Generator KPC Specs

8/13/2019 Generator KPC Specs

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KENYA PIPELINE COMPANY LIMITED

TENDER FOR THE SUPPLY, INSTALLATION AND

COMMISSIONING OF A 750 KVA GENERATOR COMPLETE

WITH AUTOMATIC TRANSFER SWITCHBOARD AT KISUMU

DEPOT (PS 28)

SU/QT/577N/13

AUGUST 2013

MANAGING DIRECTOR

KENYA PIPELINE COMPANY LIMITED

P.O. BOX 73442 00200

NAIROBI


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TABLE OF CONTENTS

SECTION I: INVITATION TO TENDER 4

SECTION II: INSTRUCTIONS TO TENDERERS ERROR! BOOKMARK NOT DEFINED.

SECTION III: GENERAL CONDITIONS OF CONTRACT 20

SECTION IV: SPECIAL CONDITIONS OF CONTRACT 26

SECTION V: TECHNICAL SPECIFICATIONS 29

SECTION VI: PRICE SCHEDULE 59

SECTION VII: TENDER EVALUATION CRITERIA 61

SECTION IX: STANDARD FORMS 63

9.1 FORM OF TENDER 64

9.2 CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM 65

9.3 MANUFACTURERS AUTHORIZATION FORM 67

9.4 CERTIFICATE OF SITE VISIT 68

9.5 CONTRACT FORM 69

9.6 LETTER OF NOTIFICATION OF AWARD 70


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INTRODUCTION

COMPANY PROFILE

Incorporation and Mandate

Kenya Pipeline Company (KPC) Limited was incorporated on 6thSeptember 1973

under the Companies Act (CAP 486) and started commercial operations in 1978.The Company is 100 percent owned by the Government and complies with the

provisions of the State Corporations Act (Cap 446) of 1986. The company

operations are also governed by relevant legislations and regulations such as; the

Finance Act, the Public Procurement Regulations, amongst others.

Pipeline System

The pipeline system currently consists of 450 km of Line-1 running from the port of

Mombasa to Nairobi, 325 km of Line-2 from Nairobi to Eldoret, 121 km of Line-3from Sinendet to Kisumu, and 324 km of Line-4 from Nairobi to Eldoret. The

installed maximum flow rate for Line-1 is 880 m3per hour while Line-2 and 3 have

a combined flow rate of 220 m3per hour, Line-4 on the other hand has a installed

flow rate of 378 m3per hour.


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SUPPLY, INSTALL ATI ON AND COMMISSIONI NG OF A 750 KVA GENERATOR C/W ATS AT PS28 Page 4

SU/QT/577N/13

SECTION I: INVITATION TO TENDER

August, 2013.

The KENYA PIPELINE COMPANY invites sealed tenders from eligible

candidates for TENDER FOR THE SUPPLY, INSTALLATION ANDCOMMISSIONING OF A 750 KVA GENERATOR COMPLETE WITH

AUTOMATIC TRANSFER SWITCHBOARD AT KISUMU DEPOT (PS 28)

Interested eligible candidates may inspect and obtain the tenderdocuments at theoffice of the Procurement Manager, Kenya Pipeline Company Ltd, Nairobi

Terminal, Nanyuki Road, and Industrial Area during normal working hours onpayment of non-refundable fee of Ksh.1,000.00 payable in cash or in form of a

Bankers Cheque drawn in favour of Kenya Pipeline Company Limited. The tenderdocuments can also be viewed and downloaded from the websitewww.kpc.co.keat

no cost. Bidders who download the tender document from the website will berequired to email their detailed contact information to [email protected] for

recording,further clarifications and addenda.

Interested firms mustensure that they comply with the following requirements andsubmit the relevant documents; (these documents must be placed in a separate

envelope marked Mandatory Requirements)

a) Provide a Certificate of Incorporation/Registration

b)Provide a Valid KRA Tax Compliance Certificate (Local Firms)c) Provide a Tender Security of Kshs.100,000

d)Provide a certificate of site visit- scheduled for 10th

September 2013 at

10.00am

e) Provide a Manufacturers Authorization letter for authorized dealers

f) National Construction Authority certificate/letter

Bidders must paginate all their documents and initial each page.

KPC reserves the right to confirm the authenticity of all documents submittedby Tenderers. Any attempt by bidders to misrepresent themselves by

submitting documents that are not genuine will amount to disqualification.

Prices quoted should be net inclusive of all taxes and shall remain valid for a period

of 120 days from the closing date.

Tenders must be addressed to:
http://www.kpc.co.ke/http://www.kpc.co.ke/http://www.kpc.co.ke/mailto:[email protected]:[email protected]:[email protected]://www.kpc.co.ke/


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The Managing Director

Kenya Pipeline Company

Kenpipe Plaza

Nanyuki Road, Industrial Area

Kenpipe Plaza

P.O BOX 73442 Nairobi 00200

Tel: +254-020-2606500-4

And deposited in the tender box on ground floor of Kenpipe Plaza on or before10:00 AM 17

thSeptember 2013. Tenders shall be opened immediately thereafter

and tenderers or their representatives who wish to attend are welcome. Tenderdocuments are not transferable.

Kenya Pipeline Ltd reserves the right to accept or reject any tender either in whole

or in part and is not bound to give reasons thereof.

NICHOLAS GITOBU

FOR: MANAGING DIRECTOR


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SECTION II: INSTRUCTIONS TO TENDERERS

2.1 Eligible Tenderers

2.1.1 This Invitation for Tenders is open to all tenderers eligible as described in the

Invitation to Tender. Successful tenderers shall complete the supply of goods

by the intended completion date specified in the Schedule of Requirements

Section VI.

2.1.2 KENYA PIPELINE COMPANY employees, committee members, board

members and their relative (spouse and children) are not eligible to

participate in the tender.

2.1.3 Tenderers shall provide the qualification information statement that thetenderer (including all members of a joint venture and subcontractors) is not

associated, or have been associated in the past, directly or indirectly, with a

firm or any of its affiliates which have been engaged by KENYA PIPELINE

COMPANY to provide consulting services for the preparation of the design,

specifications, and other documents to be used for the procurement of the

goods under this Invitation for tenders.

2.1.4 Tenderers shall not be under a declaration of ineligibility for corrupt and

fraudulent practices.

2.2 Eligible Goods

2.2.1 All goods to be supplied under the contract shall have their origin in eligible

source countries.

2.2.2 For purposes of this clause, origin means the place where the goods are

mined, grown, or produced. Goods are produced when, through

manufacturing, processing, or substantial and major assembly of components,

a commercially-recognized product results that is substantially different in

basic characteristics or in purpose or utility from its components

2.2.3 The origin of goods is distinct from the nationality of the tenderer.


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2.3 Cost of Tendering

2.3.1 The Tenderer shall bear all costs associated with the preparation and

submission of its tender, and KENYA PIPELINE COMPANY, will in no

case be responsible or liable for those costs, regardless of the conduct oroutcome of the tendering process.

2.4 The Tender Document

2.4.1 The tender document comprises the documents listed below and addenda

issued in accordance with clause 2.6 of these instructions to Tenderers

(i) Invitation to Tender

(ii) Instructions to tenderers

(iii) General Conditions of Contract(iv) Special Conditions of Contract

(v) Schedule of requirements

(vi) Technical Specifications

(vii) Tender Form and Price Schedules

(viii) Contract Form

(ix) Bank Guarantee for Advance Payment Form

(x) Confidential Business Questionnaire

2.4.2 The Tenderer is expected to examine all instructions, forms, terms, and

specifications in the tender documents. Failure to furnish all information

required by the tender documents or to submit a tender not substantially

responsive to the tender documents in every respect will be at the tenderers

risk and may result in the rejection of its tender.

2.5 Clarification of Documents

2.5.1 A prospective tenderer requiring any clarification of the tender documentmay notify KENYA PIPELINE COMPANY in writing or by post at the

address indicated in the Invitation to Tender. KENYA PIPELINE

COMPANY will respond in writing to any request for clarification of the

tender documents, which it receives not later than seven (7) days prior to the

deadline for the submission of tenders, prescribed by KENYA PIPELINE

COMPANY. Written copies of KENYA PIPELINE COMPANY response


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(including an explanation of the query but without identifying the source of

inquiry) will be sent to all prospective tenderers that have received the tender

document.

2.5.2 KENYA PIPELINE COMPANY shall reply to any clarifications sought by

the tenderer within 3 days of receiving the request to enable the tenderer tomake timely submission of its tender.

