CITY OF SANTA MONICA ESSENTIAL FUNCTIONS JOB ANALYSIS ... Work… · Page 1 of 17 CITY OF SANTA MONICA 1685 MAIN STREET, SANTA MONICA, CA 90401 ESSENTIAL FUNCTIONS JOB ANALYSIS Frequency

City of Santa Monica Maintenance Worker – RRR – September, 2016

Essential Functions Job Analysis © Shaw HR Consulting, Inc

Page 1 of 17

CITY OF SANTA MONICA 1685 MAIN STREET, SANTA MONICA, CA 90401

ESSENTIAL FUNCTIONS JOB ANALYSIS

Frequency Definitions: Never = Does not occur ever, or may not ever occur for some incumbent; Infrequent = May occur, but not on a daily basis; Seldom = Occurs less than 30 minutes per shift; Occasional = Occurs 31 minutes to 2.5 hours per shift; Frequent = Occurs 2.6 to 5.5 hours per shift; Continuous = Occurs more than 5.6 hours per shift

Introduction An essential functions job analysis (EFJA) describes the classification/position and not the work of an individual person. It is a critical tool to use when determining if or how a candidate’s or employee’s work restrictions may impact the traditional physical/mental/emotional demands of the position. The EFJA assists the parties to determine where discussions relating to reasonable accommodation need to begin. It is intended to be a straightforward document providing the reader with the following: 1) core purpose for the position, 2) essential functions which are critical or fundamental to the successful performance of the position, 3) work environment and conditions where the essential functions are performed, 4) listing of skills and abilities that an individual must possess to perform the essential functions, and 5) the mental and emotional demands required to successfully perform the essential functions. EFJAs are also key documents to provide to physicians to ensure that they understand the position and can identify specific work restrictions or activities that may not be safe for an individual to perform.

JOB TITLE DEPARTMENT / DIVISION MAINTENANCE WORKER – RESOURCE RECOVERY AND RECYCLING

PUBLIC WORKS – RESOURCE RECOVERY AND RECYCLING

I. Classification/Position Summary: Picks up, hauls and disposes of bulky items and heavy trash. Performs roadside groundskeeping work. Moves, replaces, services and repairs refuse and recycling containers. Maintains and cleans beaches and surrounding parking areas. Performs a variety of maintenance and custodial duties.

Type of Employment Full time; Hourly

Work Hours / Hours per Week Shifts vary in days and times between 6:00 a.m. to 2:30 p.m.; 8 hours per day; 40 hours per week

Days of the Week Monday through Friday

Overtime /Holidays Required Yes; as assigned and preapproved

Paid / Unpaid Breaks Two 15 minute paid breaks and one 30-minute unpaid meal break taken at assigned times, although times may vary based on workload and staffing levels

Work Pace / Pressure Medium Pace / Medium Pressure

Position represented by a Collective Bargaining Agreement?

Yes; Intl Brotherhood of Teamsters

NOTES: Job description revisions: Personnel Board 9/25/08 (rev.); 5/2/06 (rev.); 1/15/91



Page 2 of 17




II. Essential Functions of Classification/Positions: Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The following functions have been determined to be essential only after carefully evaluating them and determining: the function is the primary reason for which the position was established; removing the function would fundamentally change the position, or eliminate the need for the position; there is a lack of qualified employees available to perform such a function; and for some functions, there are severe consequences if the position is not required to perform the function and the function requires specialized expertise. Essential Functions will be reviewed for each incumbent and the above criteria will be evaluated to ensure that a particular function remains essential for a particular candidate or employee in need of accommodation.

Essential Job Functions and Duties Actual assignment hours may vary. This document is based on an 8-hour day and 40 hours per week schedule.

# Description of Essential Function Percent of Shift / Notes

1

REFUSE AND RECYCLABLE COLLECTION / DISPOSAL DUTIES: Loads, hauls and disposes of trash, debris and heavy objects; responds to trash pick-up requests by police and citizens;

may respond to oil spills caused by broken City sanitation equipment; sweeps and picks up

litter from walkways, streets, alleys, sidewalks, beach, City owned parking structures and other public areas including bus stops; performs other related duties, as assigned. It was clarified in interviews that incumbent assists with collection of refuse and recycling from residents, business and other City locations; maneuvers trash bins up to four yards in size from enclosures to be collected by front loading trash truck; rides in trash truck or may utilize a Scout truck to maneuver bins from areas inaccessible by front loader (i.e. parking garages, etc.); follows an assigned weekly route; replaces trash bins after collection; manually retrieves any spilled refuse or debris; assists trash truck driver to back up out of alley ways and other tight enclosures; may receive radio calls for additional help on other routes; picks up fallen trash cans and moves blocked trash bins to safe loading area; assists with transporting refuse and debris to City transfer station or recycling center; rakes out any stuck debris after dumping. It was further clarified that incumbent receives direction from Supervisor to perform trash clean up at various City locations (i.e. under bridges, City landscaped areas, etc.); cleans debris and liquid spills on City streets and roadways; performs trash clean-up at special events (i.e. marathon, concerts, etc.)

