployees of West Bengal Circle-Clarification thereof.I am directed to refer to this office letter of even numberdated 01.01.2008. Required report is still awaited fromyour office. You are, therefore, requested to submit thesame without any further delay.D.G.(P) No.4-1212000-PAP Dated : 12-03-2009addressed to CPMG, Kolkata copy to CHQ) with thefollowing note :

"Clarification on the issue raises in your abovereferred letter has been called for from the Ministry of(The Nodal Ministry). It has been stated by that Ministrythat the Sundarban Alowance has not been extendedbeyond 31.12.2002 vide letter dated 13.12.2007.u Non according recognition to the electedrepresentatives - case of Ludhiana City Division, PunjabCircle.I am directed to refer to your letter No. P/2-17/LudhaianaCity dated 16.12.2008 on the above mentioned subject.2. The matter has been examined in consultationwith the Circle Office. As reported, the Trade Unionfacilities have been granted to Sh. Surinder Singh Kafir,newly elected Divisional Secretary of All India PostalEmployees Union Group 'C', Ludhiana City Division. Sh.Kafir, Divisional Secretary was called for monthly meetingby the Sr. Supdt. Of Post Offices, Ludhiana City Division,Ludhiana.3. As regarding recognition and extending TradeUnion Facilities to Sh. Gurnam Singh, elected Circlesecretary of Punjab Circle, the present term of the unionexpired on 4.9.2008 and the grace period of 3 months isalso over. No notice of fresh election has been issued sofar nor there is any proposal of appointment of AdhocCommittee.(DG(P) No.16/110/2008-SR Dated : 06-03-2009)u Alleged atrocities and in human behaviour ofSSPOs, New Delhi South West Division - Delhi Circle.

I am directed to refer to your letter No. P/2-5/NewDelhi South West dated 09.09.2008 on the abovementioned subject.2. The matter has been examined in consultationwith the Circle Office. As reported, SSPOs, New DelhiSouth West Dn. has been asked to discuss the issuewith the Circle/Divisional Secretaries of the union andsort it out amicably.(DG(P) No. 16/81/2008-SR Dated : 06-03-2009)u Alleged misbehaviour and man handling by Dr.Bijaya Prasanna Panda, Medical Officer, PostalDispensary, Bhubaneswar & Cuttack with Shri S.Sekhar Samant, PA(CO), Circle Secretary AIPAOEU Gr.'C' & 'D', Orissa Circle Branch.I am directed to refer to your letter No. AU/Orissa dated28.04.2008 on the above mentioned subject.2. The matter has been examined in consultationwith the Circle Office. As reported, Sri Samant asked Dr.Panda about the non-supply of the medicine and their

arguments ultimately led to allegation and counterallegation. The APMG(Vig) and the ASP(Inv), Circle Officeconducted a joint enquiry into the case to ascertain theveracity of the case. The enquiry could not establishanything conclusively in the absence of the corroborativeevidences either way.3. Then, Chief PMG had called both Dr. Panda andSri Samant in his chamber on 20.2.2009 and resolvedthe issue amicably. Both expressed their regrets beforeChief PMG and both apologized for the unfortunateincident. In view of the mutual agreement by both partiesto withdraw their complaints, Chief PMG has decided toclose the case after giving oral counseling and advice toboth the parties on that day.(DG(P) No.16/30/2008-SR Dated : 03-2009)u Representation of All India Postal EmployeesUnion Group 'C' against adhoc promotion of Sri KushanVashishat, then, SSPOs, Simla-reg.

This has reference to SR Branch'scommunication of even No. dated 17.12.2007 on theabove mentioned subject. All India Postal EmployeesUnion Group 'C', vide its letter No. P/2-8/HP Circle dated24.2.2009 has again represented in the matter. A copy ofthe letter under reference is enclosed for taking action asdeemed appropriate.(DG(P) No. 16-103/2007-SR Dated : 20-03.2009)u Resolution in treatment in Authorised MedicalHospitals in non CGHS areas

I am directed to refer to your letter No. P/4-4/Medical dated 13.3.2009 on the subject mentioned aboveand to say that the O.M. dated 5-6-1998 was not intendedto be a final order extending the applicability of CS (MA)rules, 1944 to Pensioners. Finally, the clarification ofMinistry of Health and Family Welfare vide O.M. No. S-14025/4/96-MS dated 20.08.2004 is enclosed for yourreference.(No.F.24-12/2009-Medical Dated : 31.03.2009)

Office Memorandumu Clarification of the views of this Departmenton recommendation of the 5th Central Pay Commissionon extension of CS (MA) Rules, 1944 to CentralGovernment pensioners residing in areas not coveredby CGHS.w The CS(MA) Rules, 1944 is not applicable to theCentral Government pensioners. The 5th Central PayCommission had recommended extension of CS (MA)Rules, 1944 to the central government pensionersresiding in the areas not covered by CGHS. On a referencereceived from the Department of Pension and PensionersWelfare on this subject, the response of the Departmentof Health had been conveyed through the O.M. No.S.14025/4/96-MS dated 5.6.1998. The response of thisDepartment was that it did not have any objections to theproposal of extension of CS (MA) Rules, 1944 to centralgovernment pensioners residing in non-CGHS areas asrecommended by the 5th Pay Commission, subject to


the condition that the responsibility of administering theCS (MA) Rules, 1944 for pensioners would be of theDepartments/Ministries concerned.w The said O.M. dated 5.6.1998 was in reply to areference in O.M. No. 45/7497 PP&PW (C) dated15.4.1997 from the Department of Pensions andPensioners' Welfare. After that also communication betweenthese two departments-had continued on this subject. Infact in a subsequent O.M. of the same number dated12.1.1999, the views of all the Ministries/Departments ofthe Government of India had been sought before a finaldecision could be taken. But unfortunately, the O.M. dated5.6.1998 has been misinterpreted by some pensioners asthe final order of the Government of India to extend CS(MA)Rules, 1944 to pensioners. A lot of avoidable litigation hasalready taken place, because some pensioners haveobtained favourable orders from various courts/tribunalson the basis of the said O.M. dated 5.6.1998.w It is therefore considered necessary to clarifyunequivocally that the O.M. dated 5.6.1998 was notintended to be a final order extending the applicability ofCS(MA) Rules, 1944 to pensioners. In fact, it is notpossible for any individual department to take such policydecisions without obtaining views of various departments,and particularly, the Department of Expenditure. Suchbeing the case, in the process of examining therecommendation of the 5th Pay Commission on thisissue, the Department of Expenditure has categoricallysaid that in view of huge financial implications, it is notfeasible to extend CS (MA) Rules, 1944 to pensioners.w Therefore, any interpretation based on the O.M.dated 5.6.98 of this Department that the pensioners comewithin the purview of the CS (MA) Rules, 1944 is whollymisplaced.(Ministry of Health & Welfare O.M.No. S.14025/4/96-MSDated : 20-08-2004)u Construction of new building for UdumalpetHO-reg.I am directed to refer to your letter number No. P/2-19/Udumalpet dated 06.05.2008 on the above subject. TheCircle has reported that the present Udumalpet PObuilding is fit for functioning of the PO. Recentlyrenovations of toilet block and maintenance works havebeen completed and the PO is functioning in a goodcondition now.(DG(P) No. 61-3/08-BP-I Dated : 26.03.2009)u Application of old pension scheme- case ofShri Pradeepta Kishore Nayak, PA Angul HO DhenkanalDivision in Orissa Circle.I am directed to refer to letter no. P/2-16/Dhenkanal dated6.5.2008 and 14.10.2008 addressed to Secretary,Department of Posts on the above mentioned subject.The matter has been examined and it is seen that ShriP.K. Nayak joined as Postal Assistant at Talchar MDG on29.05.2004 after completion of induction training from1.3.2004 to 28.5.2004. As such the date of completion ofinduction training mentioned in para-3 of your letter is notcorrect. The New Pension Scheme come into operationw.e.f. 1.1.2004 and is applicable to all Govt. servants

joining Govt. service on or after 1.1.2004. Since the officialjoined service on 29.5.2004, he is not eligible for oldpension scheme.(DG(P) No. 27-26/2008-Pen Dated 23.03.2009)u Treating the condolence printed card asordinary postcard.

Please refer to your letter number P/4-5/operations dated 16-3-2009 regarding treatment ofcondolence printed post card as ordinary postcard forthe purpose of leving postage tariff

The statutory Indian post Office, rule 1933 donot provide content based criteria to distinguish betweenprinted postcard and ordinary post card. On printed Postcard messages are generated by the process like bradma,photocopy, cyclostyling, rubber-stamping and printing etcwith the aim to generate number of copies. Ordinarypostcard is highly subsidized service and its aims toprovide facility even to the poorest among the poor tomeet his minimum communication requirements. Anyother criteria like contents to distinguish between printedpost card and post card may cause operational difficulty.

The hand written condolence message sent onordinary post card is priced Rs. 0.50(DG(P) No. 16-2/2008 PO Dated : 6.4.2009)u Processing of International LC/AO Mails.

Kindly refer to your letter dated 03.03.2009addressed to Secretary (Posts).