2.6 Amendment of Documents

2.6.1 At any time prior to the deadline for submission of tenders, KENYA

PIPELINE COMPANY, for any reason, whether at its own initiative or in

response to a clarification requested by a prospective tenderer, may modify

the tender documents by amendment.

2.6.2 All prospective candidates that have received the tender documents will benotified of the amendment in writing or by post and will be binding on them.

2.6.3 In order to allow prospective tenderers reasonable time in which to take the

amendment into account in preparing their tenders, KENYA PIPELINE

COMPANY, at its discretion, may extend the deadline for the submission of

tenders.

2.7 Language of Tender

2.7.1 The tender prepared by the tenderer, as well as all correspondence and

documents relating to the tender exchange by the tenderer and KENYA

PIPELINE COMPANY, shall be written in English language, provided that

any printed literature furnished by the tenderer may be written in another

language provided they are accompanied by an accurate English translation

of the relevant passages in which case, for purposes of interpretation of the

tender, the English translation shall govern.

2.8 Documents Comprising of Tender

2.8.1 The tender prepared by the tenderers shall comprise the following

components

a. a Tender Form and a Price Schedule completed in accordance with

paragraph 2.9, 2.10 and 2.11 below.


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b. documentary evidence established in accordance with paragraph 2.1.2

that the tenderer is eligible to tender and is qualified to perform the

contract if its tender is accepted;

c. documentary evidence established in accordance with paragraph 2.2.1

that the goods and ancillary services to be supplied by the tenderer are

eligible goods and services and conform to the tender documents; and

2.9 Tender Forms

2.9.1 The tenderer shall complete the Tender Form and the appropriate Price

Schedule furnished in the tender documents, indicating the goods to be

supplied, a brief description of the goods, their country of origin, quantity,

and prices.

2.10 Tender Prices

2.10.1The tenderer shall indicate on the appropriate Price Schedule the unit prices

and total tender price of the goods it proposes to supply under the contract

2.10.2Prices indicated on the Price Schedule shall include all costs including taxes,

insurances and delivery to the premises of KENYA PIPELINE COMAPNY.

2.10.3Prices quoted by the tender shall be fixed during the Tenders performance

of the contract and not subject to variation on any account. A tender

submitted with an adjustable price quotation will be treated as non-

responsive and will be rejected, pursuant to paragraph 2.10

2.10.4The validity period of the tender shall be 90 days from the date of opening of

the tender.

2.11 Tender Currencies

2.11.1Prices shall be quoted in Kenya Shillings unless otherwise specified in theAppendix to Instructions to Tenderers.


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2.12 Tenderers Eligibility and Qualifications

2.12.1 Pursuant to paragraph 2.1 the tenderer shall furnish, as part of its tender,

documents establishing the tenderers eligibility to tender and its

qualifications to perform the contract if its tender is accepted.

2.12.2 The documentary evidence of the tenderers eligibility to tender shall establish

to KENYA PIPELINE COMPANY satisfaction that the tenderer, at the time

of submission of its tender, is from an eligible source country as defined

under paragraph 2.1.

2.12.3 The documentary evidence of the tenderers qualifications to perform the

contract if its tender is accepted shall be established to KENYA PIPELINE

COMPANY satisfaction;(a) that, in the case of a tenderer offering to supply goods under the

contract which the tenderer did not manufacture or otherwise produce,

the tenderer has been duly authorized by the goods Manufacturer or

producer to supply the goods.

(b) that the tenderer has the financial, technical, and production capability

necessary to perform the contract;

(c) that, in the case of a tenderer not doing business within Kenya, the

tenderer is or will be (if awarded the contract) represented by an Agent

in Kenya equipped, and able to carry out the Tenderers maintenance,

repair, and spare parts-stocking obligations prescribed in the

Conditions of Contract and/or Technical Specifications.

2.13Goods Eligibility and Conformity to Tender Documents

2.13.1Pursuant to paragraph 2.2 of this section, the tenderer shall furnish, as part of

its tender documents establishing the eligibility and conformity to the tender

documents of all goods which the tenderer proposes to supply under thecontract.

2.13.2The documentary evidence of the eligibility of the goods shall consist of a

statement in the Price Schedule of the country of origin of the goods and

services offered which shall be confirmed by a certificate of origin issued at

the time of shipment.


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2.13.3The documentary evidence of conformity of the goods to the tender

documents may be in the form of literature, drawings, and data, and shall

consist of:

(a) a detailed description of the essential technical and performance

characteristic of the goods; and(b) a clause-by-clause commentary on KENYA PIPELINE COMPANYs

Technical Specifications demonstrating substantial responsiveness of

the goods and service to those specifications, or a statement of

deviations and exceptions to the provisions of the Technical

Specifications.

2.13.4For purposes of the documentary evidence to be furnished pursuant to

paragraph 2.13.3(b) above, the tenderer shall note that standards for

workmanship, material, and equipment, as well as references to brand namesor catalogue numbers designated by KENYA PIPELINE COMPANY in its

Technical Specifications, are intended to be descriptive only and not

restrictive. The tenderer may substitute alternative standards, brand names,

and/or catalogue numbers in its tender, provided that it demonstrates to

KENYA PIPELINE COMPANYs satisfaction that the substitutions ensure

substantial equivalence to those designated in the Technical Specifications.

2.14Validity of Tenders

2.14.1 Tenders shall remain valid for 120 daysor as specified in the Invitation to

Tender after the date of tender opening prescribed by KENYA PIPELINE

COMPANY, pursuant to paragraph 2.18. A tender valid for a shorter period

shall be rejected by KENYA PIPELINE COMPANY as non responsive.

2.14.2In exceptional circumstances, KENYA PIPELINE COMPANY may solicit

the Tenderers consent to an extension of the period of validity. The request

and the responses thereto shall be made in writing. The tender securityprovided under paragraph 2.14 shall also be suitably extended. A tenderer

may refuse the request without forfeiting its tender security. A tenderer

granting the request will not be required nor permitted to modify its tender.


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2.15Format and Signing of Tender

2.15.1 The Tenderer shall prepare two copies of the tender, clearly marking each

ORIGINAL TENDER and COPY OF TENDER, as appropriate. In the

event of any discrepancy between them, the original shall govern.

2.15.2The original and all copies of the tender shall be typed or written in indelible

ink and shall be signed by the tenderer or a person or persons duly authorized

to bind the tenderer to the contract. The letter of authorization shall be

indicated by written power-of-attorney accompanying the tender. All pages

of the tender, except for unamended printed literature, shall be initialed by

the person or persons signing the tender.

2.15.3The tender shall have no interlineations, erasures, or overwriting except asnecessary to correct errors made by the tenderer, in which case such

corrections shall be initialed by the person or persons signing the tender.

2.16 Sealing and Marking of Tenders

2.16.1 The Tenderer shall seal the original and each copy of the tender in separate

envelopes, duly marking the envelopes as ORIGINAL and COPY. The

envelopes shall then be sealed in an outer envelope.

2.16.2 The inner and outer envelopes shall:

(a) Be addressed to KENYA PIPELINE COMPANY at the address given

in the Invitation to Tender:

(b) Bear, tender number and name in the Invitation for Tenders and the

words, DO NOT OPEN BEFORE, 10.00 am on 17th

September 2013.

2.16.3 The inner envelopes shall also indicate the name and address of the tenderer

to enable the tender to be returned unopened in case it is declared late.

2.16.4 If the outer envelope is not sealed and marked as required by paragraph

2.17.2, KENYA PIPELINE COMPANY will assume no responsibility for the

tenders misplacement or premature opening.


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2.17 Deadline for Submission of Tenders

2.17.1 Tenders must be received by KENYA PIPELINE COMPANY at the address

specified under paragraph 2.17.2 no later than 10.00 am on 17th

September

2013.

2.17.2 KENYA PIPELINE COMPANY may, at its discretion, extend this deadline

for the submission of tenders by amending the tender documents in

accordance with paragraph 2.6, in which case all rights and obligations of

KENYA PIPELINE COMPANY and candidates previously subject to the

deadline will therefore be subject to the deadline as extended.

2.18 Modification and Withdrawal of Tenders

2.18.1The tenderer may modify or withdraw its tender after the tenderssubmission, provided that written notice of the modification, including

substitution or withdrawal of the tenders, is received by KENYA PIPELINE

COMPANY prior to the deadline prescribed for submission of tenders.

2.18.2The tenderers modification or withdrawal notice shall be prepared, sealed,

marked, and dispatched in accordance with the provisions of paragraph 2.17.

A withdrawal notice may also be sent by cable, telex but followed by a

signed confirmation copy, postmarked not later than the deadline for

submission of tenders.