Zero to 86% of shift, concurrent with essential functions #2,3,4,5,6,7,8



Page 3 of 17





2

BULKY REFUSE AND RECYCLABLE COLLECTION / DISPOSAL DUTIES: Responds to work order assignments to pick up bulky and large trash items from residential and commercial customers; hauls, labels and stores abandoned belongings of transients; performs other related duties, as assigned. It was clarified in interviews that incumbent may assist with collecting bulky debris and recyclable materials from residents, businesses, and other City locations (i.e. refrigerators, furniture, televisions, old carpet, building materials, etc.); collects either scheduled bulky and/or abandoned bulky items in the City’s right of way and transports to closest available Recycling Center or City Transfer Station; inspects debris of dangerous items before handling; manually loads materials into collection vehicles; makes special pick-ups of abandoned items when required; reports findings of possible hazardous waste and conditions to Crew Leader or Supervisor. It was further clarified that incumbent may haul, label and store abandoned belongings of transients.

Zero to 86% of shift, concurrent with essential functions #1,3,6,7,8

3

EQUIPMENT OPERATION AND MAINTENANCE: Operates steam cleaning equipment; performs routine checks and maintenance on equipment and vehicles; performs other related duties, as assigned. It was clarified in interviews that incumbent operates various City trucks (i.e. utility trucks, Scout trucks, etc.); uses various hand tools, trash grabber, rakes, shovels, brooms, small hand tools (i.e. hammers, wrenches, pliers, etc.) in minor repair and maintenance of the cleanliness of the trucks and work sites; utilizes loppers and pruners; utilizes water hose for cleaning; obeys safety and traffic laws, and rules, regulations, and procedures of the City; utilizes a two-way radio for communication; may use pallet jack, hand trucks and dollies around maintenance yard; utilizes ladders to clean and inspect vehicles; may operate forklift. It was further clarified that incumbent conducts pre and post trip safety inspection of vehicles; fuels vehicle with diesel or CNG; assists with maintenance of equipment such as washing truck, etc.; cleans up oil and hydraulic spills with absorbent; performs minor maintenance and cleaning of all vehicles and equipment; notifies Fleet Services of any equipment malfunctions or replacement needs.

Up to 86% of the shift, concurrent with essential functions #1,2,4,6,8



Page 4 of 17





4

TRASH BIN / ENCLOSURE MAINTENANCE: Responds to reports of damaged refuse and recycling containers and performs repairs using a variety of hand tools; performs roadside groundskeeping duties including sweeping, mowing and trimming hedges; performs a variety of custodial duties including cleaning, disinfecting and replenishing supplies in restrooms; sweeps, cleans and washes floors, walls, and open space; removes and replaces bollards; installs and removes storm fences; performs minor maintenance and repairs to City facilities or refers problems to appropriate staff; ensures that facilities doors, gates and windows are secure; performs other related duties, as assigned. It was clarified in interviews that incumbent performs minor repairs on trash bins; replaces or greases wheels; greases hinges on bins or enclosures when needed; delivers bins to new collection sites and replaces damaged bins; performs tree trimming, hedging and sweeping around bin enclosures and fence line areas; performs minor clean up and weeding around City yard. It was further clarified in interviews that incumbent does not perform mowing, custodial work, restroom cleaning, floor and wall cleaning, replacing bollards, storm fences and repairs to facilities or secure windows in Resource, Recycling and Recovery assignment as indicated in the job description.

Zero to 18% of the shift, concurrent with essential functions #1,3,5,6,7,8

5

RECORDS / REPORTS / LOGS: Estimates, calculates and collects hauling fees from customers; performs other related duties, as assigned. It was clarified in interviews that incumbent completes pre and post-trip vehicle safety inspection sheet; completes incident reports; utilizes route maps; reviews addresses on route sheet and checks off completed stops; completes work orders for extra services; logs bin repairs and deliveries; may collect fees for bulky item pickup; writes notes for issues identified in the field. It was clarified in interviews that incumbent does not estimate or calculate hauling fees from customers as indicated in the job description.

5% to 10% of the shift, concurrent with essential functions #1,3,4,7,9

6

JOB SITE / TRAFFIC SAFETY: Follows applicable safety rules and regulations; performs other related duties, as assigned. It was clarified in interviews that incumbent ensures compliance and adherence to safety rules and regulations; observes legal and defensive driving practices; is responsible to follow all traffic safety rules and procedures; directs drivers for backing up trash trucks; sets up traffic safety triangles when needed; observes traffic of other trucks and tractors around transfer station, recycling center and City yard; maintains awareness of pedestrians, drivers, coworkers and others on collection routes; ensures proper maintenance and usage of tools.