The reorganization of the processing ofInternational LC/AO mails has been done in order tooptimize the same. You will agree that in the currenteconomic scenario it is essential that every organizationoptimize its operations in order to be efficient and effective.It is in the interest of both the staff and the departmentthat India Post performs its job efficiently and providesfull customer satisfaction.

Since the matter has been decided keeping inmind the overall benefits to the department and itsemployees, it is clarified that this matter can not bereexamined for the present.(DG(P) No. 10-1/2009-CF Dated : 8.4.2009)u Alleged alarming service condition &sufferings to the staff working in Dr. Mukerjee NagarPO in New Delhi North Division-reg.

I am directed to refer to your letter No, P/2-5/delhiNorth dated 17.10.2008 on the above mentioned subject.2 The matter has been examined in consultationwith the Circle Office. As reported, Power Supply of allbuildings in the complex was disconnected by NDPL asper directions of Supreme Court of India for a period from16.09.2008 to 12.10.2008. However, the supply ofelectricity was temporarily managed w.e.f. 23rd to 25th ofSeptember, 2008 and on 29.09.2008, 3.10.2008 &10.10.2008 and finally, the electricity supply was restoredon 13.10.2008. Therefore, it is not true that there was noelectricity in the Post Office for over two months. Agenerator has already been installed in the Office. Thewhole matter has been resolved and the office isfunctioning smoothly.(DG(P) No. 16/97/2008-SR Dated : 9.4.2009)


For facilitating transaction of business withpublic, there is a provision of plan support for providingbasic infrastructural equipment to EDBOs. The scopeof the plan activity, the funds that would be madeavailable for its implementation during the year 2008-2009, the element on which this amount is to beutilized in this plan activity and the head of accountare given below.

2. The funds under the above scheme are placedat the disposal of Circles for purchase of table fans forEDBOs (one table fan for each EDBO/EDSO). It mayplease be ensured that Circles should maintain arecord of BOs covered so far, to avoid duplication. Caremay be taken to ensure that these facilities areprovided to needy EDBOs to the extent of fundsearmarked.

3. The number of EDBOs/EDSOs to be providedwith table fans has been shown against each: -

4. The table fans may be procured after following

PLAN FUNDS FOR THE YEAR 2008 - 2009 - PROVISION OF TABLE FANS UNDER THE SCHEME OF"INFRASTRUCTURAL EQUIPMENT TO EDBOS WITH INCOME WITHIN NORMS"

S. No.

Name of Circle No. of EDBOs/EDSOs to be provided table fans during (2008-2009)

Financial outlay (Rs.) (2008-2009) @ Rs.900 per table fan)

1. Andhra Pradesh 11000 9900000

2. Assam 2000 1800000

3. Bihar 6900 6210000

4. Chhattisgarh 2600 2340000

5. Delhi 149 134100

6. Gujarat 6900 6210000

7. Haryana 1910 1719000

8. Himachal Pradesh 15 13500

9. J & K 122 109800

10. Jharkhand 2243 2018700

11. Karnataka 4700 4230000

12. Kerala 1920 1728000

13. Madhya Pradesh 6000 5400000

14. Maharashtra 7000 6300000

15. North East 1148 1033200

16. Orissa 6500 5850000

17. Punjab 2900 2610000

18. Rajasthan 7500 6750000

19. Tamilnadu 7500 6750000

20. Uttar Pradesh 12000 10800000

21. Uttarakhand 15 13500

22. West Bengal 6014 5412600

Sikkim 186 167400

Total 97222 87499800

the due procedure and codal formalities as prescribedafter obtaining expenditure approval of the competentauthority in each case. Director (Budget), Departmentof Posts to whom a copy of this letter has beenendorsed is being requested to allot necessary fundsas aforesaid to the respective Circles. A monthlyprogress report may be sent to this office.

5. This issues with the concurrence of IFW videDiary No. 217 dated 02.2.2009 and may be bookedunder the Head of Account 2552.306.101.01.01 27 forthe NER and 3201.02.101.01.01.27 for rest of thecountry.

(DG (P) No.40-10/2007-plg. 3.2.2009)

Working Women -Some Factsl Today 1.2 billion of the world's 2.9 billion workers

are women (40%)

l While women are massively moving into the

labour market, more and more women are being

pushed into informal/unorganized/contract/

casual/daily labour in indecent work conditions

with very low wages/ earnings. They are integrated

under the worse conditions with low payment and

low working status remaining at the bottom of

the occupational hierarchy and they also tend tohave unsafe working conditions, something that

serves as tool for the attack against, labour rights.

l Poverty is increasingly feminized. Women are

60% of the world's working poor people.

l More women than ever before are unemployed

(81.8 millions). They are mostly stuck in low

productivity jobs such as agriculture, the field of

services and the-informal sector.

l Women are subjected to intense discrimination

and they are paid lower salaries than men even

for the same job. Globally women earn 20-30%

less than men. Maternity protection for vast

numbers of working women is barely guaranteed

and working women who become pregnant are

faced with the threat of losing their jobs,

suspended earnings and increased health risks

due to inadequate working conditions.

l Women are increasingly migrating, both legally

and illegally, seeking for better employment. They

represent almost 50% of all international

immigrants and they are among the most

vulnerable group exposed to exploitation and

abuse.

l Women are being trafficked for prostitution and

leisure including young girls between the ages 7

year to 14 years. This is happening within the

countries and across the border.

BHARTIYA POST

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Another Important Order on FRAC to House Post Staff Quarters

DG(P) No. 10-4/99-Bldg. Dated:-03-03-2009

Constitution of Fair Rent AssessmentCommittee and financial and administrativepowers regarding hiring of accommodation.

The financial powers of Head of Postal/RMS

Division in the Department of Posts regarding Renting

of buildings for office use without FRAC have been

revised as per Directorate Letter No 6-2/2008-

FC(Posts) dated 6-2- 2009

2. Accordingly, instructions issued vide letter

of even number dated 13.8.2004 are amended as

below:

3. The powers in respect of 2nd & 3rd Level FRAC

and remaining instructions contained in the letter of

even number dated 13.8.2004 will remain unchanged.

4. This issues with the concurrence of

Intergrated Finance Wing vide their diary no. 42/FA/

09/CS dated 03.03.2009.

Recommending powers based on class of city FRAC Level

Class of City

Above Rs. (per month) Up to Rs.

Composition of FRAC

A-1 5,000 (for operative offices, training centers, hostal accommodation, RMS Rest Houses, administrative offices & Office-cum-residence)

8,000 1st

Level

A -Do- 7,000

1. Divisional Head 2. Asstt. Engineer(C) 3. A.O. (Class-I

division)/ A.A.O. (Class-II division)

B-1 4,000 (for operative offices, training centers, hostal accommodation, RMS Rest Houses, administrative offices & office-cum-residence)

6,000

B-2 -Do- 5,000

Others 3,000 (for operative offices, training centers, hostal accommodation, RMS Rest Houses, administrative offices & office-cum-residence)

4,000

President : Com. P. Arumugam, A.P.M,

Tiruchirapalli H.O - 620001

Vice Presidents : Com. E. Venkatesan,

HPM,Arakkonam HO -

631001

: Com. J. Srivenkatesh, ATR

Park Town HO - 600003

: Com. R. Kumar, M. E.

Pudukottai H.O - 622001

Circle Secretary : Com. J. Ramamurthy, P.A,

(TBOP), Mayiladuthurai

R.S. - 609003

Asst. Circle Secretaries : Com. N. Gopala Krishnan,

BCR P.A, T. Nagar H.O -

600017

: Com. B. Amrutha

Ganesan, SPM Old Town

Vellore - 632001

: Com. N. Subramaninan,

APM, Tiruppur HO - 641601

: Com. A. Manoharan, M. E.,

Vriddhachalam - 606001

LIST OF THE OFFICE BEARER ELECTED IN THE CIRCLE CONFERENCE OF AIPEU GROUP 'C'TAMILNADU CIRCLE HELD ON 09.02.2009 & 10.02.2009 AT VELLORE - 632002

: Com. V. Venkataraman,

APM, Chennai GPO -

600001

Circle Treasurer : Com. A. Veeramani, P.A,

Anna Road H.O. - 600002

Asst. Circle Treasurer : Com. C. P. Thilagendran,

P.A, R.S. Puram HO -

641002

Circle Org. Secretaries : Com. S. Ramamoorthy,

BCR P.A, Arasaradi HO -

625016

: Com. M. Selva Krishnan,

A.M, Tirunelveli PSD -

627002

: Com. K. Pachiappan, P.A,

TBOP, Bhavani HO - 638301

OUR HEARTIEST CONGRATULATIONs TOthe NEWLY ELECTED OFFICE BEARERS

The Elected office bearers could not hold the

charge at present due to the court case filed by Sri S.

Sundaramoorthy, Divisional Secretary, Madurai in

Chennai City Civil Court.