2.18.3No tender may be modified after the deadline for submission of tenders.

2.18.4No tender may be withdrawn in the interval between the deadline for

submission of tenders and the expiration of the period of tender validity

specified by the tenderer on the Tender Form. Withdrawal of a tender during

this interval may result in the Tenderers forfeiture of its tender security,

pursuant to paragraph 2.14.7

2.18.5KENYA PIPELINE COMPANY may at any time terminate procurement

proceedings before contract award and shall not be liable to any person for

the termination.


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2.18.6KENYA PIPELINE COMPANY shall give prompt notice of the termination

to the tenderers and on request give its reasons for termination within 14 days

of receiving the request from any tenderer.

2.19Opening of Tenders

2.19.1KENYA PIPELINE COMPANY will open all tenders in the presence oftenderers representatives who choose to attend, at a location specified in the

Invitation to Tender.

The tenderers representatives who are present shall sign a register

evidencing their attendance.

2.19.2The tenderers names, tender modifications or withdrawals, tender prices,

discounts and the presence or absence of requisite tender security and such

other details as KENYA PIPELINE COMPANY, at its discretion, mayconsider appropriate, will be announced at the opening.

2.19.3KENYA PIPELINE COMPANY will prepare minutes of the tender opening.

2.20Clarification of Tenders

2.20.1To assist in the examination, evaluation and comparison of tenders KENYA

PIPELINE COMPANY may, at its discretion, ask the tenderer for a

clarification of its tender. The request for clarification and the response shall

be in writing, and no change in the prices or substance of the tender shall be

sought, offered, or permitted.

2.20.2Any effort by the tenderer to influence KENYA PIPELINE COMPANY in

the tender evaluation, tender comparison or contract award decisions may

result in the rejection of the tenderers tender.

2.21Preliminary Examination

2.21.1KENYA PIPELINE COMPANY will examine the tenders to determine

whether they are complete, whether any computational errors have been

made, whether required sureties have been furnished, whether the documents

have been properly signed, and whether the tenders are generally in order.


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2.21.2Arithmetical errors will be rectified on the following basis. If there is a

discrepancy between the unit price and the total price that is obtained by

multiplying the unit price and quantify, the unit price shall prevail, and the

total price shall be corrected. If the candidate does not accept the correction

of the errors, its tender will be rejected, and its tender security forfeited. If

there is a discrepancy between words and figures the amount in words willprevail

2.21.3KENYA PIPELINE COMPANY may waive any minor informality or non-

conformity or irregularity in a tender which does not constitute a material

deviation, provided such waiver does not prejudice or affect the relative

ranking of any tenderer.

2.21.4Prior to the detailed evaluation, pursuant to paragraph 2.23 KENYA

PIPELINE COMPANY will determine the substantial responsiveness of each

tender to the tender documents. For purposes of these paragraphs, asubstantially responsive tender is one, which conforms to all the terms and

conditions of the tender documents without material deviations. KENYA

PIPELINE COMPANYs determination of a tenders responsiveness is to be

based on the contents of the tender itself without recourse to extrinsic

evidence.

2.21.5If a tender is not substantially responsive, it will be rejected by KENYA

PIPELINE COMPANY and may not subsequently be made responsive by the

tenderer by correction of the non conformity.

2.22Conversion to Single Currency

2.22.1Where other currencies are used, KENYA PIPELINE COMPANY will

convert these currencies to Kenya Shillings using the selling exchange rate

on the date of tender closing provided by the Central Bank of Kenya.

2.23Evaluation and Comparison of Tenders

2.23.1KENYA PIPELINE COMPANY will evaluate and compare the tenders

which have been determined to be substantially responsive, pursuant to

paragraph 2.22


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2.23.2The tender evaluation committee shall evaluate the tender within 30 days of

the validity period from the date of opening the tender.

2.23.3A tenderer who gives false information in the tender document about its

qualification or who refuses to enter into a contract after notification of

contract award shall be considered for debarment from participating in futurepublic procurement.

2.24Preference

2.24.1Preference where allowed in the evaluation of tenders shall not exceed 15%.

2.25Contacting KENYA PIPELINE COMPANY

2.25.1Subject to paragraph 2.21 no tenderer shall contact the KENYA PIPELINE

COMPANY on any matter related to its tender, from the time of the tenderopening to the time the contract is awarded.

2.25.2Any effort by a tenderer to influence KENYA PIPELINE COMPANY in its

decisions on tender, evaluation, tender comparison, or contract award may

result in the rejection of the Tenderers tender.

2.26Award of Contract

(a) Post-qualification

2.26.1In the absence of pre-qualification, KENYA PIPELINE COMPANY will

determine to its satisfaction whether the tenderer that is selected as having

submitted the lowest evaluated responsive tender is qualified to perform the

contract satisfactorily.

2.26.2The determination will take into account the tenderer financial, technical, and

production capabilities. It will be based upon an examination of thedocumentary evidence of the tenderers qualifications submitted by the

tenderer, pursuant to paragraph 2.12.3 as well as such other information as

KENYA PIPELINE COMPANY deems necessary and appropriate.

2.26.3An affirmative determination will be a prerequisite for award of the contract

to the tenderer. A negative determination will result in rejection of the


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Tenderers tender, in which event KENYA PIPELINE COMPANY will

proceed to the next lowest evaluated tender to make a similar determination

of that Tenderers capabilities to perform satisfactorily.

(b) Award Criteria

2.26.4KENYA PIPELINE COMPANY will award the contract to the successful

tenderer(s) whose tender has been determined to be substantially responsive

and has been determined to be the lowest evaluated tender, provided further

that the tenderer is determined to be qualified to perform the contract

satisfactorily.

(c) KENYA PIPELINE COMPANYsRight to Vary quantities

2.26.5KENYA PIPELINE COMPANY reserves the right at the time of contractaward to increase or decrease the quantity of goods originally specified in the

Schedule of requirements without any change in unit price or other terms and

conditions

(d) KENYA PIPELINE COMPANYsRight to Accept or Reject Any or All

Tenders

2.26.6KENYA PIPELINE COMPANY reserves the right to accept or reject any

tender, and to annul the tendering process and reject all tenders at any time

prior to contract award, without thereby incurring any liability to the affected

tenderer or tenderers or any obligation to inform the affected tenderer or

tenderers of the grounds for KENYA PIPELINE COMPANYs action

2.27Notification of Award

2.27.1Prior to the expiration of the period of tender validity, KENYA PIPELINE

COMPANY will notify the successful tenderer in writing that its tender hasbeen accepted and simultaneously notify the unsuccessful tenderers that their

tenders were not successful.

2.27.2The notification of award will not constitute the formation of the Contract

but will have to wait until the contract is finally signed by both parties.


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2.27.3Upon the successful Tenderers furnishing of the performance security

pursuant to paragraph 2.28, KENYA PIPELINE COMPANY will promptly

notify each unsuccessful Tenderer and will discharge its tender security,

pursuant to paragraph 2.14

2.28

Signing of Contract

2.28.1At the same time as KENYA PIPELINE COMPANY notifies the successful

tenderer that its tender has been accepted, KENYA PIPELINE COMPANY

will send the tenderer the Contract Form provided in the tender documents,

incorporating all agreements between the parties.

2.28.2The parties to the contract shall have it signed within 30 days but not until at

least 14 days have lapsed from the date of notification of contract award

unless there is an administrative review request.

2.28.3Within thirty (30) days of receipt of the Contract Form, the successful

tenderer shall sign and date the contract and return it to KENYA PIPELINE

COMPANY.

2.29Corrupt or Fraudulent Practices

2.29.1KENYA PIPELINE COMPANY requires that tenderers observe the highest

standard of ethics during the procurement process and execution of contracts.

When used in the present regulations, the following terms are defined as

follows;

(i) corrupt practice means the offering, giving, receiving, or soliciting of

any thing of value to influence the action of a public official in the

procurement process or in contract execution; and

(ii) fraudulent practice means a misrepresentation of facts in order to

influence a procurement process or the execution of a contract to thedetriment of KENYA PIPELINE COMPANY, and includes collusive

practice among tenderer (prior to or after tender submission) designed

to establish tender prices at artificial non-competitive levels and to

deprive KENYA PIPELINE COMPANY of the benefits of free and

open competition;


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2.29.2KENYA PIPELINE COMPANY will reject a proposal for award if it

determines that the tenderer recommended for award has engaged in corrupt

or fraudulent practices in competing for the contract in question.

2.29.3Further a tenderer who is found to have indulged in corrupt or fraudulent

practices risks being debarred from participating in public procurement inKenya.