100% of the shift, concurrent with all other essential functions



Page 5 of 17





7

COMMUNICATION / COLLABORATION: Responds to calls on two-way radio; performs other related duties, as assigned. It was clarified in interviews that incumbent will be responsible to respond to interruptions from people with questions; addresses and handles issues, complaints and concerns from citizens regarding refuse and recycling or forwards to Supervisor for further handling; may need to provide directions around the general area if required; communicate about work being conducted; answer questions concerning work; report findings of possible hazardous waste and conditions to Supervisor; maintain positive public relations for the City; appropriately represent the City at all times through words, actions and appearance.

100% of the shift, concurrent with all other essential functions

8

DRIVING: Drives City vehicles including medium to large trucks, and small utility vehicles; performs other related duties, as assigned.

It was clarified in interviews that incumbent may drive a variety of Class C City-owned vehicles including but not limited to pick-up truck, Scout truck, etc.; delivers and exchanges trash cans and bins to customers. Clarification was provided that incumbent must exhibit solid judgment, regularly and reliably follow all traffic and safety rules, remain nimble and prepared, exhibit good reaction skills and be able to safely and professionally maneuver vehicles within a busy City filled with pedestrians, skateboarders, bicyclists, etc.

Zero to 70% of the shift, concurrent with essential functions #1,3,4,6,8

9

MEETINGS / TRAININGS: It was clarified in interviews that incumbent completes sign-in sheet and attends brief daily tailgate meeting at beginning of shift (to discuss assignments, safety concerns for the day’s work, route sheets, etc.); performs morning stretch routine; participates in meetings with Supervisor when necessary; attends monthly departmental safety meeting and quarterly department meeting. Incumbent participates in a variety of other meetings as required by City through Trukspect on topics such as, but not limited to, traffic control, ladder safety, blood borne pathogens, safe lifting, safe driving, heat illness, heat exhaustion, personal protective equipment, lock out/tag out; disaster response, etc.; attends any OSHA-mandated trainings for position; maintains class C license; may maintain forklift certification.

4-5 hours per month, as required

III. No Marginal/Non-essential Job Functions / Duties



Page 6 of 17




IV. Physical Demands:

Activity Performed

Frequency /Range

Maximum (at one time)

Functions Affected Notes/Examples

Weight Bearing

Standing

Seldom 10 Minutes

1,2,3,4,5,6,7,9 Performing vehicle pre and post-trip inspections; guiding vehicle driven in reverse; fueling and cleaning trucks; cleaning out hopper; maneuvering trash bins; inspecting debris piles; up righting fallen trash cans; tree trimming; shoveling, raking and sweeping; repairing trash bins; attending morning meetings; talking with citizens, coworkers and Supervisor; waiting at dump site

Walking

Occasional to Frequent

5 Minutes

1,2,3,4,5,6,7 Performing vehicle pre and post-trip inspections; loading bulky items in to loader, dump truck or bins (i.e. furniture, appliances, etc.); retrieving debris from roadside; setting up traffic triangles; guiding vehicle driven in reverse; maneuvering trash bins; moving around maintenance yard; cleaning up after special events; pulling cans out for residents; City yard cleanup

Walking on uneven terrain


5 Minutes

1,2,3,4,5,6,7 Performing vehicle pre and post-trip inspections; loading bulky items in to loader, dump truck or bins (i.e. furniture, appliances, etc.); retrieving debris from roadside; setting up traffic triangles; guiding vehicle driven in reverse; maneuvering trash bins; moving around maintenance yard; cleaning up after special events; shoveling, raking and sweeping; City yard cleanup. Surfaces may include sand, dirt, grass, gravel, soft ground, curbs, broken asphalt and cement.

Running

Never* N/A N/A *Emergencies only in situations such as fire, earthquake, unexpected brake released on the equipment

Jumping

Never N/A N/A N/A

Climbing ladder, stairs, stools

Seldom to Occasional

Seconds 1,2,3 In and out of City vehicles and commercial trucks; refuse truck folding ladder; utilizing stairs and ladders to clean

Balancing above ground


5 Minutes

1,2,3 In and out of City vehicles and commercial trucks; refuse truck folding ladder; utilizing stairs and ladders to clean