Revised Category Pre-revised Pay Scale

Pay Band Grade Pay

Postal & RMS Offices (Test Category) Rs.2550-55-2660-60-3200 Rs.5200-20200 Rs. 1800

Administrative Offices (Test Category) Rs. 2550-55-2660-60-3200 Rs. 5200-20200 Rs. 1800

Unskilled Rs. 2550-55-2660-60-3200 Rs. 5200-20200 Rs. 1800

Semi Skilled Rs. 2660-60-3200-70-4000 Rs. 5200-20200 Rs. 1800

All Non Test Category Staff Rs. 2550-55-2660-60-3200 Rs. 5200-20200 Rs. 1800

GOVERNMENT ORDERSOFFICE MEMORANDUM

l Subject: Placement of non matriculate Group

‘D’ employees in the Pay Band PB-1 with effect from1.1.2006.

Consequent upon the acceptance of the

recommendations of Sixth Central Pay Commission by the

Government, non-Matriculate Government servants who were

in the pre-revised Group ‘D’ pay scales are to be granted the

revised pay structure in the following manner:

(i) Placement of all such employees initially in the

corresponding-1S pay scale of Rs. 4440-7440 with

appropriate grade pay Rs. 1300, Rs. 1400, Rs. 1600, and

Rs. 1650 w.e.f.1-1-2006.

(ii) Fixation of pay of those employees, who

already possess the revised minimum qualification of

Matriculation or its equivalent, in PB-1 with grade pay of

Rs. 1800 with effect from 1-1-2006.

(iii) Those employees who do not possess the

prescribed minimum qualification would need to be

retrained before being placed in the PB-1 pay band with

grade pay of Rs. 1800.

2 The Sixth CPC, while recommending higher pay scale

to non-matriculate Group ‘D’ in PB-1, has suggested that job

description of Group ‘D’ posts shall also be revised and redefined

with emphasis on multi-skilling so that a single employee is able

to perfrom various jobs. As per Rule 151 of Postal Manual

Volume VI Part-III the Group ‘D’ posts in the Department of Posts

are of the nature of general assistance in the office who must

be ready to give their help wherever required. The duties of

Group ‘D’ have also been defined in Rules 144 to 152 of Postal

Manual Vol VI Part III, which include wide range of functions.

Keeping in view the changed environment and need of the

time, following additional duties shall be entrusted to the staff in

the Post Offices, RMS Offices and Administrative Offices who

were in the pre-revised Group ‘D’ scales in addition to their

existing duties;-

(A). Post Offices:

i. Sorting of Mail

ii. Preparation of Mail/Register/Parcel Lists (other than Insured

lists), Regd/Parcel delivery slips, VP Receipts, Delivery

lists for Registered articles, Money Order issue/paid lists,

Acquittance Rolls etc.

iii. Sale of Postage Stamps and Stationery

iv. Booking of Registered/Parcel articles

v. Basic data entry on Computers

vi. Record keeping

vii. Booking of Speed Post articles

viii. Receipt and dispatch of mails

ix. Duties of Caretaker

x. Any other duty assigned by the office.

(B). RMS Offices:

i. Sorting of Mail

ii. Preparation of Mail/Registered/Parcel Lists

iii. Sale of Postage Stamps and Stationery

iv. Booking of Registered/Parcel articles

v. Basic data entry on Computers

vi. Record keeping

vii. Booking of Speed Post articles

viii. Receipt and dispatch of mails

ix. Handling customer enquiries

x. Duties of Caretaker

xi. Any other duty assigned by the office.

(C). Administrative/Other Offices including DA(P)s:

i. Maintenance of Diary/Dispatch/Movement Registers

or making entries in the computer

ii. Linking of receipts in the files already opened

iii. Submission of periodical statements of routine nature

like Absentee Statement etc.

iv. Indenting and maintenance of Stationery in the

Section/office

v. Record Keeping

vi. Photocopying and preparation of sets

vii. Duties of Caretaker

viii. Basic data entry on Computers

ix. Any other duty assigned by the office

These employees will henceforth be known by the

generic term of “Multi Skilled Employees”. However, the specific

designations like Mail Peon, Mail Man etc will continue and they

will continue to perform the existing duties along with the

assigned additional duties.

3. The issue was referred to Ministry of Finance for

fixation of the pay scales of these employees of Department

of Posts before completion of the training and that Ministry

has concurred in the proposal subject to the conditions

that necessary computer training may be provided to

enhance their skill. Action may be initiated by the Heads of

Circles to complete the required training on computer

operations in consultation with the Training Division of the

Directorate. Training division of the Directorate will take

necessary action to get the module developed to train all

such non-matriculate employees in basic data entry and

circulate to all Circles. The Divisional Superintendents/

Controlling Authorities should ensure that the training is

imparted and required certificate is issued about completion

of the prescribed training and necessary entry recorded in

the Service Book of each official.

4. (i). All the Multi Skilled Employees who were in the

pre-revised Group ‘D’ pay scales will be placed in the revised

pay bands as indicated below with effect 1-1-2006:


(ii) Inter-se seniority of all the employees in erstwhile Group ‘D’

will be fully maintained with Group D employee in a higher Fifth

CPC pay scale within the same pre-revised pay scale, being

placed higher vis-a-vis an employee in a lower pay scale, the

seniority will be fixed on the basis of date on which the person

came to the placed in that pay scele.

5. Heads of Circles will please issue necessary

instructions to all the concerned to take prompt action to

complete the entire process including training by 30-04-2009

and report compliance to the undersigned latest by 15-05-2009.

6. This issues with the concurrence of Ministry of

Finance, Department of Expenditure, I.C. vide their U.O. No.7.6/

7/2009-IC dated 12-03-2009.

(DG(P) No.1-20/2008-PCC Dated: 27-03-2009)

l Putting up Signboards for awareness of public

about possible frauds in POSB/ SC.

This undersigned is directed to say that while

examining some Circle Level Inquiry Reports in major fraud

cases where authorized agents found involved in

misappropriation of public money. It is observed that general

public is not so cautious towards their savings instruments and

have blind faith in authorized agents resulting in loosing their

hard earned money.

2. It has been decided that all post offices should have

a signboard (in English/Hindi and Local Language) at the counter

area with following information:-

(i) Please keep your passbook and savings certificates in

your personal custody.

(ii) Do not hand over blank withdrawal/account closure forms

with your signatures to any one including authorized

agents.

(iii) Do not appoint authorized agents as your messenger for

withdrawal of money on your behalf.

(iv) Check your balance after each transaction from the post

office.

(v) Contact Postmaster immediately in case of any suspected

fraud.

3. It is requested that may kindly be brought to the notice

of all post offices and ensure district compliance of the aforesaid

order.

4. This issues with the approval of DDG (FS)

(DG(P) No. 109-02/2009-SB Dated : 06-03-2009)

l Promotion to a higher Grade or post-

Clarifications regarding effect of warnings etc. on

promotion-Reg.

I am directed to enclose herewith a copy of

Department of Personnel &Training's O.M. No. 11012/6/2008-

Estt. (A), dated 7-7-2008 on the above subject for information

and necessary action.

(DG(P) No. 137-16/2009-SPB-II dated : 26-03-2009)

OFFICE MEMORANDUM

l CCS (CCA) Rules, 1965 - Promotion to a higher

Grade or post-Clarifications regarding effect of

warnings etc. on promotion.

The undersigned is directed to refer to the DOPT's

O.M. No. 22011/2/78-Estt. (A) dated 16th February, 1979 on the

above mentioned subject and to say that at present,

administrative devices like warning, letter of caution, reprimand

etc. are being used by the various administrative Ministries/

Departments for cautioning the Government servants against

such minor lapses as negligence, carelessness, lack of

thoroughness and delay in disposal of official work with a

view to toning up efficiency or maintaining discipline. These

administrative actions do not, however, constitute any of the

penalties specified in rule 11 of the CCS (CCA) Rules, 1965.

Doubts have often been raised about the actual effect of such

informal administrative actions as warning, letter of caution

and reprimand on the promotion of a Government servant.

2. In this connection, the existing provisions regarding the effect

of warning etc. as distinguished from Censure on promotion

are reiterated and clarified as follows:-

(i) There is no objection to the continuance of the practice

of issuing oral or written warnings. However, where a copy of

the warning is also kept on the Confidential Report dossier, it

will be taken to constitute an adverse entry and the officer so

warned will have the right to represent against the same in

accordance with the existing instructions relating to

communication of adverse remarks and consideration of

representations against them.

(ii) Warnings, letters of caution, reprimands or advisories

administered to Government servants do not amount to a penalty

and, therefore, will not constitute a bar for consideration of

such Government servants for promotion.

(iii) Where a departmental proceeding has been instituted,

and it is considered that a Government servant deserves to be

penalized for the offence/misconduct, one of the prescribed

penalties may only be awarded and no warning recordable or

otherwise, should be issued to the Governments servant.

(iv) The term 'empanelment' occurring in para 1 of DOPT's

O.M. No. 11012/11/2007-Estt. (A) dated 14.12.2007 relating to

guidelines on grant of vigilance clearance does not cover cases

of promotion. Cases of promotion of Government servants

during the pendency of disciplinary proceedings would be

regulated by DOPT's O.M. No. 22011/4/91-Estt. (A) dated

14.09.1992. , O.M. No. 22012/1/99-Estt.(D) dated 25.10.2004

and after imposition of any of the prescribed penalties as per

O.M. No 22034/5/2004-Estt. (D) dated 15-12-2004.