2.30Performance Security

2.30.1Within Thirty (30) days of the receipt of notification of award from KENYAPIPELINE COMPANY, the successful tenderer shall furnish the

performance security in accordance with the Conditions of Contract, in thePerformance Security Form provided in the tender documents, or in another

form acceptable to KENYA PIPELINE COMPANY.

2.30.2Failure of the successful tenderer to comply with the requirements ofparagraph 2.27 or paragraph 2.28 shall constitute sufficient grounds for the

annulment of the award and forfeiture of the tender security, in which eventKENYA PIPELINE COMPANY may make the award to the next lowest

evaluated Candidate or call for new tenders.


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SECTION III: GENERAL CONDITIONS OF CONTRACT

3.1 Definitions

3.1.1 In this Contract, the following terms shall be interpreted as indicated:-

(a) The Contract means the agreement entered into between KENYA

PIPELINE COMPANY and the tenderer, as recorded in the Contract

Form signed by the parties, including all attachments and appendices

thereto and all documents incorporated by reference therein.

(b) The Contract Price means the price payable to the tenderer under the

Contract for the full and proper performance of its contractual obligations

(c) The Goods means all of the equipment, machinery, and/or other

materials, which the tenderer is required to supply to KENYA PIPELINE

COMPANY under the Contract.

(d) KENYA PIPELINE COMPANY means the organization purchasing the

Goods under this Contract.

(e) The Tenderer means the individual or firm supplying the Goods under

this Contract.

3.2 Application

3.2.1 These General Conditions shall apply in all Contracts made by KENYA

PIPELINE COMPANY for the procurement installation and commissioning

of equipment

3.3

Country of Origin

3.3.1 For purposes of this clause, Origin means the place where the Goods were

mined, grown or produced.

3.3.2 The origin of Goods and Services is distinct from the nationality of the

tenderer


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3.4 Standards

3.4.1 The Goods supplied under this Contract shall conform to the standards

mentioned in the Technical Specifications.

3.5 Use of Contract Documents and Information

3.5.1 The tenderer shall not, without KENYA PIPELINE COMPANYs prior

written consent, disclose the Contract, or any provision therefore, or any

specification, plan, drawing, pattern, sample, or information furnished by or

on behalf of KENYA PIPELINE COMPANY in connection therewith, to any

person other than a person employed by the tenderer in the performance of

the Contract.

3.5.2 The tenderer shall not, without KENYA PIPELINE COMPANYs prior

written consent, make use of any document or information enumerated in

paragraph 3.5.1 above

3.5.3 Any document, other than the Contract itself, enumerated in paragraph 3.5.1

shall remain the property of KENYA PIPELINE COMPANY and shall be

returned (all copies) to KENYA PIPELINE COMPANY on completion of

the Tenderers performance under the Contract if so required by KENYA

PIPELINE COMPANY

3.6 Patent Rights

3.6.1 The tenderer shall indemnify KENYA PIPELINE COMPANY against all

third-party claims of infringement of patent, trademark, or industrial design

rights arising from use of the Goods or any part thereof in KENYA

PIPELINE COMPANYscountry

3.7 Inspection and Tests

3.7.1 KENYA PIPELINE COMPANY or its representative shall have the right to

inspect and/or to test the goods to confirm their conformity to the Contract

specifications. KENYA PIPELINE COMPANY shall notify the tenderer in


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writing in a timely manner, of the identity of any representatives retained for

these purposes.

3.7.2 The inspections and tests may be conducted in the premises of the tenderer or

its subcontractor(s), at point of delivery, and/or at the Goods final

destination. If conducted on the premises of the tenderer or itssubcontractor(s), all reasonable facilities and assistance, including access to

drawings and production data, shall be furnished to the inspectors at no

charge to KENYA PIPELINE COMPANY.

3.7.3 Should any inspected or tested goods fail to conform to the Specifications,

KENYA PIPELINE COMPANY may reject the equipment, and the tenderer

shall either replace the rejected equipment or make alternations necessary to

make specification requirements free of costs to KENYA PIPELINE

COMPANY.

3.7.4 KENYA PIPELINE COMPANYs right to inspect, test and where necessary,

reject the goods after the Goods arrival shall in no way be limited or waived

by reason of the equipment having previously been inspected, tested and

passed by KENYA PIPELINE COMPANY or its representative prior to the

equipment delivery.

3.7.5Nothing in paragraph 3.8 shall in any way release the tenderer from any

warranty or other obligations under this Contract.

3.8 Packing

3.8.1 The tenderer shall provide such packing of the Goods as is required to

prevent their damage or deterioration during transit to their final destination,

as indicated in the Contract.

3.8.2 The packing, marking, and documentation within and outside the packagesshall comply strictly with such special requirements as shall be expressly

provided for in the Contract.


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3.9 Delivery and Documents

3.9.1 Delivery of the Goods shall be made by the tenderer in accordance with the

terms specified by KENYA PIPELINE COMPANY in its Schedule of

Requirements and the Special Conditions of Contract

3.10 Insurance

3.10.1The Goods supplied under the Contract shall be fully insured against loss or

damage incidental to manufacturer or acquisition, transportation, storage, and

delivery in the manner specified in the Special conditions of contract.

3.11 Payment

3.11.1 The method and conditions of payment to be made to the tenderer under this

Contract shall be specified in Special Conditions of Contract.

3.11.1Payments shall be made promptly by KENYA PIPELINE COMPANY as

specified in the contract

3.12Prices

3.12.1Prices charged by the tenderer for goods delivered and services performed

under the Contract shall not, with the exception of any price adjustments

authorized in Special Conditions of Contract, vary from the prices by the

tenderer in its tender.

3.12.2Contract price variations shall not be allowed for contracts not exceeding one

year (12 months)

3.12.3Where contract price variation is allowed, the variation shall not exceed 10%of the original contract price.

3.12.4Price variation request shall be processed by KENYA PIPELINE

COMPANY within 30 days of receiving the request.

3.13 Assignment


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3.13.1The tenderer shall not assign, in whole or in part, its obligations to perform

under this Contract, except with KENYA PIPELINE COMPANYs prior

written consent.

3.14 Subcontracts

3.14.1The tenderer shall notify KENYA PIPELINE COMPANY in writing of all

subcontracts awarded under this Contract if not already specified in the

tender. Such notification, in the original tender or later, shall not relieve the

tenderer from any liability or obligation under the Contract

3.15 Termination for default

3.15.1KENYA PIPELINE COMPANY may, without prejudice to any other

remedy for breach of Contract, by written notice of default sent to the

tenderer, terminate this Contract in whole or in part

(a) if the tenderer fails to deliver any or all of the goods within the

periods) specified in the Contract, or within any extension thereof

granted by KENYA PIPELINE COMPANY.

(b) if the tenderer fails to perform any other obligation(s) under the

Contract

(c) if the tenderer, in the judgment of KENYA PIPELINE COMPANY

has engaged in corrupt or fraudulent practices in competing for or in

executing the Contract

3.15.2In the event KENYA PIPELINE COMPANY terminates the Contract in

whole or in part, it may procure, upon such terms and in such manner as itdeems appropriate, equipment similar to those undelivered, and the tenderer

shall be liable to KENYA PIPELINE COMPANY for any excess costs for

such similar goods.


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3.16 Liquidated Damages

3.16.1If the tenderer fails to deliver any or all of the goods within the period(s)

specified in the contract, KENYA PIPELINE COMPANY shall, without

prejudice to its other remedies under the contract, deduct from the contractprices liquidated damages sum equivalent to 0.5%of the delivered price of

the delayed items per working week up to a maximum deduction of 10%of

the delayed goods. After this the tenderer may consider termination of the

contract.

3.17 Resolution of Disputes

3.17.1KENYA PIPELINE COMPANY and the tenderer shall make every effort to

resolve amicably by direct informal negotiation and disagreement or disputearising between them under or in connection with the contract

3.17.2If, after thirty (30) days from the commencement of such informal

negotiations both parties have been unable to resolve amicably a contract

dispute, either party may seek resolution through the High Court of Kenya.

3.18 Language and Law

3.18.1The language of the contract and the law governing the contract shall be

English language and the Laws of Kenya respectively.

3.19 Force Majeure

3.19.1The tenderer shall not be liable for forfeiture of its performance security or

termination for default if and to the extent that its delay in performance or

other failure to perform its obligations under the Contract is the result of an

event of Force Majeure.


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SECTION IV: SPECIAL CONDITIONS OF CONTRACT

4.1 Special Conditions of Contact

4.1.1 Special Conditions of Contract shall supplement the General Conditions ofContract. Whenever there is a conflict, between the GCC and the SCC, the

provisions of the SCC herein shall prevail over these in the GCC.

