Colorectal Cancer ScreeningPilot Programme

Primary Care Doctor eHRSS related issues

How to activate participant’s eHR account and build indefinite sharing consent?

(ver. October 2016)

eHRSS related issues

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Before enrolling in the Colorectal Cancer Screening Pilot Programme, the participant should go through the following procedures related to eHRSS:1. Register in eHRSS2. Activate the eHR account at the PCD clinic if the

registration was not done in person3. Build indefinite sharing consent

If (2) and (3) have not yet been completed, (2) and (3) can be done at the same time in the eHRSS platform (see slides 3-16)

If only (3) has not yet been completed, (3) can be done in CRC IT System (see slides 17-19)

eHRSS platform

Activating participant’s eHR account and building indefinite sharing consent

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Step 1

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Participant comes into the clinic and inserts HKIC into card reader under CRC IT System attempting to enrol in the Pilot ProgrammeIf the participant has already registered with eHRSS, but account not yet activated, a pop-up message will be displayed on screen

Step 2

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To activate account, go to the eHRSS menu bar, click “Healthcare Recipient” under “Administration”

Step 3 (Smart ID method)

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Ask participant to insert HKIC into the card reader, then click “Next” button

From this step onward, for cases requiring manual input (eg. HKIC chip failure), please refer to slide 11 to 16

Step 4 (Smart ID method)

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Select sex of participant

Click “confirm”

Step 5 (Smart ID method)

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Obtain sharing consent (for sharing clinical information kept in eHRSS) from participant by clicking the radio-button for “Indefinite Sharing Consent”Click “Next”

NoteOnly the “Indefinite Sharing Consent” option will be allowed for enrolling in the Pilot Programme in order to promote the continuity of care

Step 6

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Confirm participant’s detailsClick “Next”Click “Submit”, a pop-up reminder message will be displayedClick “Yes” when the participant has acknowledged understanding the Participant Information Notice of the eHRSS

Step 7

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After confirming the details, click “Print Notification Letter” to confirm eHR account activation and sharing consent built

The participant is now ready for enrolling in the Pilot Programme

Step Mi (Manual method)

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Type in required details, click “Next”

Step Mii (Manual method)

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NoteOnly the “Indefinite Sharing Consent” option will be allowed for enrolling in the Pilot Programme in order to promote the continuity of care

Obtain sharing consent (for sharing clinical information kept in eHRSS) from participant by clicking the radio-button for “Indefinite Sharing Consent”Select “Sign Consent Form” then click “Print Consent Form”

Step Miii (Manual method)

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Verify details on the consent formAsk participant to sign the consent formDoctor/clinic to fax the consent form to eHR Registration Office (fax no. 3467 6000) within 7 days

Step Miv (Manual method)

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Click “Submit”

Step Mv (Manual method)

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A pop-up reminder message will be displayedClick “Yes” when the participant has acknowledged understanding the Participant Information Notice of the eHRSS

Step Mvi (Manual method)

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After confirming the details, click “Print Notification Letter” to confirm eHR account activation and sharing consent built

The participant is now ready for enrolling in the Pilot Programme

CRC IT System

Building indefinite sharing consent

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Step 1

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Participant comes into the clinic and inserts HKIC into card reader under CRC IT System attempting to enrol in the Pilot ProgrammeIf the participant has already registered with eHRSSand activated the account, but indefinite sharing consent not yet built, a pop-up message will be displayed on screen

Click “Yes”

Step 2

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Select “Indefinite Sharing Consent”Select “Smart ID Card”Click “Submit”Building of indefinite sharing consent has been completed