3. All Ministries/Departments are, therefore, requested

to keep in view the above guidelines while dealing with cases

of promotion of the Government servants.

(O.M.No.11012/6/2008-Estt. (A), Dated : 7-07-2008of DOPT &

Trg.)

l Regarding maintenance of Reservation Rosters

& Summary.

Kindly refer to the subject mentioned above. In this connection,

it is informed that an Inspection Schedule has been prepared in

Directorate and the same has been conveyed to the concerned

Circles. While carrying out the Inspection of Reservation Rosters

maintained by some Circles and subordinate offices, it has

been noticed that the Rosters and the Summary are not prepared

and maintained in the proper fromat.

2. Therefore, so as to facilitate the preparation

and maintenance of Reservation Rosters (Proforma -I)

and Summary Proforma -II are enclosed.


3. You are requested to prepare the Reservation

Rosters separately for each cadre (ie. separate Rosters for

Direct Recruitment & Promotion). Summary should also be

prepared at the end of each Roster for the year concerned

invariably.

4. This should also be circulated to subordinate offices/

field offices /Divisions etc. and may also be instructed to maintain

the Reservation Rosters and Summary for each year separately

for each cadre. The Rosters & Summary may be prepared in

Computer and can be pasted in Registers for convenience.

(DG(P) No. 13-03/07-SCT Dated : 12.03.2009)

OFFICE MEMORANDUM

l Remuneration to be paid to the Gramin Dak

Sevaks engaged as substitutes in short-term vacancies

of Postmen/Mail Guards and Group ‘D’

Consequent upon the implementation of the Sixth

Central Pay Commission’s recommendations, the matter

regarding the rates of remuneration payable to Gramin Dak

Sevaks engaged as substitutes in short term departmental

vacancies of Postmen, Mail Guards & Group ‘D’ (Future Multi

Skilled Employee) has been reviewed.

2. It has now been decided that the remuneration of the

Gramin Dak Sevaks engaged as substitutes in short term

departmental vacancies of Postmen, Mail Guards &Group ‘D’

(Future Multi Skilled Employee) may be calculated on the basis

of the minimum of the pay in the respective revised pay band of

the post plus grade pay concerned i.e. Postmen,. Mail Guards

Rs. 5200+ Rs.2000 and Group ‘D’ Rs. 5200+ Rs.1800 as the

case may be as defined in the CCS (Revised Pay) Rules, 2008

plus admissible Dearness Allowance thereon only excluding

House Rent Allowance and Transport Allowance with

effect from 1.1.2006.

3. In future, GDS who are willing to work as

substitutes with the minimum pay of the revised pay

band of the respective post plus admissible DA

excluding House Rent Allowance and Transport

Allowance, should be engaged as substitutes only after

obtaining an undertaking in this regard.

4. The issue relating to grant of revised wages to casual

labourers of Full time/part-time contingent workers is under

examination and orders will be issued separately.

5. This issues with the concurrence of Ministry of

Finance, Department of Expenditure I.C. vide their U.O. No. 7.6/

7/2009-IC dated 12.03.2009.

(DG(P) No. 14-5-2009-PAP Dated : 27-03-2009)

l CLARIFICATIONS REGARDING PAY FIXATION OF

EXISTING GROUP 'D' EMPLOYEES IN THE REVISED PAY

STRUCTURE

Consequent upon the acceptance of the

recommendation of the Sixth Central Pay Commission by the

Government, related to Group 'D' cadres in Central Government,

all existing Group 'D' employees are required to be upgraded to

the prerevised Group 'C' scale of Rs.2750-4400 corresponding

to the grade pay of Rs.1900 in PB-1 (Rs.5200-20200) in the

manner prescribed in the CCS (Revised Pay) Rules, 2008

(attention is drawn towards Note 1 below Rule 7 of CCS (Revised

pay) Rules 2008, Which prescribes the procedure for fixation

of the pay of Group 'D' employees in the revised pay structure).

Further, in future, posts will be created only in PB-1 and there

shall be no recruitment in-IS pay band save in exceptional

circumstances as indicated in para 2.2.10 of the Report of the

Sixth Central Pay Commission.

Following the notification of the CCS (Revised Pay)

Rules, 2008, this Department has received references from

some administrative departments, seeking clarification regarding

various aspects of placement of existing Group 'D' employees

in the revised pay structure. The matter has been considered in

this Department. The points of doubt raised by administrative

departments and the clarifications thereto are issued as under:

1. How will the pay of those Group 'D' officials who do

not possess the minimum qualification and have retired/died

in harness from 1.1.2006 till date be fixed in the revised

structure? Whether they will be placed in - IS pay band or in

the pay band PB-1?

Those Group 'D' employees who did not possess the

minimum qualification and who have retired/died in harness

between 1.1.06 and date of notification of Revised Pay Rules

will be granted pay band - 1S and the grade pay corresponding

to their pre-revised pay scale as notified in CCS (RP) Rules,

2008.

2. What will be the training curriculum, period and the

procedure for placement of those Group 'D' officials in PB-1

band who do not possess the minimum prescribed

qualification?

Each administrative department concerned will design

a training curriculum suited to its requirements. As far as

possible, the training programme should not exceed 3 months

and it may be imparted during working days for not more than 2

hours per day. The Department concerned will bear the

expenditure for training.

3. In the case of those Group 'D' officials who where in

the pre-revised scale of Rs.2550-55-2660-60-3200 (e.g. Peon)

and who are to be placed in the pay band PB-1 with Grade Pay

of Rs.1800 w.e.f. 1.1.06 and are subsequently granted ACP/

Promotion, it is not clear as to what will be their grade pay. If

the grade pay remains unchanged, the officials will not be

getting any benefit on promotion/ACP. In case they are granted

next higher grade in the hierarchy of revised pay structures, it

wil l put seniors viz. Daftry/Senior Peons etc. at a

disadvantageous position.

Government servants who have been granted

financial upgradation to a higher scal under the ACP Scheme

will be granted the grade pay corresponding to the higher pre-

revised pay scale that was granted to them under ACP. However,

in case of erstwhile Group 'D' employees, all such eligible

employees will be granted grade pay of Rs.1800 in PB-1,

irrespective of their pre-revised Group 'D' pay scale whether

granted to them on regular appointment/promotion or under ACP.

l INTEREST ON ARREARS OF SIXTH PAY

COMMISSION DEPOSITED BY GOVERNMENT SERVANTS IN

THEIR GPF ACCOUNT - CLARIFICATION REGARDING

Vide Para 7 of this Department's Office Memorandum

of even number dated 30th August, 2008 on the subject

captioned "implementation of Sixth Central Pay Commission


recommendation - fixation of pay and payment of arrears -

instruction regarding", instructions were issued that in case a

Government servant wishes to deposit his arrears in his General

provident Fund account (GPF a/c), he may be permitted to do

so. Clarifications are now being sought by some departments

as to whether the amount of arrears so deposited by the

Government servants in their GPF accounts will earn interest.

In this connection, it is clarified that the O.M. dated 30th August,

2008 does not specify otherwise, and as such, the amount of

arrears deposited by government servants in their GPF account

will earn interest. Such interest will be payable from the date of

deposit of the arrears in the GPF account.

All Ministries/Departments are requested to bring this

to the notice of their subordinate/attached offices.

(Ministry of Finance, Dept. of Expenditure, Implementation Cell

O.M. No1/1/2008-IC dated 30-10- 2008)

l FIXATION OF PAY AND GRANT OF INCREMENTS IN

THE REVISED PAY STRUCTURE CLARIFICATION REGARDING

Following the notification of the CCS (Revised Pay)

Rules, 2008, this Department has received references from

some administrative departments, seeking clarification regarding

various aspects of fixation of pay in the revised pay structure

as also pay fixation and grant of increments in future under the

revised pay structure as also pay fixation and grant of

increments in future under the revised pay structure. The matter

has been considered in the Department. The points of doubt

raised by administrative departments and the clarifications

thereto are issued as under: -

1. As per the provisions of FR22 (I) (A) (1), split option

has to be submitted by the eligible employee (other than those

appointed on deputation to ex-cadre post or ad hoc basis or

on direct recruitment basis) within one month of promotion.

Some of the employees, promoted before 1.1.2006 as well as

after 1.1.2006 but before notification of Revised Pay Rules,

2008 implementing 6th CPC recommendations, had opted for

their pay fixation on promotion from the date of their next

increment which was falling after 1.1.2006 in the 5th CPC

scales as per the rules/pay structure then in force. Consequent

upon implementation of recommendation of 6th CPC in August/

Sept 2008 effective from 1.1.2006, the option submitted by a

number of employees has now turned to be disadvantageous.