4.2 Site Visits

Site Visit- shall be held on 10th

September 2013 at 10.00am

i. It is mandatory for the bidders to visit and examine the Site and its

surroundings and obtain for himself on his own responsibility, all informationthat may be necessary for preparing the tender and entering into a contract.

The costs of visiting the Site shall be the tenderers own responsibility.

ii. The Employer shall conduct a pre-tender site visit for the purpose of suchinspection on a mutually agreed date. The tenderer, his personnel or agents,

will release and indemnify the Employer from and against all liability inrespect of, and will be responsible for personal injury (whether fatal or

otherwise), loss of or damage to property and any other loss, damage, costs

and expenses however caused.

iii. Tenderers must provide their own transport. The representative will not be

available at any other time for pre-tender site inspection visits.

iv. Each tenderer shall complete the Certificate of Tenderers Visit to Site,

whether he in fact visits the Site at the time of the organized pre-tender site

visit or by himself at some other time.

Contact Person: Eng. Roselane Ambasi SEE (PS 27) and/or Dennis Angula STE

(PS 28) PS 28 +254 57 20 24232/6, 24260,

PS 27 +254 53 20 62002

v. Failure to submit a site visit certificate shall lead to automaticdisqualification.

4.3 Warranty

4.3.1 The supplier shall as soon as reasonably practicable repair or replace all

goods which are or become defective during a period of twelve (12 months)from putting into service or 18 months from delivery, whichever shall be


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shorter, where such defects occur under proper usage and are due to faultydesign, suppliers erroneous instructions as to use or inadequate or faulty

materials or workmanship, or any other breach of suppliers warranties,expressed or implied. Repairs and replacements shall themselves be subject

to the foregoing obligations for a period of twelve (12) months from the dateof delivery, reinstallation or passing of tests, if any, whichever is appropriate

after repair or replacement.

4.4 Assumptions

4.4.1 The tenderer is advised to respond to this tender in full and take account ofall aspects mentioned within. It is assumed that the tenderer will have catered

for all the provisions of this tender in their quotation unless the tenderer

specifically indicates otherwise.

4.4.2

Any requirements stated in this tender will be assumed to form part of thesuppliers obligations.

4.4.3 KPC shall be free to request for any provisions mentioned in this tenderdocument at any time during the execution of the contract and the contractor

shall be obliged to provide for it at no additional cost to KPC.

4.5 Payment Schedule

4.5.1 The payment schedule shall be as follows:

(a)10% of contract value on receipt of design drawings, preliminarydocumentation, and Factory Acceptance Test (FAT) and trainingprograms

(b)10% of contract value on upon confirmation of FAT and training for 6No. KPC engineers and maintenance personnel

(c)15% of contract value upon completion of civil works and associatedcabling

(d)20% of contract value upon supply of 750 kVA generator complete

with automatic transfer switchboard on site

(e)20% of contract value upon completion of installation andcommissioning works

(f)25% of contract value upon provision of as built drawings and finaldocumentation

4.5.2 A Performance Bond of 10% of the contract price shall be retained by KPC

for the defect liability period and shall be returned to the contractor upon


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completions of all outstanding works and expiry of the defects liability

periodof 1 year. It must be valid for the entire defects liability period.

4.6 Performance Security

4.6.1 Within Thirty (30) days of the receipt of notification of award from KENYA

PIPELINE COMPANY, the successful tenderer shall furnish a performancesecurity equivalent to 10 % of the project cost.

4.7 Installation Works

4.7.1 The successful tenderer shall ensure that all installation works shall be

carried out with minimal interruptions to normal operations of the Depot.


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SECTION V: TECHNICAL SPECIFICATIONS

GENERAL SPECIFICATIONS

1. Definitions

For this and all related contracts, specification, drawings and provisions, thefollowing definitions will apply:

1.1.Owner - refers to Kenya Pipeline Company (KPC) Limited

1.2.Engineer, Contract Administrator or Resident Engineering Inspector - refers

to the project engineer appointed by KPC1.3.Utility refers to Utility and Owners Electrical, Gas, Water and Process

services of all kinds.1.4.Contractor refers to the Specialist Contractor to be engaged by the

Owner under this contract to provide, install, connect, test, commission, and

repair under warranty, the equipment to be installed under this contract.1.5.Tendererrefers to Contractor submitting tender or RFQ.1.6.Constructorrefers to Contractor.

1.7.RFQ refers to Request for Quotation; may be used interchangeably withTender.

1.8.Contract Warranty Period is the time period starting at the formal final

acceptance (i.e. Substantial Completion) of all work to be performed under

this contract including commissioning of the equipment to be supplied andinstalled under this contract in accordance with the technical specifications

provided and referenced herein, and ending on the anniversary date thereof

as further defined elsewhere in these contract documents.1.9.Contract Period - is the time period from the execution of documents

awarding this contract and ending at the formal notification of the successful

ending of the contract warranty period, as also defined elsewhere in thesecontract documents.

1.10. Concealedmeans hidden from normal sight in furred spaces, shafts,ceiling spaces, walls and partitions, etc.

1.11. Exposedmeans Work normally visible, including Work in equipmentrooms, tunnels, and similar accessible spaces.

1.12. Providemeans supply, install and connect complete.1.13. Retrofitmeans remove existing, and provide new complete.

1.14. Installmeans install and connect complete.1.15. Furnishmeans supply only.

1.16. Supplymeans supply only.1.17. Workmeans the execution of all items in this contract.

1.18. Daysmeans a required number of working days.


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1.19. Complete means installed and running to the satisfaction of theEngineer.

1.20. Restoration means repair and renewal to good condition to thesatisfaction of the Engineer.

1.21. Labour means all persons with the appropriate certified skills tocomplete the work.

1.22. Materialsmeans all things required the complete the work.1.23. Commissioning means work by Specialist Sub-Contractors to test,

verify and certify the proper condition, wiring connections and operation ofthe subject equipment.

1.24. C/W means complete with and refers to the auxiliaries orincidentals required to be supplied.

1.25. Remove means consult and coordinate with the Owner, make the

subject equipment safe, disconnect and remove all subject electrical and

support materials back to the source of electrical supply, and dispose offsite

in a safe and approved manner, all according to Engineers instructions andapplicable Regulations.1.26. Decommissioningmeans take out of service in coordination with the

Engineer and the Owner.1.27. Returned means supply the subject equipment in the possession of

the contractor to the designated party.1.28. Verification means inspect, measure and test using approved

specialist subcontractors as may by requested by the Engineer.1.29. Start-upmeans that process after commissioning to coordinate with

the Engineer and Owner, to turn on and leave running the subject equipment.

2. Scope of Work

The following is a general but not necessary complete description of theelectrical work and services to be provided under this contract. All the products

and services mentioned or shown in the documents shall be provided, includingall the incidentals necessary for a complete and working electrical system to the

satisfaction of the Engineer.

2.1.5Provide one (1) 750 kVA diesel fuelled backup generator set, including

engineering, design, manufacturing, delivery, site placement and assembly,start-up and commissioning.

3. Related Sections

3.1.This section includesspecifications for products, criteria and characteristics,

methods and execution that arecommon to one or more sections and is to be

read accordingly.

3.2.This section is part of the Contract Documents and is to be read accordingly.


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4. References, Codes and Standards4.1.All components and assemblies are to be designed, manufactured, tested an

installed in accordance with the latest applicable EEMAC/NEMA, ANSI,

and/or IEEE standards4.2.Where any code, regulation, by-law or standard is quoted it means, unless

otherwise specifically noted, the current edition including all revisions andamendments at the time of the Contract. Where references are made to

printed instructions, it means the current edition of such instructions.4.3.Where regulatory codes, standards and regulations are at variance with the

Contract Documents, the more stringent requirement shall apply.

5. Equipment Manufacturer Qualifications

5.1.The Manufacturer of the assembly shall be the manufacturer, or an OEM

company certified by the Manufacturer, of the components used within theassembly.5.2.The Manufacturer shall be approved and registered with the International

Standards Organization in the applicable ISO 9000, ISO14000 or ISOproduct manufacturing category.

5.3.The specified/acceptable Manufacturer requesting approval to substitute anew product line and Manufacture of an alternate shall have produced

similar electrical equipment with a sufficient installation base for a minimumperiod of five (5) years. When requested by the Engineer an acceptable list

of installations (installation base) with similar equipment shall be provided

demonstrating compliance with this requirement.5.3.1.The Manufacturer of the new product or alternate without the sufficient

installation base for the above stipulated time period shall:

(a)Provide in addition to the standard warranty, the extended warrantyand technical support for minimum of five (5) years without increase

in the equipment price and without additional incremental cost to theOwner.