Page 7 of 17




Activity Performed

Frequency /Range



Bending at the waist


1 Minute Repetitively

1,2,3,4,5,6 Performing vehicle pre and post-trip inspections; loading bulky items in to loader, dump truck or bins(i.e. furniture, appliances, etc.); retrieving debris from roadside; setting up traffic triangles; moving/ maneuvering trash bins; fueling and cleaning trucks; up righting fallen trash cans; performing minor maintenance; clearing out hopper; picking up tools in back of the truck; shoveling, raking and sweeping; greasing truck parts; cleaning hydraulic spills; repairing bin wheels

Twisting at waist side to side


Seconds Repetitively

1,2,3,4,5,6,7,8,9 Performing vehicle pre and post-trip inspections; loading bulky items into loader, dump truck or bins(i.e. furniture, appliances, etc.); retrieving debris from roadside; setting up traffic triangles; moving/ maneuvering trash bins; fueling and cleaning trucks; up righting fallen trash cans; performing minor maintenance/greasing; clearing out hopper; picking up tools in back of the truck; shoveling, raking and sweeping; repairing trash bin wheels

Stooping slight bend at knees


5 Minutes

1,2,3,4,6 Performing vehicle pre and post-trip inspections; loading bulky items into loader, dump truck or bins(i.e. furniture, appliances, etc.); retrieving debris from roadside; setting up traffic triangles; maneuvering trash bins; fueling and cleaning trucks; up righting fallen trash cans; performing minor maintenance; clearing out hopper; picking up tools in back of the truck; shoveling, raking and sweeping; repairing trash bin wheels

Squatting

Seldom

5 Minutes

1,2,3,4 Performing vehicle pre and post-trip inspections; loading bulky items in to loader, dump truck or bins(i.e. furniture, appliances, etc.); retrieving debris from roadside; fueling and cleaning trucks; performing minor maintenance; clearing out hopper; picking up tools in back of the truck; lifting trash cans; repairing trash bin wheels; weeding

Seated / Non-Weight Bearing

Sitting

Occasional to Continuous

15 Minutes

1,2,3,8,9 Driving vehicles and equipment (i.e. utility truck, Scout truck, etc.) along designated routes; riding in trash truck; talking with coworkers and Supervisor; meetings and trainings



Page 8 of 17




Activity Performed

Frequency /Range



Driving

Infrequent to Frequent

15 Minutes

1,2,3,8 Driving vehicles (i.e. utility truck, Scout truck, etc.) along designated routes; operating forklift

Kneeling one or both knees

Seldom Seconds 1,2,3,4 Performing vehicle pre and post-trip inspections; performing minor maintenance; clearing out hopper; repairing trash bin wheels; weeding

Crawling on hands and knees

Never N/A N/A N/A

Lying Down back, side or stomach

Never N/A N/A N/A

Arm Movement

Pushing


2 Minutes

1,2,3,4 Opening/closing vehicle and equipment doors; moving / maneuvering trash bins; opening and closing gates and/or fences; manipulating bulky item debris; utilizing hand trucks and dollies; shoveling, raking and sweeping; using Scout truck controls

Pulling


2 Minutes

1,2,3,4 Opening/closing vehicle and equipment doors; moving/ maneuvering trash bins; opening and closing gates and/or fences; manipulating bulky item debris; utilizing hand trucks and dollies; shoveling, raking and sweeping; using Scout truck controls

Reaching – above shoulder level


30 Seconds 1,2,3,4,6,7 Performing vehicle pre and post-trip inspections; guiding vehicle driven in reverse; climbing in/out of trucks; climbing ladder on equipment to access hopper or back bumper; opening trash truck doors; placing debris in bins; closing trash chutes

Reaching – at shoulder level

Seldom to Frequent

2 Minutes 1,2,3,4,6,7,8 Performing vehicle pre and post-trip inspections; loading bulky items in to loader, dump truck or bins(i.e. furniture, appliances, etc.); maneuvering trash bins; retrieving debris from roadside; driving; cleaning vehicle; performing minor maintenance; writing on checklist; clearing out debris and trash inside hopper; opening equipment doors



Page 9 of 17




Activity Performed

Frequency /Range



Reaching – below shoulder level

Frequent to Continuous

15 Minutes

1,2,3,4,5,6,7,8,9 Performing vehicle pre and post-trip inspections; riding in trash truck; guiding vehicle driven in reverse; fueling and cleaning trucks; cleaning out hopper; maneuvering trash bins; inspecting debris piles; up righting fallen trash cans; shoveling, raking and sweeping; attending morning meetings; talking with coworkers and Supervisor; retrieving debris from roadside; setting up traffic triangles; moving around maintenance yard

Steering

Infrequent to Frequent

15 Minutes 1,2,3,4,8 Operating City vehicles ( utility truck, Scout truck, etc.); utilizing pallet jack, hand truck and dolly; operating forklift