Whether such employees may be allowed to revise their options

under FR22 (I) (A) (I).

l DOP & T's OM No. 6/8.2000-Estt. (Pt.-I) dt. 25.2.2003

provides that a Government Servant may give a revised option

for pay fixation under FR 22 (I) (a) (1) within one month from

the date of orders of such unforeseen developments or change

of rules. In any such cases, that have resulted from the

notification of CCS (Revised Pay) Rule, 2008, Government

Servants may be allowed to exercise a revised option for fixation

of their pay in the promotion post within one month from the

date of issue of these clarifications. If they have already not

been allowed to do so under DOPT's O.M. dated 25.2.2003

mentioned above.

2. As per Rule 5 of the Central Civil Services (Revised

Pay) Rules 2008, a Government Servant placed in a higher

pay scale between 1.1.2006 and the date of notification of

these rules on account of promotion, upgradation of pay scales

etc. can elect to switch over to the revised pay structure from

the date of such promotion (i.e. after placement in the

promotional grade), upgradation etc. The employees promoted

or upgraded to higher grade have option to have their pay

fixed/re-fixed as per the provisions of FR 22/FR 23 from the

date of next increment etc.

Whether such employees covered by Rule 5 of CCS

(RP) Rules, 2008 can also revise their options now to choose

either from the date of promotion/upgradation or the date of

increment etc. (Which may fall on the 1st July 2006, 2007,

2008 or 2009 etc.) as annual increment in the new structure is

given uniformly on 1st July?

l Proviso to Rule 5 of CCS (RP) Rules, 2008 states that

a Government servant may elect to continue to draw pay in the

existing scale until the date on which he earns his next or any

subsequent increments in the existing scale, or until he vacates

his post, or ceases to draw pay in that scale.

The Rule ibid further provides that in cases where a

Government servant has been placed in a higher pay scale

between 1.1.2006 and the date of notification of these Rules

on account of promotion, upgradation of pay scale etc. the

government servant may elect to switch over to the revised

pay structure from the date of such promotion, up gradation,

etc.

It is clarified that such case will be regulated under

proviso to Rule 5 of the CCS (Revised Pay) rules, 2008. After

switching over to the revised pay structure, Clarification 2 (the

method of fixation of pay on promotion after 1.1.2006) issued

vide O.M. No. 1/1/2008-IC dated 13.9.2008 will apply.

In the case of ad-hoc promotions granted between

1.1.2006 and date of notification of CCS (RP) Rules, 2008, a

Government Servant has the option to have his pay fixed under

provision to Rule 5. However, Clarification 2 (the method of

fixation of pay on promotion after 1.1.2006) issued vide O.M.

No. 1/1/2008-IC dated 13.9.2008 will not apply in such cases.

3. As per Rule 13 (i) of CCS (RP) Rules, 2008, in the

case of promotion from one grade pay to another and that

involving change of pay band, one increment equal to 3% of

basic may be allowed and in addition higher grade pay of the

promotional post may also be allowed. As per clarification 2 of

MOF OM No. 1/1/2008-IC dated 13.09.2008, on promotion from

one grade to another, a Government servant has an option

under FR 22 (I) (a) (1) to get his pay fixed in the higher post

either from the date of his promotion, or from date of his next

increment. As per the provisions of FR 22(1) (a) (1), the benefit

of fixation under above rule is admissible only in cases of

appointment involving duties & responsibilities of greater

importance. Further , the grant of option under above FR is

also subject to the condition that the appointment is not on

deputation on ex-cadre basis/ad-hoc or direct recruitment

basis It is not clear whether.

(a) FR 22 (1) (a) (1) still holds good in its present form

with all the attendant conditions: or

(b) The same has got modified on introduction of Sixth

CPC Pay Structure; and if yes

(c) What is the extent of modification to above FR.


l Point No. (a): FR 22 (i) (a) (i) still holds good.

Point No. (b) & (c): Clarification No. 1/1/2008-IC dated 13th

September, 2008 prescribes the method of fixation of pay under

FR22(1) (a) (1) after introduction of the system of Pay bands

and grade Pay.

4. Methodology for rounding off:

As per Rule 9 of the notification, the rate of increment in the

revised pay structure will be 3% of the pay in the pay band and

grade pay applicable, which will be rounded off to the next

multiple of 10. Whether rounding off to next multiple of 10 has

to be done in terms or rupees or even a paisa has to be

rounded off the next multiple of 10. For example, if the pay

after drawl of increment works out to Rs.10510.10 the same

has to be rounded off to 10520 or 10510.

l In the case Fitment Tables annexed with this

Department's OM of even number dated 30.08.2008, rounding

off has already been done and the same should be implemented

without any modification.

In the case of calculation of increments under the

revised pay structure, paisa should be ignored, but any amount

of a rupee or more should be rounded off to next multiple of 10.

To illustrate, if the amount of increment comes to Rs.1900.70

paisa, then the amount will be round off to Rs.1900; if the amount

of increment works out to be Rs.1901, then it will be rounded off

to Rs.1910.

5. Grant of stagnation increment:

Whether the employees who have been granted stagnation

increment between February 2005 or thereafter are to be

granted additional increment w.e.f. 1.1.2006, while fixing the

pay or not? Since they have reached at the maximum of the

existing pay scale.

l In all cases, where a Government servant has been

granted an increment (whether normal annual increment or

stagnation increment) after January 1, 2005, no increment will

be allowed on 1.1.2006 at the time of fixation of pay in the

revised pay structure.

2. All Ministries/Department are requested to take note

of the above clarification.

(MOF, DOE No. F. No 1/1/2008 - IC dt. 29.01.2009)

l INTEREST BEARING ADVANCES/SIXTH PAY

COMMISSION RECOMMENDATION

The undersigned is directed to refer to this

department's OM of even number dated 24th October, 2008 on

the above subject and to say that the eligibility criteria for grant

of advances for purchase of moped under Rule (17 (iv) and

purchase of computer under Rule 21 (5) of the Compendium

have been amended. The amendments are enclosed.

2. The quantum of advance will however, remain the same

Amendments to Compendium of Rules on Advances

to government servants

General Conditions of grant of Advances for the

Purchase of conveyances

Rule: 17

In Rule 17:

In Rule 17 Sl. No. (iv)

For the words: - "having basic pay plus dearness pay below

Rs.6900/- per month", the words: - "having pay in the pay band

below Rs.8560/- per month", shall be substituted

Conditions of Grant of Computer Advance

Rule 21 (5)

In Rule 21(5)

For the words: - "basic pay plus Dearness Pay is not less than

Rs.6900/-", the words: - "pay in the pay band of Rs.8560/- or

more", shall be substituted.

(Ministry of Finance, Department of Expenditure O.M.

No.12(1)/E.II-A)/2008 dated 12th December, 2008)

OFFICE MEMORANDUM

l Relaxation of procedures to be followed in

considering requests for medical reimbursement.

The undersigned is directed to state that under the extant

instructions, a CGHS card holder, who wishes to apply for

reimbursement of the expenditure incurred by him/her on medical

treatment of either self or his/her dependent family members,

the present reimbursement procedure needs verification of bills

and issue of essentiality certificate by the treating doctor, and

the Medical Suprintendent of the hospital. The process of

verification of bills and issue of essentiality certificates are

time consuming with the doctor at times being busy or being

away from office for whatever reason. This necessitates

repeated visits to the hospital for getting the verification done

and essentiality certificate obtained. Representations have been

received in the Ministry of Health & Family Welfare requesting

for doing away with the two requirements and for the Ministries/

authorities concerned to verify and check the authenticity of

the claims on the basis of the prescription slip and the diagnostic

report submitted by the Government servant/pensioner. In the

event of any doubt, the concerned Ministry/Authority can

always get verification done from the hospital concerned.

2. The undersigned is also directed to state that CGHS

guidelines currently provide for relaxation of guidelines to cover

full reimbursement in individual cases depending upon merits of

each case. In the case of Hon'ble Members of Parliament, the

powers to relax the guidelines have been delegated to the Lok

Sabha Secretariat and Rajya Sabha Secretariat respectively

and in the case of Hon'ble Chief Justice of Supreme Court and

Judges of the Supreme Court to the Secretary General of the

Supreme Court.

3. In order to reduce the burden on the specialists in

individual cases of medical reimbursement claim, it has been

decided with the approval of heads of the hospitals to revise

the guidelines for reimbursement by the competent authority,

as follows:

(1) It has now been decided to do away with the

procedure for verification of bills and issue of

essentiality certificate by the treating doctor, and the

Medical Superintendent of the hospital. Ministries/

authorities concerned may verify and check the authenticity of

the claims on the basis of the prescription slip and the diagnostic

report submitted by the Government servant/pensioner. In the

event of any doubt, the concerned Ministry/Authority can

always get verification done from the hospital concerned.

Modified reimbursement claim from along with checklist is

annexed.

