CENTRALIZED AGENCIES CENTRALIZED AGENCIES PERMITTING SYSTEMPERMITTING SYSTEM

(CAPS)(CAPS)

SINC MeetingSINC Meeting

April 22, 2015April 22, 2015

WHAT PROMPTED YOU TO WHAT PROMPTED YOU TO SET CAPS UP?SET CAPS UP?

Old system:Old system: inefficient; risky for businesses; proper permits inefficient; risky for businesses; proper permits

were were not issued, companies were being fined, not issued, companies were being fined, roads and roads and bridges were used without oversightbridges were used without oversight

Request from area businesses to simplify Request from area businesses to simplify OS/OW permitting systemOS/OW permitting system

New system:New system: accommodates all local agencies; can generate accommodates all local agencies; can generate

agencyagency

revenue; is convenient for businesses; saves revenue; is convenient for businesses; saves businesses $$$businesses $$$

HOW MUCH DID IT COST?HOW MUCH DID IT COST?HOW LONG DID IT TAKE?HOW LONG DID IT TAKE?

The Centralized Agencies Permitting System The Centralized Agencies Permitting System took over a year to implement.took over a year to implement.

Start up costs, annual fixed costs and Start up costs, annual fixed costs and annual administrative costs were annual administrative costs were determined determined

Start up costs-paid by each agency based Start up costs-paid by each agency based upon estimated number of permits issued upon estimated number of permits issued

Annual costs-paid by CAPS permit fee Annual costs-paid by CAPS permit fee (currently $10)(currently $10)

WHAT HAS BEEN THE IMPACT WHAT HAS BEEN THE IMPACT OF CAPS?OF CAPS?

The CAPS has greater control over routes The CAPS has greater control over routes taken (for all agencies)taken (for all agencies)

The types of permits issued have been The types of permits issued have been simplified to be efficient for both the agencies simplified to be efficient for both the agencies and businesses.and businesses.

Businesses seem to love the systemBusinesses seem to love the system The system is revenue/expense neutral to The system is revenue/expense neutral to

CAPSCAPS The number of permits issued has actually The number of permits issued has actually

increased, thereby increasing revenue to increased, thereby increasing revenue to agenciesagencies

HOW DID CAPS ENGAGE THE HOW DID CAPS ENGAGE THE TOWNSHIPS AND TOWNSHIPS AND MUNICIPALITIES?MUNICIPALITIES?

First, we asked if they were interested and First, we asked if they were interested and explained our plan for how we would set it upexplained our plan for how we would set it up

Second, agencies saw advantages that they Second, agencies saw advantages that they liked:liked:They avoided day to day permitting issues. CAPS They avoided day to day permitting issues. CAPS

does all the workdoes all the workSome passed revenue enhancing ordinances (CAPS Some passed revenue enhancing ordinances (CAPS

provided the impetus for implementation)provided the impetus for implementation)The system provided a significant administrative and The system provided a significant administrative and

functional improvement for the Township Highway functional improvement for the Township Highway CommissionersCommissioners

The increased efficiency helps all agenciesThe increased efficiency helps all agencies

DOES CAPS INTERFACE WITH DOES CAPS INTERFACE WITH THE STATE SYSTEM?THE STATE SYSTEM?

o Yes on an on-going basis as neededYes on an on-going basis as neededo Yes, even more so now that the State is Yes, even more so now that the State is

coordinating their permitting with localscoordinating their permitting with locals

ADVICE FOR SYSTEM ADVICE FOR SYSTEM IMPROVEMENTSIMPROVEMENTS

• CAPS System improvements are on-goingCAPS System improvements are on-going• CAPS program tracks all revenue and CAPS program tracks all revenue and

generates financial reportsgenerates financial reports• CAPS tracks all agency revenue and issues CAPS tracks all agency revenue and issues

checks monthly checks monthly • Recommend on-line permit application Recommend on-line permit application • Recommend ability to accept credit cardsRecommend ability to accept credit cards• Recommend ability to set up accounts for Recommend ability to set up accounts for

permitteespermittees

ADVICE FOR SYSTEM ADVICE FOR SYSTEM IMPROVEMENTSIMPROVEMENTS

• Recommend that State and Local Recommend that State and Local enforcement is aware of county-wide enforcement is aware of county-wide permitting systempermitting system

• Recommend permitting system is simple and Recommend permitting system is simple and reflective of business needsreflective of business needs

• Meet and update local agencies at least Meet and update local agencies at least yearlyyearly

• CAPS is a stand alone financial entity in CAPS is a stand alone financial entity in Winnebago CountyWinnebago County

Questions?Questions?

► Wayne VlkWayne Vlk Assistant County Assistant County

EngineerEngineer

►Joe PonderJoe PonderCAPS CAPS CoordinatorCoordinator

► 815-319-4000815-319-4000

►815-319-4002815-319-4002