Neck Movement

Extension of the neck looking upward

Seldom to Frequent

2 Minutes 1,2,3,6,8 Performing vehicle pre and post-trip inspections; guiding vehicle driven in reverse; fueling and cleaning trucks; climbing in/out of trucks; climbing ladder on equipment to access hopper or back bumper; opening trash truck doors; watching trash truck operation for safety

Flexion of the neck

looking downward


10 Minutes 1,2,3,4,5,6,7,8,9 Performing vehicle pre and post-trip inspections; guiding vehicle driven in reverse; fueling and cleaning trucks; cleaning out hopper; maneuvering trash bins; inspecting debris piles; up righting fallen trash cans; standing on back of rear loader to the next stop; shoveling, raking and sweeping; retrieving debris from roadside; setting up traffic triangles; operating trash grabbing arm; repairing trash bin wheels

Twisting of the neck side to side



1,2,3,4,5,6,7,8,9 Performing vehicle pre and post-trip inspections; guiding vehicle driven in reverse; fueling and cleaning trucks; cleaning out hopper; maneuvering trash bins; inspecting debris piles; up righting fallen trash cans; standing on back of rear loader to the next stop; shoveling, raking and sweeping; attending morning meetings; retrieving debris from roadside; setting up traffic triangles; moving around maintenance yard

Hand Activities



Page 10 of 17




Activity Dominant Hand

Non Dominant

Hand


Functions Affected

Notes/Examples

Fine Manipulation


Seldom 10 Minutes 1,2,3,4,5,6,8,9 Writing on checklists; opening /closing doors, trash bin lids and gates; performing minor maintenance duties; manipulating toggle switches and levers to control and operate equipment; using two-way radio; locks on enclosures with keys and buttons; trash grabber; repairing trash bin wheels; driving; toggle switches; gate codes; using tablet

Keyboarding / Typing

Never Never N/A N/A N/A

Simple Grasp


Seldom 10 Minutes 1,2,3,4,5,6,8,9 Writing on checklists; opening /closing doors, trash bin lids and gates; performing minor maintenance duties; manipulating toggle switches and levers to control and operate equipment; using two-way radio; locks on enclosures with keys and buttons; trash grabber; driving; repairing trash bin wheels; weeding

Up & Down Flexion of Wrist




1,2,3,4,5,6,7,8 Opening locks on gates to access bins; driving; retrieving displaced trash and debris; utilizing trash grabber, rake or shovel to clean up trash; using 2-way radio; manipulating hand tools while performing minor repairs on wheels; fueling and cleaning vehicle; opening equipment doors; manipulating equipment controls and switches; setting up traffic triangles

Side to Side Motion of Wrist




1,2,3,4,5,6,7,8 Opening locks on gates to access bins; driving; retrieving displaced trash and debris; utilizing trash grabber to clean up trash; manipulating hand tools while performing minor repairs on trash bin wheels; sweeping, raking or shoveling; cleaning vehicle; opening equipment doors; manipulating equipment controls and switches

Turning / Rotation of Wrist or Hand




1,2,3,4,8 Performing minor repairs on wheels; opening locks on gates to access bins; manipulating keys; steering

Gross Manipulation



2 Minutes 1,2,3,4 Clearing hopper; opening and closing gates; shoveling and raking; maneuvering trash bins; manipulating bulky items (i.e. refrigerators, furniture, televisions, old carpet, building materials, mattresses, etc.)



Page 11 of 17




Activity Dominant Hand

Non Dominant

Hand


Functions Affected

Notes/Examples

Powerful Grasp/ Tight Grasp



2 Minutes 1,2,3,4 Clearing hopper; performing minor repairs on trash bins; climbing into trash truck; shoveling and raking; maneuvering trash bins; manipulating bulky items (i.e. refrigerators, furniture, televisions, old carpet, building materials, mattresses, etc.)

V. Lift/Carry Weight Requirements:

Weight Lifted (lbs.)

Frequency (Range)

Height Lifted

Distance Carried

Notes/Examples Functions Affected

1 to 10


Above Shoulder

100 Yards 2-way radio; broom; hose; rake; shovel; water hose nozzle; pliers; screwdriver; maps; keys; paperwork; absorbent (5#); clipboards; route box; tool bag

1,2,3,4,5,6

11 to 25


Above Shoulder

50 Yards Small bulk items for collection (i.e. furniture, appliances, debris, etc.); up-righting trash cans; carrying cans from residences

1,2,3,4

26 to 50

Infrequent to Occasional

To Shoulder 10 Yards Bulk items for collection (i.e. furniture, appliances, debris, etc.); pushing/pulling trash bins

1,2,4

51 to 75

Seldom to Frequent

At Shoulder 3 Yards Bulk items for collection (i.e. furniture, appliances, debris, etc.); pushing/pulling trash bins

1,2,4

75 plus

Seldom to Frequent

At Shoulder 3 Yards Bulk items for collection (i.e. refrigerators, furniture, televisions, old carpet, building materials, etc.); pushing/pulling trash bins

1,2,4

NOTES: According to the job description, incumbent must be able to lift heavy objects weighing up to 90 pounds, push and pull heavy containers.