(2) All cases involving requests for relaxation of rules


for reimbursement of full expenditure will henceforth be referred

to a Technical Standing Committee, to be chaired by the DGHS/

Addl. DGHS and consist of Director (CGHS) and subject matter

specialists. If the Technical Standing Committee recommends

the relaxation of rules for permitting full reimbursement of

expenditure incurred by the beneficiary, the full reimbursement

may be allowed by the Secretary (Health & Family Welfare) in

consultation with IFD. A check list for consideration of requests

for reimbursements in excess of approved rates may include:

(a) The treatment was obtained in a private non-empanelled

hospital under emergency and the patient was admitted

by others when the beneficiary was unconscious or

severely incapacitated and was hospitalized for a

prolonged period;

(b) The treatment was obtained in a private non-empanelled

hospital under emergency and was admitted for prolonged

period for treatment of Head Injury, coma, Septicemia,

Multi organ failure, etc.;

(c) The treatment was obtained in a private non-empanelled

hospital under emergency for treatment of advanced

malignancy;

(d) The treatment was taken under emergency in higher type

of accommodation as rooms as per his/her entitlement

are not available during that period;

(e) The treatment was taken in higher type of accommodation

under specific conditions for isolation of patients to avoid

contacting infections;

(f) The treatment was obtained in a private non-empanelled

hospital under emergency when there is a strike in

Government hospitals;

(g) The treatment was obtained in a private non-empanelled

hospital under emergency, while on official tour to non-

CGHS covered area;

(h) Approval for air-fare with or without attendant on the

advice of treating doctor for treatment in another city

even though he is not eligible for air travel/treatment

facilities are available in city of residence and

(i) Any other special circumstance.

4. The Office Memorandum is issued with the

concurrence of IFD vide Dy. No. 908/AS&FA/2009 dated the

20th February, 2009.

[Min. of Health & Family Welfare O.M.No. 4-18/2005-C&P {Vol.I-

Pt.(I)]

l TIMELY PREPARATION AND MAINTENANCE OF

ACRS

The undersigned is directed to say that this

Department has been emphasizing from time to time the need to

complete the Annual Confidential Reports of all classes of

employees in time for smooth consideration of cases pertaining

to confirmation, promotion, deputation to ex-cadre posts, etc. A

time schedule was prescribed for various stages in the matter

of writing of Confidential Reports in this Department's O. M. No.

35014/4/83-Estt.(A) dated 23.9.1985. The writing of ACR is a

public trust and responsibility. All Ministries/Departments are

again requested to ensure that the time schedule for preparation

of Confidential Reports and other instructions as laid down in

this Department's O.M. dated 23.9.1985 are followed to ensure

that ACRs are completed in time.

2. As cases continue to occur where confirmation,

regular promotion, appointment to sensitive posts, etc., could not

be considered in time because of non availability of ACRs for the

relevant period, the matter of timely completion of ACRs was

further reviewed in this Department and it has been found

necessary to prescribe a time limit after which the Reporting/

Reviewing Officer shall forfeit his right to record the ACR. It has

been decided that while the time-limits prescribed in the aforesaid

O. M. dated 23.9.1985 should be adhered to as far as possible,

in case the ACR is not initiated by the Reporting Officer for any

reason beyond 30th June of the year in which the financial year

ended he shall forfeit his right to enter any remarks in the ACR of

the officer to be reported upon and he shall submit all ACRs held

by him for reporting to the Reviewing officer on the next working

day. Similarly, the Reviewing Officer shall also forfeit his right to

enter any remarks in the ACR beyond 31st August of the year in

which the financial year ended. The Section entrusted with

maintaining the ACRs shall, while forwarding the ACRs for self-

appraisal with copy to the Reporting/Reviewing Officers, also

annex the schedule of dates as enclosed herewith. It shall also

bring to the notice of the Secretary concerned in the case of

Ministry/Department and the Head of the organization in the case

of attached and subordinate offices, the names of those Group

A and B Reporting Officers and Group A Reviewing Officers in

the month of October after receiving the completed CRs who

have failed to initiate/review the ACRs even by 30th June or 31st

August as the case may be. The Secretary in the Department/

Head of the organization in the case of attached/subordinate

offices may direct to call for the explanation of the concerned

officers for not having performed the public duty of writing the

ACRs with in the due date and in the absence of proper

justification direct that a written warning for delay in completing

the ACR be placed in the ACR folder of the defaulting officer

concerned.

3. In case the remarks of the Reporting officer or

Reviewing Officer as the case may be have not been entered in

the ACR due to the concerned officer forfeiting his right to make

any entry as per the provision in para 2 above, a certificate to

this effect shall be added in his ACR for the relevant period. In

case both the Reporting officer and Reviewing officer had

forfeited their rights to enter any remarks, the CR format with the

self appraisal given by the officer to be reported upon will be

placed in his ACR dossier.

4. All the Ministries/Departments are requested to kindly

bring to the notice off all concerned the above instructions for

future preparation and maintenance of ACRs. These instructions

shall be applicable for the ACRs for the period 2008-09 onwards.

In case any CR for the past period is pending completion, the

concerned Head of the Organization in the case of attached/

subordinate offices and the Joint Secretary concerned in the

Ministries/Departments may taken appropriate measures to

ensure that the CR dossier is complete within the next 6 months

either with the relevant CR or the required 'No Report Certificate"

for valid reasons.

(DOPT OM No. 21011/02/2009-Estt.(A) dated- 16.02.2009)

l GRANT OF SPLIT DUTY ALLOWANCE -


IMPLEMENTATION OF THE AWARD GIVEN BY BOARD OF

ARBITRATION (JCM) IN CA REFERENCE NO. 1/87

I am directed to refer Directorate letter No. 6-66/78-PE,

II (Vol. II) dated 22 5.90 No. 6-66/78-PE (Vol IV) dated 17.6.93. No

6-66/78-PE II dated 3.4.97, No. 6-66/78- PE. Ii dated 79.99 and No

6-3 / 2002-PE II dated 01.8.02 on the above mentioned subject

The question of continuance of payment of Split Duty

Allowance to Group 'C' and Group 'D' employees of the

Department of Posts who are placed on split duty has been

examined further in the Directorate in consultation with integrated

Finance wing and it has been decided by the competent authority

to continue the payment of Split Duty Allowance at Rs.50/- P.M.

for the period from 01.7.2005 to 30.06.2008 and for a further

period from 01.7.2008 to 30.06.2011. The terms and conditions

will be as follows:

(i) The break between two duty spells is not less two

hours.

(ii) The Split duty allowance will be admissible for actual period

for which the official is on split duty and when he is placed

on a continuous duty, he will forfeit the right to draw the

split duty allowance.

(iii) The Split duty allowance will not be admissible during the

period of leave and training.

(iv) The official residing beyond 5kms from his duty place are

only eligible for this allowance. This issues with the

concurrence of the Finance Advice (Postal) vide their Dy.

No. 30/FA/CS/09 dated 12.02.2009.

(DG (P) No. 6-3/2002-PE. II Dated 19.02.2009)

OFFICE MEMORANDUM

l Date of next increment in cases where Government

servants are not able join posts in a particular grade pay on

promotion/appointment on 1st of January of a year due to

Sunday or Gazettd holiday-clarification regarding.

As per the provisions of Rule 10 of CCS (RP) Rules,

2008 w.e.f 1.1.2006, in the case of all Central Government

employees there is a uniform date of increment, i.e. 1st of July

of every years Government servants completing six months

and above in the revised pay structure as on 1st of July are

eligible to be granted the increment. From the above provision

of CCS(RP) Rules it flows that Government servants who have

rendered less than 6 months of service as on 1st of July of a

year will not be eligible to draw increment on that day and their

date of increment will fall 12 months later on the next 1st of

July. Accordingly, all the Government servants who join posts

in a particular grade on account of promotion/appointment etc.,

on 1st january of a year will be eligible to draw their annual

increment on the 1st of July of that year. However, those who

join the posts between 2nd January and 30th June will not be

eligible for the same.

2. In the light of the above position, some administrative

departments have sought clarification from this Department

regarding date of next increment in cases where Government

servants are not able join posts in a particular grade pay on

promotion/appointment on 1st of January of a year due to 1st of

January falling on a Sunday or Gazettd holiday. In this connection,

it is clarified that in the normal course, if a Government servant

STOP NOT! REACH THE HORIZON!

There is total transparency this time inpublication of membership list by the administration.Please ensure that the copy of the membership listsof each branch should reach the CHQ positively onor before 20.05.09. Please collect the figures of otherunions and send your report to CHQ positively on15.05.2009 after completion of the submission ofDeclaration forms. The leaders at grass root levelare requested to avail leave, make intensive tour andensure maximum mobilization of membership.

was to join post in a grade pay on appointmnet /Pormotion on

1st of January of a year, but he could not join the post only

because 1st of January of the year happened to be a Sunday

or gazetted holiday, the Government servants who join posts

on the 1st working day of the year will be treated to have

completed 6 months of service on 1st of July of that year for

the purpose of granting them annual increment on that day.

(DG(P) No.1-1/2008-IC Dated 13-03-2009)

l Recommendations of Sixth Central Pay

Commission-clarification regarding encashment of leave.

With regard to entitlement of encashment of leave

during LTC, a doubt has arisen whether the leave encashment

during LTC can be allowed fro less than 10 days period. The

issue was referred to Department of personnel and Training

for clarification.

2. Department of Personnel and Training has clarified

vide their U.O. No. 14028/2/2009-Estt. (L) dated 9-02-2009 that

in terms of Rule 38-A of the CCS (Leave) Rules, 1972,

Government employees are entitled to encash upto 10 days

Earned Leave at the time of availing LTC Subject to the condition

that earned leave of an equivalent duration is also availed of

simultaneously. hence, the applicant is entitled to encash leave

for less than 10 days but an earned leave of an equivalent

duration is also required to be availed of simultaneously.