(b)Provide access to the Engineer of the standard installation, functional

and operational drawings for the complete assembly, sub-assemblies

and components, as well as the copies of the required regulatorycertificates and test results.

(c)The Manufacturer shall arrange a visit to the manufacturing and designfacilities for inspection and verification. In addition, the Manufacturer

shall be responsible for transportation, meals, lodging and incidental

cost (i.e. out of pocket allowance equivalent to the applicable

Government of Kenya rates for the country of origin) for up to six (6)


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Engineer's representatives for a period not less than 2 days excludingtravelling days.

6. Specified, Acceptable and Alternative Manufacturers, Equipment and

Materials

6.1.Naming a specific manufacturer, equipment or material does not implyacceptance of their standard products nor relieve them from meeting these

specifications in their entirety.

6.2.Materials and equipment scheduled and/or specified in the Contract

Documents have been selected to establish a performance and qualitystandard, and, in some instances, a maximum dimensional standard. In most

cases, acceptable manufacturers are stated for any material or equipment

specified by manufacturer's name and model number. The Schedule of Prices

may be based on materials and equipment supplied by any of the

manufacturers named as acceptable for the particular material or equipment.If acceptable manufacturers are not stated for a particular material orequipment, base the Schedule of Prices on material or equipment supplied by

the specified manufacturers.

6.3.If materials or equipment supplied by a manufacturer named as acceptable

are used in lieu of the manufacturer specified, be responsible for ensuringthat the substituted material orequipment is equivalent in performance and

operating characteristics to the specifiedmaterials or equipment, and, it is tobe understood that any additional costs, and changes to associated or

adjacent work resulting from provision of materials supplied by a

manufacturer other than the specified manufacturer is included in theSchedule of Prices. In addition, in equipment locations where equipmentnamed as acceptable is used in lieu of specified equipment and the

dimensions of such equipment differs from the specified equipment,prepareand submit for review, accurately dimensioned layouts for the locations

affected.6.4.In addition to the manufacturers specified or named as acceptable,

alternative manufacturersof materials or equipment may be proposed to the

Engineer for acceptance prior to closing date, listing in each case a

corresponding credit for each alternative proposed, however, theSchedule ofPrices must be based on equipment or materials specified or named as

acceptable.6.4.1.At least two (2) weeks prior to closing date, the

manufacturers/suppliers of alternate materials and equipment shall

submit certified documentation to the Engineer showing itemized

compliance to these specifications and the manufacturers specific


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experienceto the proposed equipment including a list showing details ofthe proposed installationand application.

6.4.2.Acceptance of alternates will be solely at the discretion of the Engineerand Owner.

6.4.3.The manufacturer/supplier submitting a proposal for the substitution ofthe specified oracceptable product, with an alternate material or product,

will be allowed to submit tothe Engineer for evaluation where they aredeemed an acceptable product supplier by the Owner. All associated

engineering fees to review the submission of alternate material, andequipment and installation methods for compliance to the specifications

is the direct responsibility of the party submitting the Alternate.6.4.4.There will be no increase in the Schedule of Prices by reason of any

changes to associated equipment, mechanical and/or electrical, required

by acceptance ofproposed alternatives.

6.4.5.Provide the Appendix to the Schedule of Prices with the

manufacturers information required for the major materials andequipment to be supplied. Note that the names of manufacturerson thelist must be one of the names stated as acceptable for the particular

products, unlessprior written permission has been given for use ofproducts by alternative manufacturers.

7. Warranty

7.1.The Manufacturer shall warrant the equipment in strict accordance with the

ContractDocuments and free from all defects in materials and assemblies for

a period of one (1) year minimum from the date of an acceptance of thecommissioning report, unless otherwise stated in the specific sections.Indicate any no-charge extended warranty including theconditions of such

warranty.7.2.The Manufacturer or manufacturers certified technical representative shall

repair and/or replace any defects that appear in equipment and assemblieswithin the warranty period, dueto the ordinary wear and tear, and expected

environmental agents, without additional expense or deductibles to the

Owner, such as travel time, service hours, repair parts cost, etc. Where such

defects occur, be responsible for all costs incurred in making the defective equipment and assemblies good, including repair or replacement of building

finishes, other materials, or damage to other equipment caused by suchdefects, or by subsequentreplacement and repairs.


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8. Shop Drawings and Product Data

8.1.The term "shop drawings" means drawings, diagrams, illustrations,

schedules, performance charts, brochures and other data which are to beprovided to illustrate details of a portion ofWork.

8.2.Submit shop drawings as indicated in individual specification sections.8.2.1. Indicate materials, methods of construction and attachments or

anchorages, erectiondiagrams, connections, explanatory notes and otherinformation necessary for completion of Work. Where articles or

equipment attach or connect to other articles orequipment, indicate thatsuch items have been coordinated, regardless of Section under which

adjacent items will be supplied and installed. Indicate cross references to

design drawings and specifications.

8.2.2.Accompany submissions with transmittal letter, containing: date,

project title andnumber, Manufacturers/Contractor's name and address,identification and quantity of each shop drawing, product data andsample, and other pertinent data.

8.2.3.Endorse each shop drawing copy to be in accordance with specificationand contract documents, including your company name, the submittal

date, and signature. Shop drawings that are received and are notendorsed, dated and signed will be returned forre-submittal. The number

of copies of shop drawings will be as later directed.

(a)Provide three (3) copies of each shop drawing, two (2) for the

Engineers use and one (1) to be returned to the contractor for

copying and distribution.(b)Also submit non-editable electronic copy of shop drawings in

AutoCAD DWF, or PDF format.

(c)Also submit electronic copy in PDF format of product data sheetswhere shop drawings will not be prepared due to standardized

manufacture of product. Supplement standard information to providedetails applicable to project anddelete information not applicable to

project for clarity and ease of reading.

8.3.Submissions shall include details as applicable including fabrication; layout,

elevation and plans, showing dimensions, including identified fielddimensions and clearances; setting or erection details; capacities and

operating weight; performance characteristics; standards; relationship toadjacent work and technical data sheets.

8.4.Allow fifteen (15) days for Engineers review of each submission. The

Engineer will review shop drawings and will indicate his review status by

stamping shop drawing copies.


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8.4.1. "Reviewed" or "Reviewed as Noted" - If the Engineer's review of ashop drawing is final, the Engineer will stamp the shop drawing

"Reviewed" or "Reviewed as Noted" (appropriately marked). Afterwhich fabrication and installation of Work may proceed.

8.4.2."Revise and Resubmit" - If the Engineer's review of a shop drawing isnot final, the Engineer will stamp the shop drawing "Revise and

Resubmit", mark the submission with comments, and return thesubmission. Revise the shop drawing in accordancewith the Engineer's

notations and resubmit.

8.4.3.It is understood that the following is to be read in conjunction with the

wording on theEngineer's shop drawing review stamp applied:This review by the Engineer is for the sole purpose of ascertaining

conformance with the general design concept. This review does not

mean that the Engineer approves the detail design inherent in the shop

drawings, the responsibility for which remains with the Manufacturer,

and such review does not relieve the Contractor of theresponsibility forerrors or omissions in the shop drawings or of their responsibility for

meeting all requirements. Contractor is responsible for dimensions to be

confirmed and correlated by them at the job site, for information thatpertains solely to fabricationprocesses or techniques of construction and

installation, and for co-ordination of thework of all sub-trades.

8.5.Make changes in shop drawings as the Engineer may require, consistent with

ContractDocuments. When resubmitting, notify the Engineer in writing ofany revisions other thanthose requested.

8.6.Adjustments made on shop drawings by the Engineer are not intended to

change Contract Price. If adjustments affect value of the Work, state such inwriting to the Engineer prior toproceeding with the Work.

8.7.If upon review by the Engineer, no errors or omissions are discovered or if

only minorcorrections are needed, 1 copy in PDF format or hard copy willbe returned. The Contractor is responsible for distribution of the required

numbers of hard copies, after which fabrication andinstallation of the Workmay proceed.

8.8.No purchase, supply or delivery to be made of any product without the

required shop drawingbeing reviewed and approved by the Engineer.

9. Materials and Equipment

9.1.Provide all materials and equipment including incidentals necessary for a

complete andworking system to the satisfaction of the Engineer.

9.2.Unless otherwise specified, all materials and apparatus for permanent

installations are to be new. All expressly permitted used material andequipment shall be tested and certified priorto use.


