Workshop 1

Capacity Assessment

DOT Basic Tourism Statistics Training 2010

Are you ready to build your

local tourism database?

What do you assess?

Software HardwareHuman-

ware

1

• Organizational

• Data Available

• Data Needed

2

• Organizing your data

• Metadata

• Data Flow

• Organizational Structure

3• Internal Assessment

• Basic IT Capacity Assessment

Outline of the Workshop:

1

• Organizational

• Data Available

• Data Needed

Outline of the Workshop:

Data Collection and Maintenance

Situation

Identify data collected regarding tourism

What are tourism data?

What data do you have?

How were the data collected?

Have you filled out the form?

What You Have What You Need

Name of

Organization

Title of Data

Whiteboard

2

• Organizing your Data

• Metadata

• Data Flow

• Organizational Structure

Outline of the Workshop:

Meta Data (Data about the Data

Collected or to be Collected)

Data about your Data

Attributes:

When?

How?

Where?

How often?

Who or what section is responsible? IMPORTANT Identify people or section.

Legal requirement?

Budget?

Collection work outsourced or internally conducted?

Sample Data Flow

Fill Out the Form

Error?

Return to AE Save

Yes

No

AE Tourism Officer

Submit Receive

Correct the Error

Send to Province

Analyze the Organization and Data

You have your database.

You have your organization chart

and your data flow.

Analysis of Current Situation Is it clogged somewhere somehow?

Who or what section delays the operation?

Example) Our director/supervisor/manager is always out. We can’t get a signature on time.

Example) It is the municipal council that delays the decision.

Example) We collect very few anyway from a survey.

What could be improved in your dataflow?

To be included in your Action Plan on Day 3.

3

• Internal Assessment

•Basic IT Capacity Assessment

Outline of the Workshop:

What do we assess? Staff Have you taken statistics in college?

What is your math skills?

How about IT? Excel; Internet; Database Management System: Statistical Analysis System

Organization: Appropriate structure with capable staff allocated?

Internal training available?

Equipment; Office Environment Communication (Phone, fax, internet)

Data processing application with hardware (Excel, Database Management System, Statistical Analysis Software, and Others)

System of Data Management Is there a clear procedure specified for gathering and transferring data?

Is any of the data collection conducted by LGUs based on legal requirement—Other than MOA?

Self-Reflection

I know or I can. I wish I knew or I could.

I know…..

I can….

I wish I knew…..

I wish I could….

Basic IT Capacity SurveyIT Area Can do or have

done

No experience Total Participants

Starting a personal

computer

MS Word

MS Excel

MS Power Point

MS Access

Saving a file to USB

memory

Saving a file to CD

E-mail (Attach a file)