(No. 4-4-2008-PCC Dated 27-03-2009)

FIVE LAKH PEOPLE LOST JOBS-OSCARFERNANDES

The government on Friday (20.02.2009) said

five lakh people lost their jobs between October and

December 2008 owing to economic slowdown.

Minister of State (Independent charge) Oscar Fernandes

said the global financial crisis affected certain

segments of the Indian economy also and the

government was concerned about the adverse impact

of this crisis on labour.

He was replying to a calling attention motion

in the Lok Sabha on "situation arising out of large scale

retrenchments, lay-offs, wage cuts and withdrawal of

statutory benefits of workers in the organized and

unorganized sectors and steps taken by the

government in this regard, "moved by Gurudas

Dasgupta, Rupchand Pal and Santasri Chatterjee.

Source : The Hindu-21.2.2009


Schedule-III

Schedule Financial Powers of the Head of Postal Division

l Revision of Financial powers of Head of Postal

Division in the Department of Posts.The matter relating to revision of Financial powers of

the Head of Postal Division was under consideration of the

department of Post for some time post. After careful consideration

of all the aspects and in consultation with the Integrated Finance

Wing, the Secretary, Department of Posts is pleased to delegate

financial powers to the Head of Postal Division, as detailed in the

enclosed Schedule-III.

(2) The Secretary, Department of Posts in consultation

with the Financial Advisor of the Department is also pleased to

declare the Head of Postal Division as Head of Office (as

mentioned in FR&SR, GFR, FHB and CCS (Pension) Rules in

respect of the staff under their administrative control, in terms

of Rule 14 of DFPRs.

(3) These financial powers shall be exercised subject to

the conditions and limitations mentioned in Note-1 to Note-7 of

Schedule-III of Schedule of Financial Powers.

(4) The revised delegated financial powers contained in

Schedule-III, as enclosed, will replace the existing Schedule-XII

and Schedule-XIII of Schedule of Financial Powers, so far as

relates to Head of Postal Division with immediate effect.

(5) The matter of revision of financial powers of Director

GPO and Director Foreign Post will be examined separately in

the Directorate. Till that time they will continue to exercise the

existing financial powers.

(DG(P) No.6-1/2008-FC(Post) Dated : 06-02-2009)

Schedule-III

Schedule Containing the Financial Powers of the Head

of Postal Division

Note-1 : For the purpose of this schedule, the term Head of

Postal Division includes Head of a Postal Division in Group A

and Group B and also includes Chief Postmaster, Sr. Postmaster

and Superintendent Foreign Post. The officers will exercise

these financial powers as per operational requirements in

respect of offices/establishments under their administrative

control.

Note-2 : The financial powers contained in this schedule are

subject to the limitations and restrictions laid down in the

Delegation of Financial Powers Rules 1978, regarding the

financial powers of the authorities subordinate to the President

and they can be exercised only in respect of the officers and

the establishment under the control of the Director General

(Post).

Note-3 : The powers mentioned herein shall be exercised

subject to the condition that expenditure involved shall be met

from the funds placed at his disposal by competent authority.

Note-4 : No work requiring sanction of higher authorities may

be sanctioned by the officer in parts as two or more distinct

works.

Note-5 : These powers shall not be delegated further nor any

person shall be authorized to exercise these powers.

Note-6 : Financial Powers contained in this schedule shall be

exercised keeping in view the conditions and limitations

contained in the Delegation of Financial Powers, General

Financial Rules, Financial Hand Book Volume-I, Fundamental

Rules & Supplementary Rules, Departmental Code Books,

Manuals and instructions/guidelines issued by the Ministry of

Finance from time to time.

Note-7 : All conditions/instructions as contained in column-4 of

the schedule shall be complied with while exercising financial

powers so delegated.

FINANCIAL POWERS OF THE DIVISIONAL HEADS ENHANCED


Sign boards, notice boards etc.

(c) Purchase of equipments and consumables connected with computers and other equipments

Up to Rs. 5,000/- in each case.

Annexure to Schedule V of DFPRs

(d) May purchase furniture and fittings for offices, including tiffin rooms, rest rooms, holiday homes, inspection rooms/quarters etc.

Per annum per office :- Divisional Office Rs. 30,000/- Sub-Division Office: Rs.15,000/- Gazetted HO-Rs. 75,000/- HSG HO/MDG/HSG SO- Rs. 50,000/- LSG SO-Rs. 30,000/- Time Scale SO-Rs. 15,000/- EDSO/EDBO-Rs.5,000/-

Annexure to Schedule V of DFPRs. The power delegated is subject to overall annual ceiling of Rs. Two Lakh only for the Division as a whole and also after framing of necessary norms on the subject by Directorate.

3. CONTINGENT EXPENDITURE (RECURRING) 3. CONTINGENT EXPENDITURE (RECURRING)

(a) May sanction all rates and taxes legally assessed on buildings and vehicles in their charge

Full Powers Annexure to Schedule V of DFPRs

(b) Water, electricity and Gas charges Full Powers Annexure to Schedule V of DFPRs

(c) Renting of buildings for office use Without FRAC :- A1 & A city-Up to Rs. 5,000/- per month B1 & B2 city-Up to Rs. 4,000/- per month Other cities-Up to Rs. 3,000/- per month

Rule-13(2) and Annexure to Schedule V of DFPRs. This is subject to hiring of building as per SOA, prevailing market rate of rent being paid by Govt./Semi Govt. organizations for similar type of accommodation and Govt. approved rae of rent for the locality. A quarterly report on all such hiring cases should be sent to PMG with a copy to the DAP. These case should also be seen at the time of inspection

(d) Fixed Stationary charges and fixed contingent allowance

Full Powers in accordance with the scale/norms fixed by the department from time to time

Rule 341 of Postal Manual Vol.-II

(e) Replacing, repairing, cleaning, oiling, shifting, purchase of spare parts for repairing, for electrical/light fittings, fans, air and water coolers, typewriters, instruments, minor equipments & apparatus, including electric stencil cutters (duplicating machines) telephone instruments, photocopiers, fax machines, franking machines etc.

Up to Rs. 2,000/- in each case.

Annexure to Schedule V of DFPRs.

(f) Repair of boats, bicycles, mopeds, motorcycles, 3 wheelers, tricycles, handcarts

Up to Rs. 500/- in each case


(g) Maintenance of gardens Up to Rs.1000/- per month in each case


(h) Legal charges, and obtaining copies of judgements

May incur an amount payable at the rate and scale fixed by the Govt. from time to tme


(i) Advertisement charges for calling tenders for mail contracts, buildings etc, and advertisements of products, services and initiatives of the Department

Up to Rs. 5,000/- in each case through DAVP

Annexure to Schedule V of DFPRs. Advertisements to be released through DAVP only.

(j) Hiring of accommodation for holding examinations and for other purposes e.g. holding customer meet etc.



(k) Hiring of generators, water/air coolers, heaters, air-conditioner, other equipment like franking machines etc.


The power should be utilized only after issue of norms/guidelines on the subject by Postal Directorate

(l) Hot and cold weather charges Up to Rs. 5000/- in each case



(m) Emergent purchase of articles of stock & stationery not ordinarily available in the stock

Up to Rs. 50,000/- per annum after obtaining Non-Availability Certificate from PSD concerned.

Rule 13 (2) read with Annexure to Schedule V of DFPRs.

4. Repairs of Buildings

(a) May sanction petty works-per annum per departmental building

Up to Rs. 10000/- Annexure to Schedule V of DFPRs

(b) May sanction annual or special repairs/maintenance expenses to Departmental buildings-per annum per building

Up to Rs. 15000/- Annexure to Schedule V of DFPRs.

(c) May sanction petty works/special repairs/maintenance expenses in rented building

Up to Rs. 2,500/- only per rented building per annum in each case.

Annexure to Schedule V of DFPRs and subject to the following conditions ;- (i) Such expenditure may be incurred only if the landlord refuses to meet the expenditure. (ii) The expenditure should be deducted from the rent payable to landlord and other conditions stipulated in Rule 391 of FHB Vol I should be fulfilled.

5. (I) May sanction expenditure on carriage of mails by modes other than rail and air transport

Up to Rs. 1,000/- per month in each case

Rule 13(2) of DFPRs

(ii) May sanction temporary arrangements for conveyance of mails without calling tenders

Up to Rs. 5,000/- in each case for a period of three months only

Rule13(2) of DFPRs

(iii) May sanction payment for provision of escorts for carriage of cash

Full Powers in respect of escorts from State Police Force


6. Write-Off

(i) May write off value of spoiled/damaged postage/recruitment fee stamps

Up to Rs. 1000/- in each case, not exceeding Rs. 50,000/- per annum

OM No. 6-14/87-Fin. Co-ord dated 26-3-2001

(ii) May write off articles of dead stock, used up equipment

In all cases where original price of stock was not more than Rs. 1,000/- subject to an overall limit of Rs. 50,000/- per annum


(ii) May write off articles of dead stock, used up equipment

In all cases where original price of stock was not more than Rs. 1,000/- subject to an overall limit of Rs. 50,000/- per annum

OM No.6-14/87-Fin. Co-ord dated 26-3-2001

7. Refunds

(i) Refunds of postage on articles which have been maliciously sent unpaid for the purpose of annoying the addressee

Full Powers OM No. 6-14/87-Fin. Co-ord dated 26-3-2001

(ii) Refund of coins, currency notes, unused loose postage stamps, unused postcards, empty unused embossed envelopes or stamp booklets found in the letter boxes or at post office counters and credited in the accounts of the office


(iii) Refund of amounts over paid by or short paid to a member of the public and found excess in the accounts of an office.