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10.Manufacturers QualityControl and Factory Testing

10.1. All assemblies and sub-assemblies shall be inspected and/or tested for

conformance to the manufacturers engineering and quality assurancespecifications. The specifications shall be available to the Engineer upon

request.10.2. All factory tests required by the latest NEMA/EEMAC, ANSI and or

IEEE standards shall be performed for complete assembly, includingoperation of all power andcontrol components.

10.3. A certified test report of all production tests shall be available to theEngineer upon request.

11.Installation

11.1. The generator set is to be installed by the Manufacturer or approved

General Contractor, to be engaged by the Manufacturer11.2. The Manufacturer will coordinate delivery, storage, start-up andcommissioning, andinstallation with the Contractor.

11.3. The Manufacturer will provide the services of the factory trainedtechnician(s) to provide start-up,commissioning, and technical assistance to

the Contractor during installation.

GENERATOR SPECIFICATIONS

1. General

This section includes specifications for products, specific criteria andcharacteristics, methods and execution for diesel-engine-driven generator set. The

generator sets shall be designed and configured to include;1.1.Vandal proof enclosure with powder coated steel or aluminium surface

suitable for continuous outdoor exposure,1.2.Diesel operation with a fuel tank of sufficient capacity for at least 8 hours

operation at full load,

1.3.Block Heater wired for 120 VAC, complete with thermostatic control

sufficient that the Gen Set engine will start in ambient temperatures as lowas25C,

1.4.An Automatic Transfer switch which upon loss of AC utility power willautomatically transfer the load to the backup gen set, and upon restoration of

the utility AC power transfer the load back to the utilitysee transfer switch

specifications below,

1.5.Run input which upon closure of a dry contact (e.g. from SCADA) willcause the gen set to start and provide AC power to the pumping system,


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1.6.Dry contact Run Output which will indicate to SCADA that the backup genset is running and supplying AC power,

1.7.Dry contacts on the Automatic transfer switch will indicate to SCADA whatposition the transfer switch is in one contact each for Utility and

Standby,

1.8.Voltage regulation within 0.5%

1.9.External emergency Stop button1.10. Include circuit breakers

1.11. Minimum 1 year warranty

1.12. Battery Start with integral battery charger

1.13. Operating ambient from -25C to + 40CThe Contractor shall provide the generator set as specified herein and where shown

on the drawings and schedules.

2. Applicable Standards

2.1.IEEE446 Recommended Practice for Emergency and Standby PowerSystems for Commercial and Industrial Applications

2.2.NFPA 37 Standard for the Installation and Use of Stationary CombustionEngines and Gas Turbines

2.3.NFPA 110: Standard for Emergency and Standby Power Systems2.4.NEMA MG1 Motors and Generators

2.5.IEC8528 part 4 Control Systems for Generator Sets2.6.IEC801.2, 801.3, and 801.5 for susceptibility, conducted, and radiated

electromagnetic emissions

2.7.ISO3046 Reciprocating Internal Combustion Engines

3. Summary of Ratings and Characteristics

To be completed and submitted as part of the tender document by bidders. Failure

to submit this confirmation will lead to automatic disqualification.

Specification Requirement Bidders Offer

Location Outdoor

Enclosure Weather-protective and sound

attenuated

Ambient temperature 40 C


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Altitude [m] 1,131 m ASL

kVA rating 750 kVA

Voltage rating 415 V L-L240 V L-N

Frequency 50 Hz

Winding configuration WYE

Synchronous speed[RPM]

1800 RPM

Base Duty Cycle Standby

Fuel Diesel

Fuel system Direct injection, diesel fuel; fuel

filter; automatic electric fuel

shutoff

Fuel consumption < 200 Litres / Hour on Full Load

Cooling system Package mounted radiator

Protection rating IP 23

Sound Attenuation To meet current OSHA

workplace codes and regulations

Parallel operation toutility

No

Islanding operation to

utility

Yes

Load shedding

operation

No

Voltage regulator Three phase sensing, Less than

+/- 1/2% (steady state)


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Excitation Internal Permanent Magnet

Generator

Generator protection

features Overcurrent and short circuit

shutdown

Overcurrent warning

Single and 3-phase fault

regulation

Over and under voltage

shutdown

Over and under frequencyshutdown

Overload warning with alarm

contact

Reverse power and reverse

VAR shutdown

Excitation fault

Engine protection

features Overspeed shutdown

Low oil pressure warning and

shutdown

High coolant temperaturewarning and

Shutdown

High oil temperature warning(optional)

Low coolant level warning orshutdown

Low coolant temperature

warning

High and low battery voltage

warning

Weak battery warning

Dead battery shutdown Fail to start (overcrank)

shutdown

Fail to crank shutdown

Redundant start disconnect

Cranking lockout

Sensor failure indication


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Metering features Line-to-line and line-to-

neutral AC volts

3-phase AC current

Frequency

Total and individual phase

kW and kVA

DC voltage

Lube oil pressure

Coolant temperature

Lube oil temperature

Logging features Start attempts, starts, running

hours

KW hours (total and since

reset)

Fault history

Load profile

Operator interface OFF/MANUAL/AUTO/TEST

mode switch

MANUAL RUN/STOP

switch

Panel lamp test switch

Emergency Stop switch

Alpha-numeric display with

pushbutton access, forviewing engine and alternator

data and providing setup,

controls, and adjustments

LED lamps indicating

generator running, not in auto,

common warning, common

shutdown

Automatic Transfer

Switchboard

As per specification

Warranty 1 year on generator andassociated assembly

3.1.Starting and continuous rating as indicated above are guidelines. The

generator shall be sized as follows:


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3.1.1.The generator set shall be capable of sustaining a minimum of 90% ofrated no load voltage

3.1.2.Assume all pre-load and post-load to be modelled as a constantimpedance load

3.2.Voltage regulation shall be 0.5%.for any constant load between no load andrated load for both parallel and non-parallel applications; random voltage

variation with any steady load from no load to full load shall not exceed0.5%.

3.3.Frequency regulation shall be isochronous from steady state no load tosteady state rated load. Random frequency variation with any steady load

from no load to full load shall no exceed 0.25%.3.4.Generator set shall be capable of single step load pick up of 100% full load,

power factor, and at operating temperature.

3.5.The generator set shall be capable of sustaining a minimum of 80% of rated

no load voltage with the starting capability kVA at near zero power factor

applied to the generator set.3.6.The alternator shall produce a clean AC voltage waveform, with not morethan 5% total harmonic distortion, 3% in any single harmonic, without 3rd

order harmonics or their multiples, measured line to neutral, at full load.Telephone influence factor shall be less than 40.

3.7.The generator set shall be certified by the engine manufacturer to be suitablefor use at the installed location and rating, and shall meet all applicable

exhaust emission requirements at the time of commissioning.3.8.The generator set shall share real and reactive load proportionally within

3% with all other generator sets in the system.

3.9.The time required to automatically start, accelerate to rated speed andvoltage, synchronize to the system bus on a normal power failure shall notexceed 15s.

4. Construction

4.1.The engine-generator set shall be mounted on a heavy-duty steel base tomaintain alignment between components. The base shall incorporate a

battery tray with hold-down clamps withinthe rails.

4.2.All switches, lamps, and meters in the control system shall be oil-tight and

dust-tight. There shall be no exposed points in the control with the dooropen.


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5. Connections

5.1.The generator set load connections shall be composed of tin-plated copper

bus bars, drilled to accept mechanical or compression terminations of thenumber and type as shown on the drawings. Sufficient lug space shall be

provided for use with cables of the number and size as shown on thedrawings.

5.2.Power connections to auxiliary devices shall be made at the devices, withrequired protectionlocated at a wall-mounted common distribution panel.

5.3.Generator set control interfaces to other system components shall be madeon a common,permanently labelled terminal block assembly.

6. Engine and Equipment

6.1.The engine shall be fan cooled 4-stroke-cycle diesel engine. The horsepowerrating of the engine at its minimum tolerance level shall be sufficient to drivethe alternator and all connected accessories.