VI. Equipment or Machinery Operated:

Item Description Frequency of Use Item Description Frequency of Use

City vehicles (utility truck, Scout truck, etc.)

Infrequent to Frequent Rake, hoe, broom, shovel Seldom to Occasional

Water hose Infrequent to Seldom Hand tools (pliers, screw driver, etc.)

Infrequent to Seldom

2-way radio Occasional Trash grabber Infrequent to Occasional



Page 12 of 17




Ladders

Infrequent to Seldom Pallet jack / dolly / hand truck Infrequent to Seldom

Loppers / pruners Infrequent to Occasional

Forklift Infrequent to Seldom

VII. Environmental Exposures:

Brief Description: Work is performed indoors and outdoors depending on daily assignment. Indoor work is primarily in a climate

controlled vehicle cab. Work will typically be performed on public streets, sidewalks, parkways, alleys and other locations within City limits. Incumbents are exposed to seasonal outdoor weather conditions, which are typically not extreme / severe in the City of Santa Monica, as well as slippery surfaces such as grass, wet pavement, gravel, sand, wood chips, etc. Incumbents may be indoors on occasion, with flooring surfaces such as cement, tile, linoleum and carpet.

Work Environment/ Situations/Exposures

Frequency of Exposures

Example of Environment / Exposure

Indoors Occasional to Frequent City Yard office; meeting rooms; maintenance shop; trucks; climate controlled trash truck

Outdoors Occasional to Frequent

City of Santa Monica streets, sidewalks, neighborhoods, parking lots, parks, City yard; cleaning up roadway spills; transfer station

Contact with Customers, End Users, General Public

Occasional

Coworkers; general public; customers; other City employees; homeless; Police and Fire departments; vendors

Smells/Scents – e.g., fragrances, synthetic odors, toiletries, food smells

Occasional to Frequent Gasoline; diesel; compressed natural gas; oil; exhaust; exposure to public and bodily odors including perfume and cologne; trash odors; green waste; homeless encampments; trash debris; ocean air

Traffic – e.g., to be in traffic to perform an essential function

Occasional to Continuous Working on City streets, sidewalks or alleys; driving to and from work sites along route; City Yard; cleaning up roadway spills

Extreme Changes in temperature, humidity, or moisture


Temperatures can change significantly from start to end of day; seasonal weather conditions; temperatures in Santa Monica can reach in excess of 100 degrees Fahrenheit at certain times of year. Incumbent will work in inclement weather conditions.

Fumes/smoke – e.g., chemicals, exhaust, vapor

Seldom to Frequent Exhaust; solvents; trash/debris; grease; fuels

Excessive Noise – e.g. large crowds, sirens, machinery

Occasional to Continuous Trash truck; dumping trash bins; maneuvering trash bins; public; traffic; sirens; back up signal

Working at heights – e.g., scaffolding, ladders

Seldom to Occasional Checking street trash truck hopper; climbing in and out of trucks; in bed of stake bed truck; cleaning vehicles

Lighting – e.g., fluorescent, natural, direct sunlight

Continuous Fluorescent lighting indoors; direct and indirect sunlight outdoors and in vehicle cab.

Working with Biohazards – e.g., body fluids, blood

Infrequent to Seldom May be exposed to feces/urine and/or blood in hopper and collecting trash; dirty diapers; cleaning up homeless encampments

Dust, Wind, and/or Pollen Occasional Regular outdoor work at times; exposed to seasonal outdoor conditions, wind, dust

Vibration – e.g., power tools, jackhammer

Occasional to Continuous Maneuvering trash bins; pushing dolly, pallet jack over uneven ground; riding in trash truck



Page 13 of 17




Toxic Substances – e.g., corrosives, carcinogens, poisons

Infrequent to Seldom Homeless encampments; hypodermic needles; hydraulic; motor oil; diesel; incumbent will not handle hazardous materials; radiation

Electrical Hazards – e.g., live electrical wires

Never N/A

Explosive Hazards – e.g., bomb threats, chemicals

Never N/A

Confined Spaces – e.g., attics, manholes

Infrequent to Seldom In trash truck hopper

Mechanical Hazards – e.g., running machinery, conveyor belt

Infrequent to Frequent Trash truck packer and operating arms

Near / With Heavy Machinery – e.g., tractor, forklift

Infrequent to Frequent Scout truck; trash trucks; sweepers

Other – e.g., unique aspects of work environment

Frequent Ability to be constantly aware of environment/surroundings; ability to react quickly to perceived or real dangers (i.e. speeding vehicles, etc.) in environment; ability to recognize potential hazards and follow appropriate precautions to safeguard self and others; ability to remain nimble, alert and prepared, exhibit good reaction skills and be able to safely and professionally maneuver vehicles within a busy, urban city environment filled with pedestrians, skateboarders, bicyclists, etc.

