SEWP Industry DayNovember 5, 2008

SEWP Industry DayNovember 5, 2008

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AgendaAgenda

General Concepts

Contract Overview / Fair Opportunity

Tools

Wrap-up

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5 Ways Industry Is Involved5 Ways Industry Is Involved

Win a SEWP Prime Contract

8(a) Set-asides

Place Products Under Existing Contracts

Act as a “sales agent”

Purchase from Existing Contracts

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Win a SEWP Prime ContractWin a SEWP Prime Contract

SEWP IV contracts will end in September 2014•Although distant, get your ducks in a row early•Work with SEWP IV Contract Holders

Long, costly process•Full & Open Competition•Formal Source Evaluation Board (SEB) procedures•Extensive requirements•Strong competition•No guarantees (winners and losers)

Check NASA website for NASA Contract Opportunities•NASA Acquisition Information Service (http://www.nasa.gov/about/business/index.html)

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Non-Competed 8(a) Set-AsideNon-Competed 8(a) Set-Aside

Non-Competed 8(a) Set-aside Contracts• Primarily product based services• Complement Prime (competed) contracts• Limited to $3.5 million per contract• Current set set-asides have been selected

- No plans to add to the list in the near-future

Set-Aside selection based upon:• Government recommendations• Company capabilities as they relate to SEWP scope• Geographic coverage

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“Manufacturer” of IT products / solutions

•Work with one or more Prime Vendors to request product addition- Business case is negotiated between Prime and manufacturer

•A Prime Vendor must first request acceptance of manufacturer- Check is made by SEWP to ensure products in scope

•After a manufacturer is accepted- any Prime may add products from the manufacturer- products added through Technology Refreshment process

Authorized reseller information may be provided by manufacturer

Place Products Under Existing ContractsPlace Products Under Existing Contracts

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Act as a Sales AgentAct as a Sales Agent

Some Primes (OEMs) authorize resellers to be sales agent for their SEWP contract•Not a SEWP contract•Orders remain between Gov’t agency and Prime Contract Holder

•Prime Vendor reimburses “sales agent” reseller-Cost must not increase

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Purchase from Existing ContractsPurchase from Existing Contracts

Authorized Support Service Contractors may Utilize SEWP Contracts as Part of Their Government Contract•Authorization Letter from Support Service Contractor’s CO (Contracting Officer)

-Authorization required on an individual support service contract basis

•Appropriate FAR 51 requirements must be met•List of Authorized Support Service Contractors available on SEWP website

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SEWP Mission and ScopeSEWP Mission and Scope

SEWP Scope = IT Product Solutions•All Types of IT and IT Related Products (Hardware, Software,

Network Communications, Audio-Visual, Supporting Technology, Cost per copy)

•Maintenance / Warranty / Product Training•Firm Fixed Price Product Based Services

- Planning, Installation and Implementation Services – not limited- 10% Limit on Consulting Services in Support of Purchased Products

No more than 3 months in total length

“ To serve up fresh technologyfor federal agencies”

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Types of Federal Contract VehiclesTypes of Federal Contract Vehicles

Government Wide Acquisition Contracts (GWACs)• 4 OMB Authorized Executive Agents for IT Product/Service GWACs

- GSA, NIH, NASA EPA is authorized Executive Agent for IT Recycling Contracts

• Based on Clinger-Cohen Act

• Economy Act determination not required for GWACs

• Open to All Federal Agencies and Their Authorized Support Contractors

Franchise Funds• Provide Procurement Support

• Authorized by OMB- Department of Interior, GSA

MACs / IACs• Rules / Authority / Agreements not always clear

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SEWP Program ProcessesSEWP Program Processes

On-Line Contract Database of Record• All contract items reviewed for scope and pricing

• Technology Refreshments within hours of requests

Processes for Oversight, Compliance and Monitoring• Extensive reporting and tracking

• All Orders Reviewed

• Continuous interaction with Contract Holders

• SEWP Fair Opportunity Form – required for orders over $5 million

Electronic Processes for Efficiency and Accuracy

Goal is 1 Business Day Turn-around

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SEWP Surcharge SEWP Surcharge

Surcharge

Order Amount Fee Percentage

$0 to $1,818,181.81 0.55%

$ 1,818,181.81 and up Capped at $10,000

Comparison to other major IT Contract fees: - GSA Schedules: 0.75% (built in) with no cap - NIH ECS GWAC: 1% with no cap

Program budget is self contained• NASA provides no direct SEWP funding• No SEWP funding is provided to NASA except for overhead costs

Fee may be either a separate line item or included in product pricing

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AgendaAgenda

General Concepts

Contract Overview / Fair Opportunity

Tools

Wrap-up

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SEWP by the NumbersSEWP by the Numbers

38Competed Prime Contractors;

21 Small Businesses6 SDVOSB, 5 8(a)

1,000,000+ IT products (SEWP IV as of Oct. ‘08)

2300+ Manufacturers (SEWP IV as of Oct. ‘08)

7 Year Contracts (through April 2014)

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Contract Holder GroupsContract Holder Groups

4 Competed Groups

•Group A: OEMs and Value Added Resellers (VARs)

9 Contract Holders

•Group B: SDVOSB Set-asides VARs

6 Contract Holders

•Group C: Small Business Set-asides VARs

12 Contract Holders

•Group D: Non-Set-aside VARs

15 Contract Holders

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Fair OpportunityFair Opportunity

Fair Opportunity MUST BE provided within a Group

•Opportunity may be provided across multiple Groups

Fair Opportunity Applies to any Multi-award Order•FAR 16.505(b)•Process for Fair Opportunity (per FAR) is at CO’s Discretion

SEWP Web Tools Provide Assistance•To determine suggested sources you can use:

- SEWP Manufacturer Lookup Tool- Product Verification Tool (part number)

•For Fair Opportunity:- SEWP RFQ tool is the only RECOMMENDED method

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Group AGroup A

Computer System OEMs and Value Added Resellers

Dell

Force 3 Small, Minority-Owned

HP

IBM

James River Tech Small

MPC Small

PCMall / GMR

SGI

UNISYS

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Group B: SDVOSB Set-AsideGroup B: SDVOSB Set-Aside

Service Disabled Veteran-Owned Small BusinessValue Added Resellers

Alvarez Associates SDVOSB

FedStore SDVOSB

Microtech LLC SDVOSB 8(a)

i3 SDVOSB

Knight Point SDVOSB

Three Wire SDVOSB

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Group C: Small Business Set-AsideGroup C: Small Business Set-Aside

Value Added Resellers

Blue Tech Small / 8(a) / Woman-Owned / Hubzone

CounterTrade Products Small / 8(a) / Woman-Owned

FCN Small / Woman-Owned

GC Micro Small / Woman-Owned

Intelligent Decisions Small / Minority-Owned

iGov Small

immixGroup Small

Merlin Small / 8(a) / Veteran-Owned

Red River Small

Sword and Shield Small / Veteran-Owned

Technica Small / Veteran-Owned

TKC Integration Small / 8(a) / Alaskan Native Co.

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Group D: Full and OpenGroup D: Full and Open

Value Added Resellers

ApptisBest BuyCDW-GCounterTrade Products (also Group C) Small 8(a) / Woman-OwnedDataLineGovConnectionGTSIimmixGroup (also Group C) SmallLanier/Ricoh (Printer OEM)PCMall / GMRI (also Group A)PresidioSoftChoiceUnisys (also Group A)EmtecWWT

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AgendaAgenda

General Concepts

Contract Overview / Fair Opportunity

Tools

Wrap-up

Thank You!Thank You!

V. 08/19/08