(iv) Refund of earnest money received from tenders with their tenders in respect of contracts

Full Powers in respect of tenders within the competency of divisional head


(v) Refund of air surcharge or the difference between the air mail fee-cum-postage, in case of surcharged air mail articles which are subjected to delay beyond the time ordinarily taken for the delivery thereof consequent on such articles being sent by the surface route due to fault of



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va/ksjh xqQk ls jks'kuh dh vksjva/ksjh xqQk ls jks'kuh dh vksjva/ksjh xqQk ls jks'kuh dh vksjva/ksjh xqQk ls jks'kuh dh vksjva/ksjh xqQk ls jks'kuh dh vksj


v The CWC meeting of AIPEU PM & Group 'D' was

held at Vishakapatnam A. P. from 29.03.09 to 31.03.09

under the presidentship of Com. Milan Bhattacharya.

Com. Desraj Sharma Ex-General Secretary P4 and Com.

K. Ragavendran, Secretary General hoisted the national

flag & NFPE flag respectively. Com. S. K. Humayun, Deputy

General Secretary anchored the open session with his

welcome address. The prominent speakers in the open

session were com. K. Ragavendran, Secretary General

NFPE, Com. K. V. Sridharan, General Secretary P3, Com.

Giriraj Singh, General Secretary R3, Com. Deshraj

Sharma, Ex - General Secretary P4, Com. S. P. Mukherjee,

General Secretary Admn. Com. Ishwar Singh Dabas

General Secretary P4, Com. P. Suresh, General Secretary

R4, Com. Ramesh, President CHQ Admn., Com. S. K.

Humayun, Deputy General Secretary, P4. Com. Dass,

General Secretary Reception Committee, Ex-Divisional

Secretary & the retired Postmaster at the age of 70s was

very active in receiving the leaders, providing all facilities

to them and also in the food arrangements. A rare

personality who deserves all appreciations.

v It is a rare celebration and event that the Guntur

Comrades has erected a statue of Com. Jada

Sambasiva Rao, an undisputed leader of P4 and a

staunch follower of Com. Adi in the front of Guntur

collectorate Post office. The unveiling of the statue was

held on 05.04.09. Com. K. Ragavendran, Secretary

General NFPE & Com. K. V. Sridharan, General Secretary

P3 attended the celebration. A special meeting was

organised thereafter. Com. Ch. Hanumantharao

President P4 Guntur Division Presided the meeting. The

main speakers in the meeting were Com. R. S.

Sivanarayana, AGS, Com. Y. Nagabhooshanam, Vice

President CHQ R3, Com. Humayun Deputy General

Secretary, P4, Com. Pandurangarao, AGS, GDS Union

Com. Mohanrao, EX-Circle President Com.

Nageshwararao, Divisional Secretary Guntur. Com. K.

Ragavendran, Secretary General delivered the inaugural

address in a befitting manner. Com. K. V. Sridharan,

General Secretary dealt the issues confronting the Postal

Comrades. The reception committee, 27th AIC has

released the souvenir printed to mark the occasions.

The first copy was handed over to Com. K. Ragavendran,

Secretary General by Com. K. V. Sridharan General

Secretary. Guntur Comrades made all excellent

arrangements for the statue unveiling, meeting and

meals. They deserves all appreciations. Our special

mention and greetings to Com. R. Sivannarayana, Com.

Nageswararao, Divisional Secretary and his team.

v A State level convention of Systems

Administrators of Tamilnadu Circle was organised by the

Divisional Union, Tiruchirappalli on 07.04.09. Com. N.

Selvan, Divisional President presided the meeting. Com.

Senthil, System Administrator presented a key note on

the issues confronting the Systems Administrators. More

than 15 SAs from various divisions participated in the

discussions. Com. P. Arumugam, Circle President (Elect),

Com. J. Ramamoorthy, Circle Secretary (Elect) Com. S.

Raghupathy, convenor Adhoc committee were the main

speakers other than Com. K. Ragavendran, Secretary

General NFPE and Com. K. V. Sridharan, General

Secretary. A Purposeful convention enlighting the issues

of SAs ended with the optimistic note that NFPE & P3

union will take care of their issues sincerely and seriously.

v A special meeting was organised by the

divisional unions, Tiruchirappalli on 07.04.09 evening.

Com. N. Selvan, President presided over the meeting

Com. J. Srivenkatesh, Com. N. Gopalakrishnan, (Circle

Office Bearers) Com. Appanraj, Circle Secretary, SBCO

Association were the main speakers besides the

Secretary General NFPE and General Secretary P3. The

CHQ records its appreciations to the Divisional Unions

and in particular to Com. P. Arumugam, divisional

Secretary and Circle President (elect).

ORGANISATIONAL NOTES

COM. SUBHASH SHARMA, EX - TREASURERCHQ & CIRCLE SECRETARY, HARYANA CIRCLE

RETIRED FROM SERVICEIt was a sudden shock to the CHQ that

Com. Subhash Sharma, Ex-Treasurer CHQ and

Circle Secretary Haryana Circle has suddenly retired

from the Service on 16.03.09 under voluntary

retirement. He did not inform his decision to any of

his friends who could have advised him to desist

such move and serve for the remaining six years of

Service.

He was the Circle Secretary, Haryana Circle

over 17 years and also the Member, RJCM over

twenty years and served a lot to this movement. His

contribution to CHQ as Treasurer is rememberable.

A Felicitation meeting was organized by the

Gurgaon Comrades on 31.03.09. Since the General

Secretary was attending the P4 All India CWC, Com.

Balwinder Singh, Financial Secretary, CHQ

garlanded Com. Subhash on behalf of CHQ. Com.

Aishwir Singh, Circle Secretary, Delhi Circle was

also present and recollected the services of Com.

Subhash Sharma in the meeting.

We wish Com. Subhash Sharma a

peaceful and Happy retired life.

RUSH TODAY! DON'T WAIT TILL LASTDon't wait for last minute! Finish the

verification work before 10.05.09. Submit the list to

D.D.O. If secured any more declarations from the

left out, submit later on before 15.05.09.


DONATION RECEIVED BY THE CHQ(From 05.02.2009 to 16.04.2009)

The following Branches have responded further and remitteddonations to CHQ @ Rs.20/- per membership & more thanthe prescribed amount. Our Sincere thanks to all of them.Dharmanagar (North East) 1500Jamnagar (Gujarat) 1800Akola (Maharashtra) 500Morena (Madhya Pradesh) 600Tadepalligudem (Andhra Pradesh) 600Bhiwani (Haryana) 1000Durg (Chattishgarh) 1000Guwahati Local (Assam) 1000Guwahati Distt. (Assam) 1600Ranchi GPO (Jharkhand) 800Ranchi Division (Jharkhand) 1000Bellary (Karnataka) 1000Howrah (West Bengal) 2100Sibsagar (Assam) 1333Birbhum (West Bengal) 1000Sonitpur/Tezpur (Assam) 800North Hooghly (West Bengal) 2000Chittoor (Andhra Pradesh) 1000Khanna (Punjab) 400Dehradun (Uttarakhand) 1000Nagpur RLO (Maharashtra) 400Saharasa (Bihar) 1000Parvatipuram (Andhra Pradesh) 5000Mumbai City North (Maharashtra) 2400Varanasi East (Uttar Pradesh) 1000Aurangabad (Maharashtra) 500Barmer (Rajasthan) 1500Medak (Andhra Pradesh) 620Kolkata Central (West Bengal) 2000Tumluk (West Bengal) 1100Darjelling (West Bengal) 630Asansol (west Bengal) 1000Tirunelveli (Tamilnadu) 700Tirunelveli PSD (Tamilnadu) 200Mumbai City East (Maharashtra) 1000Mumbai GPO (Maharashtra) 6600Bikaner (Rajasthan) 1200Kavali (Andhra Pradesh) 300Moradabad (Uttar Pradesh) 1408Mathura (Uttar Pradesh) 600Karnal (Haryana) 500Vadodara West (Gujarat) 1800Chikodi (Karnataka) 500Raipur (Chhattisgarh) 1000Puri (Orissa) 400Dhenkanal (Orissa) 1500Keonjhar (Orissa) 200Tiruvananthapuram RLO (Kerala) 140Asansol (West Bengal) 1000Kudos to the office bearers & members who contributedto CHQ. All other branches are also requested to remitthe donation at the earliest.

Documents

bhartiya post may 09