VIII. Communication / Sensory Demands:

Sensory Demand / Method Frequency

(Range) Functions Affected

Notes/ Examples

Smell: Ability to sense odors, to make an assessment / judgment of a

situation e.g. smell for dangerous gases, smoke, fires, spoiled food, vapors, dampness, waste, decomposing animals.


1,2,3,4,6,8

Emergency situations; to be able to smell fire or foreign substance to alert other personnel; assess gas leaks/lines in work area; working around commercial trucks safely; identify any toxic debris

Sight: Ability to distinguish objects e.g. to work safely in open areas with

obstacles, to operate vehicles, machinery or equipment, avoid stationary objects, deduce space and apply spatial reasoning.

Continuous

1,2,3,4,5,6,7,8,9

See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; operating vehicles safely; conducting grounds inspections; reading warning/product labels; completing paperwork / checklists; maneuvering trash bins; loading debris into trucks and bins; driving



Page 14 of 17




Hearing: Ability to actively listen; oral comprehension, to perceive and

react to sonic communication or noise e.g. to receive instruction, to communicate via radio, or telephone.

Frequent to Continuous

1,2,3,4,6,7,8,9

Hear in the normal audio range with or without correction; exposure to noise; assessing proper functioning of equipment; responding to two-way radio calls; conversing with others; maintaining safety at work sites

Speaking: Ability to orally communicate information and ideas verbally

so others will understand e.g. to verbally engage with customer base, to give instruction, to advise, to warn or to instruct.


1,2,3,4,5,6,7,9

Responding to phone calls and two-way radio; clearly communicate task status; actively engage with coworkers and team members; speak with trash truck driver and Supervisor; dispatch

Reading: Ability to understand written sentences and paragraphs in work

related documents and related materials e.g. labels, equipment safety instructions, manuals, work orders.


1,2,3,4,5,6,7,8,9

Printed material; computer data; handwritten notes and messages; ability to read written directions, instructions and assignments; reading traffic signs; reading warning labels/directions; reading manuals with policies and procedures; vehicle checklists

Writing: Ability to communicate by way of written materials, to

communicate information and ideas in writing, to document e.g. work orders, noting files, signing off on documents, create letters.


1,2,3,4,5,7,9

Handwriting, memorandums; using checklists on clipboards; note taking on route maps; route sheets; bin and delivery logs

Math: Ability to understand and apply mathematics, to compute /

rationalize a series of numeric variables to come to an accurate conclusion e.g. measuring materials, estimating project cost, time management.


1,2,3,4,5,8

Simple calculation checks on routes; time spent on job; drive time route collection; utilizing maps; counting correct amount of bins for customer; bulky item checks

IX. Personal Protective Equipment / Safety Training and Devices:

Personal Protective Equipment and Safety Training and Devices: It was clarified in interviews that the following safety equipment is provided to incumbent: safety goggles; hard hat; hearing protection (buds or muffs by choice of incumbent); leather, rain or nitrile gloves; rain gear; dust/particle masks; safety triangles; fluorescent vests; two-way radio; steel-toed and rain boots; back brace; spill kits. It was also clarified in interviews that the incumbent has regular access to eye wash stations, first aid kits, and fire extinguishers. Incumbent participates in all legally required trainings for position, as well as any elective or City-provided training as assigned by Supervisor.

X. Required Qualifications:

Education/Training/Experience:

High school graduation or the equivalent; one year of recent, paid work experience performing general construction, maintenance or repair work which has included heavy physical labor.

Knowledge Of: Safe work practices and procedures; hand and gardening power tools and equipment; cleaning tools, solutions and cleaning equipment; general construction practices including carpentry and painting



Page 15 of 17




techniques; basic vehicle and equipment maintenance; basic mathematics; effective customer service techniques.

Ability To:

Perform simple plumbing, painting and carpentry repairs; safely and properly operate power and heavy equipment, including jackhammers, power and chain saws, skip loaders, backhoes, dump trucks, and power root cutters; perform physical labor for sustained periods; read maps, charts, blue prints and gauges; perform simple mathematical calculations; take accurate measurements; follow oral and written instructions; work in non-permit confined spaces; lift and carry heavy objects; establish and maintain effective and cooperative working relationships with City employees and the general public; provide effective customer service.