6.2.An electronic governor system shall provide automatic isochronousfrequency regulation. The governing system dynamic capabilities shall be

controlled as a function of engine coolant temperature to provide fast, stableoperation at varying engine operating temperature conditions. The control

system shall actively control the fuel rate and excitation as appropriate to thestate of the generator set. Fuel rate shall be regulated as a function of

starting, accelerating to start disconnect speed, accelerating to rated speed,

and operating in various isochronous or parallel states.6.3.Skid-mounted radiator and cooling system rated for full load operation in

40C ambient as measured at the generator air inlet, based on 0.12kPa

external static pressure. Radiator shall be sized based on a core temperaturewhich is 10C higher than the rated operation temperature, or prototype

tested to verify cooling performance of the engine/radiator/fan operation in acontrolled environment. Radiator shall be provided with a duct adapter

flange. The cooling system shall be filled with a 50/50 ethylene glycol/water

mixture by the equipment manufacturer. Rotating parts shall be guarded

against accidental contact.6.4.Electric starter(s) capable of three complete cranking cycles without

overheating.6.5.Positive displacement, mechanical, full pressure, lubrication oil pump.

6.6.Full flow lubrication oil filters with replaceable spin-on canister elements

and dipstick oil level indicator.

6.7.An engine driven, mechanical, positive displacement fuel pump. Dual fuelfilters with on-line replaceable spin-on canister element. Fuel cooler, suitable


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for operation of the generator set at full rated load in the ambienttemperature specified shall be provided if required for operation due to the

design of the engine and the installation.6.8.Flexible supply and return fuel lines.

6.9.Replaceable dry element air cleaner with restriction indicator.6.10. Vibration isolators, spring/pad type, quantity as recommended by the

generator set manufacturer. Isolators shall include seismic restraints to Zone1 level.

6.11. Engine mounted battery charging alternator, with solid-state voltageregulator.

7. Automatic Transfer Switchboard

7.1.A fully automatic change-over system must be provided to isolate the mains

supply and connect the standby set to the outgoing feeder in case of a mains

failure and reverse this procedure on return of the mains. The AutomaticTransfer Switchoard shall include:7.1.1.Circuit breakers on both the normal and transfer sides,

7.1.2.3 Phase utility voltage sensing adjustable from 65 to 100%, withadjustable time delay 10 to 60 seconds,

7.1.3.Return to normal time adjustable 010 minutes,

7.1.4.Engine cool-down timer adjustable 010 minutes,

7.1.5.Engine start contact,

7.1.6.Utility position SCADA contacts 2N.O. and 2 N.C,

7.1.7.Transfer position SCADA contacts 2N.O. and 2 N.C,

7.1.8.Transfer input which upon closure of a dry contact (e.g. from SCADA)will cause the transfer switch to move to the transfer position,

7.1.9.A four position selector marked AUTO, MANUAL, TEST, and

OFF. With the selector on:

7.1.9.1. AUTO, the generator shall automatically start and stop,

according to the mains supply being available or not.

7.1.9.2. TEST, it shall only be possible to start and stop the set with

the pushbuttons, but the running set shall not be switched to the

load.

7.1.9.3. MANUAL, the generator must take the load when started with

the pushbutton, but it must not be possible to switch the set on to the

mains, or the mains onto the running set.

7.1.9.4. OFF, the generator shall be completely disconnected from the

automatic controls, for cleaning and maintenance of the engine.


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7.2.The switchboard shall be equipped with an on-load isolator to isolate the

mains and a manually operated on-load by-pass switch, which shall either

connect the incoming mains to the automatic control gear or directly to the

outgoing feeder. In the latter position the automatic control gear, including

the main contractors, shall be isolated for maintenance purposes. It shall not

be possible to start the engine except with the selector switch in the TESTposition. It is required that this by-pass switch and mains isolator be

mounted away from the automatic control gear, in a separate compartment

either on the side or in the lower portion of the switchboard cubicle, and that

the switches operated from the front of the compartment.

8. Coolant Heater

8.1.Engine mounted, thermostatically controlled, coolant heater(s) for each

engine, designed to provide proper venting of the system.8.2.The coolant heater to be installed on the engine with high temperaturesilicone hose connections; steel tubing wherever the length of pipe run

exceeds 300mm; using quick disconnect/automatic sealing couplers allowthe heater element to be replaced withoutdraining the engine cooling system

or significant coolant loss.8.3.Provide 120Vac or 24Vdc thermostat, installed at the engine thermostat

housing with an AC power connection box for a single AC powerconnection to the coolant heater system.

8.4.The coolant heater(s) shall be sized as recommended by the engine

manufacturer to warmthe engine to a minimum of 40C in a 0C ambient, incompliance with NFPA110 requirements, or the temperature required forstarting and load pickup requirements.

9. Exhaust Silencer

9.1.Provide exhaust silencer(s) for each engine of size and type as

recommended by thegenerator set manufacturer and approved by the enginemanufacturer. The mufflers shall be critical grade (25-35dB attenuation).

Exhaust system shall be installed according to the engine manufacturersrecommendations and applicable codes and standards.

10.Battery and Charger

10.1. Provide parallel redundant battery chargers for each generator set

battery bank. Generator sets incorporating two battery banks shall beprovided with two charger sets separated by diodes so that a fault on one


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bank cannot affect the other. Charger alarm outputs shall be connected inparallel.

10.2. Chargers shall be compliant with the requirements of EN61000-4-5 forvoltage surge resistance; EN50082-2 for immunity; EN61000-4-2 for ESD;

EN61000-4-3 for radiated immunity; ANSI/IEEE C62.41 category B andIN61000-4-4 for electrically fast transient; EN61000-4-6 for conducted

emissions; and FCC Part 15 Class A for radiated emissions.10.3. The charger shall be capable of charging a fully discharged battery

without damage to the charger or battery. It shall be capable of returning afully discharged battery to fully charged condition within 24 hours. The

charger shall be CSA/CUL labelled with the maximum battery amp-hourrating that can be recharged within 24 hours.

10.4. The charger shall incorporate a 4-state charging algorithm, to provide

trickle charge rate to restore fully discharged batteries, a bulk charge rate to

provide fastest possible recharge after normal discharge, an absorption state

to return the battery to 100% charge, and a float stage to maintain a fullycharge battery and supply battery loads when the generator set is notoperating. In addition, the charger shall include an equalization timer.

Charge rates shall be temperature compensated based on the temperaturedirectly sensed at the battery.

10.5. The DC output voltage regulation shall be within 1%. The DC outputripple current shall not exceed 1A at rated output current level.

10.6. The charger shall include the following features10.6.1. Multiple-line alphanumeric display with programming keys to

allow display of DC output ammeter and voltmeters (5% accuracy or

better), display alarm messages, and perform programming;10.6.2. LED indicating lamp(s) to indicating normal charging condition

(green), equalize charge state (amber), and fault condition (red);

10.6.3. AC input over-current, over-voltage, and under-voltageprotection;

10.6.4. DC output over-current protection;10.6.5. Alarm output relay;

10.6.6. Corrosion resistant aluminium enclosure.

10.7. Starting and Control Batteries shall be calcium/lead antimony type,

12/24Vdc, sized as recommended by the engine manufacturer, complete withbattery cables and connectors.

11.Fuel Tank

11.1. Provide 8 hours capacity in-skid, factory assembled fuel transfer tank

for each generator set, made of corrosion resistant steel with weldedconstruction, and pressuretested to 3 PSI. The fuel transfer day tank shall be


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a standard product of the manufacturer ofthe engine-generator set, equippedfor automatic unattended operation.

11.2. The day tank shall incorporate an integral fuel pump and motor withminimum 10m lift. Provide a hand operated pump to bypass the motor

driven pump and valves, foremergency use. The fuel day tank control shallbe provided with On/Off/Emergency Run switch; Test and Reset push

buttons; AC circuit breaker; DC circuit breaker; and relay contacts andLEDindicator lamps for ready status (supply & control power available),

high/low fuel alarm, low fuel shutdown, fuel overflow alarm, and pumprunning.Provide an overflow/rupture basin for the day tank with a minimum

capacity of 150% of the day tank volume. Include an overflow alarm toindicate fuel in the basin.

12.AC Generator

12.1.

The AC generator shall be; synchronous, four pole, 2/3 pitch,revolving field, drip-proof construction, single pre-lubricated re-greasablebearing, air cooled by a direct drive centrifugal blower fan, and directly

connected to the engine with flexible drive disc. All insulation systemcomponents shall meet temperature limits for Class F insulation system.

Actual temperature rise measured by resistance method at full load shall notexceed ratedtemperature rise.

12.2. The alternator shall be capable of delivering rated kVA output at ratedfrequency and powerfactor, at any voltage within 5% of rated voltage.

12.3. A permanent magnet generator (PMG) shall be included to provide a

reliable source of excitation power for optimum motor starting and shortcircuit performance. The PMG and controls shall be capable of sustainingand regulating current supplied to a single phase or three phase fault at

approximately 300% of rated current for not more than 10s.12.4. The sub-transient reactance of the alternator shall not exceed 0.12 per

unit.12.5. The alter