Skill In: Reading, writing, and communicating in English at an appropriate level.

License / Certification:

Possession of a valid Class C driver license. Depending on assignment, a higher-class license may be required.

Supervision Received: Works under close supervision of a supervisory employee and/or designee, arranging and performing routine assignments alone. Detailed instructions are frequently provided and work is carefully reviewed.

Supervision Exercised: Trains and coordinates activities of temporary staff, as assigned.

Working Conditions:

Work is regularly performed outside in seasonal climate and weather conditions and on slippery surfaces. Work requires exposure to vibrations, noise, dust, dirt, odors, chemicals and occasional unsanitary conditions. Required to work evenings, weekends and holidays and during emergencies, as assigned. Physical demands include working in confined spaces, repetitive bending, kneeling, reaching, climbing and standing. Must be able to lift heavy objects weighing up to 90 pounds, push and pull heavy containers, and rig heavy loads using truck hydraulic arm lift controls.

XI. Work Functions / Functional Manifestations:

Mental / Psychological Demand

Required (Yes / No)

Functions Affected Notes / Example

UNDERSTAND AND FOLLOW DIRECTIONS – with little or no direction

YES

1,2,3,4,5,6,7,8,9

Ability to understand written or oral instructions and follow directions with little or no additional direction or supervision. Ability to ask simple questions or request assistance and identify when assistance is needed; ability to recognize potential hazards and follow appropriate precautions.

MEMORY

YES

1,2,3,4,5,6,7,8,9 Ability to remember locations and work procedures;

ability to perform activities of a routine nature; ability to understand and remember detailed instructions

REGULAR AND RELIABLE ATTENDANCE

YES

1,2,3,4,5,6,7,8,9

Ability to perform activities within a schedule, maintain regular attendance and be punctual; ability to complete a normal work day and / or work week and perform at a consistent pace to meet productivity expectations.



Page 16 of 17




PROBLEM SOLVING

YES

1,2,3,4,5,6,7,8,9

Ability to set realistic goals or make plans independently of others; ability to respond appropriately to changes in the work conditions; ability to make independent decisions or judgments based on appropriate information

ABILITY TO PERFORM COMPLEX AND VARIED TASKS

YES

1,2,3,4,5,6,8

Ability to synthesize, coordinate and analyze data; ability to perform jobs requiring precise attainment of set limits, tolerances or standards; ability to perform a variety of duties, often changing from one task to another of different nature without loss of efficiency or composure

ABILITY TO DEVELOP AND MAINTAIN POSITIVE WORK RELATIONSHIPS

YES

1,2,3,4,5,6,7,8,9

Ability to get along with co-workers or peers; ability to get along with diverse groups of people and customers/clients; monitor and adjust personal behaviors to support positive work environment for company/organization; ability to interact appropriately with people; ability to respond appropriately to evaluation or criticism.

SUPERVISE/LEAD AND INFLUENCE OTHERS

YES

1,2,3,4,5,6,7,8

Ability to negotiate with, instruct or supervise people; ability to convince or direct others; ability to perform work activities requiring negotiating with, explaining or persuading; mentoring.



Page 17 of 17




XII. Participants:

The following persons were interviewed as subject matter experts on the classification/position. Their signatures signify their agreement that to their best knowledge the document represents the current and traditional physical, mental and emotional demands of the classification/position and not of any one particular assignment or incumbent.

Name Job Title Signature Date

Robert Walker

Maintenance Worker - RRR

Rigoberto Matias

RRR Supervisor

Jim Keezell

Resource Recovery and Recycling Administrator

Christina Winting

Human Resources Manager

XIII. Methods of Gathering Information:

Observation of Duties: NO

Referred to an Existing Job Description: YES Interview of Participants: YES; 6/20/16

In order to develop this Essential Functions Job Analysis, the Consultant noted below objectively gathered information which was identified and contributed by the above employer participants. It is the employers and participants noted above whom are ultimately responsible for confirming the accuracy of all information outlined in this report. Any changes made to this document will require the organization to obtain new signatures to again confirm changes are correct across the classification. It is recommended this document be reviewed periodically for accuracy prior to its intended use.

Consultant Completing EFJA:

Ryan Long, Consultant Essential Function Job Analysis Development Shaw HR Consulting, Inc. 107 N. Reino Road # 414 Newbury Park, CA 91320 Phone: 805.498.9400 Fax: 805.464.3535 [email protected]

mailto:[email protected]

Documents

CITY OF SANTA MONICA ESSENTIAL FUNCTIONS JOB ANALYSIS ... Work… · Page 1 of 17 CITY OF SANTA MONICA 1685 MAIN STREET, SANTA MONICA, CA 90401 ESSENTIAL FUNCTIONS JOB ANALYSIS Frequency