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The University of Louisiana at Lafayette
NOTICE OF FACULTY SENATE MEETING
RAP SESSION with Dr. Steve Landry at 3:30 pm
Wednesday, September 16, 2009 at 4:00pm
B.I. Moody III, College of Business Administration---Room 103
AGENDAI. Call to OrderII. Approval of Minutes of April 2009, attachedIII. Report of the Executive Officer – Robert McKinneyIIIa. Report of the Secretary to the Senate – Keith DorwickIV. Reports of Senate Committees: Permanent Committees
A. Committee on Committees: Steve KnouseB. Ways and Means: Bill RieckC. Academic Planning and Development: Suzanne Ward D. Governmental Concerns: Christian Okoye E. Faculty Advisory Council Representative: Harry Bruder
V. Reports of Senate Committees: Ad Hoc CommitteesA. Adjunct Faculty B. Status of Women
VI. Reports of University CommitteesA. Curriculum – Kay Riedel, ChairB. Faculty Grievance – Jack Damico, ChairC. Faculty Benefits and Welfare – Brian Powell, ChairD. Library – Ardith Sudduth, ChairE. Academic Affairs and Standards – Suzanne Ward, ChairF. Parking and Planning- Simon Broussard, ChairG. Student Evaluation of Instruction – Jordan Kellman, ChairH. Campus Diversity Advisory Council – Jennifer Jackson
VII. Unfinished BusinessVIII. New BusinessIX. AnnouncementsX. Adjournment
Faculty Senate Meetings for 2009-2010 are scheduled for the following dates:
2009: 9/16, 10/21, 11/18
2010: 1/20, 2/24 3/17, 4/21
MINUTES FROM FACULTY SENATE MEETING
Wednesday, April 22, 2009 at 4:00pm
B.I. Moody III, College of Business Administration---Room 103
I. Call to OrderMeeting called to order at 4:01 by Dr. Meriwether.
II. Approval of Minutes of November, as circulated to the faculty.Approval of Minutes Motioned K. Riedel and Seconded K. Dorwick.
III. Report of the Executive Officer – John MeriwetherAdvocate publication about budget, approximations for losses at universities These are possibilities, hopefully not realMeeting to discuss budgetary problems, Drs. Landry, Savoie, Gauthier, Bruder, Gentry, Leblanc13.7 million dollars cut possibly.Unfunded Mandates, risk management costs have come up= = deficit14.66% decrease in budget, categorizedPlan for no changes for fall semesterJindal appropriated funds to I-12, university going against concreteRight now not planning to furlough, athletics maybe, hehe?Moodle discussion group for task forces, suggestions for gaining/saving moneyEncourage senate to write/compel legislators to support higher education
IV. Reports of Senate Committees: Permanent CommitteesA. Committee on Committees: Steve Knouse
Report on Committees on Committees Slate, Moved H. Bruder,Seconded K. Dorwick, unanimous vote.Election of Senate Officers Introduction of candidates and their statements Collected ballots New Chief Executive Officer: Robert McKinney Election of K. Dorwick as Secretary, J. Gentry moved.
B. Ways and Means: Bill RieckNo Report.
C. Academic Planning and Development: Suzanne Ward No Report.
D. Governmental Concerns: Christian Okoye No Report.
E. Faculty Advisory Council Representative: Harry Bruder No Report.
V. Reports of Senate Committees: Ad Hoc CommitteesA. Adjunct Faculty
No Report.
B. Status of Women No Report.
VI. Reports of University CommitteesA. Curriculum – Kay Riedel, Chair
25 new changes coming in, courses add, changed, met yesterday.B. Faculty Grievance – Jack Damico, Chair
Report Submitted via email enclosure. J. Gentry grievance report oftotals recommended to president on issues, report has esoteric, motionof to not accept report, remand: move by J. Gentry, seconded by B.Gramling. Unanimous vote.C. Bruder to be added to committee, moved by K. Dorwick, seconded J.Gentry.
C. Faculty Benefits and Welfare – Brian Powell, ChairNo Report.
D. Library – Ardith Sudduth, ChairNo Report, Dr. Triche covered all.
E. Academic Affairs and Standards – Suzanne Ward, ChairNo Report.
F. Parking and Planning- Simon Broussard, ChairNo Report.
G. Student Evaluation of Instruction – Brooke DavisRough Draft of Evaluations, 2 weeks of suggestions. Space for collegequestions. Document will be finalized soon. Summer beta-testing ofonline and hardcopy test.
H. Campus Diversity Advisory Council – Jennifer JacksonMet for recapitulation of yearly activities and panels.
VII. Unfinished BusinessNone.
VIII. New BusinessJ. Meriwether, Last year effort to pass bill regarding firearms on campus, wasdefeated at the house, again reintroduced this year. Senate urged to voiceopinion regarding matter.B. Gramling moved, G. Wooddell seconded, for the senate to officially opposefirearms legislation. CEO of Senate to write letter regarding this matter tolegislation of committees, and news. Unanimous Vote.J. Gentry moved to ask senate EO to advocate within the university thatacademics(teaching, research, and library) be fully protected from any cuts andto organize in various ways to advocate to legislators and the public that cuts tohigher education be minimized. Seconded K. Dorwick. Unanimous Vote.
IX. AnnouncementsDr. Blanco from Columbia speaking on “Who could defend slavery” at LITECenter Tomorrow.
X. AdjournmentMotion to Adjourn K. Dorwick, Seconded G. Woodell.
[Signed, Donna Gautier, Secretary to the Faculty Senate]
Newly Elected Senators as of September 15, 2009
While I am still working with the Deans of some colleges to elect senators to replace thosemembers of the Senate whose terms ended April 2009, the following are our newly electedsenators as of Sept. 15! I know you will join me in welcoming them.
I will include a complete roster of the entire Senate by rank and term, including all newlyelected Senators and full professors who have opted to serve, with the October Senate packet.
Moody College of Business
Bill FergusonSarah SkinnerNancy Rumore
Dupré Library
Heather PlaisanceDenise Goetting
College of Education
Elizabeth WebreTracy WhitlockJosephine Charles
Please accept my apology for not having a complete roster at this time.
Signed,
Keith DorwickSecretary to the Faculty Senate
University CouncilApril 27, 2009
1.Introduction of Robert McKinney as the new Faculty Senate Chair.
2.Identified a new series of events, Academic Signing Events, to be held for freshmensigning scholarships to attend UL Lafayette.
3.Discussion of graduation logistics and possibilities for enhancements.
4.Review of the operations and success of the Student Mentoring Program designed forstudents admitted by committee.
5.Review of the preparation for Acadiana Red & White Day - Tuesday, June 2, 2009.
6.Discussion of the legislative session - April 27 - June 25.
7.UL Advancement to attend the brief ribbon cutting of Albertson’s Grand Reopening at9:00am Wednesday April 29th.
8.Summary given of a recent Ragin Cajun Athletic Foundation meeting focused on annualfund contributions and the results.
9.Council were reminded of two upcoming events: the UL Lafayette Alumni Spring Galaon Saturday, May 9, and the Distinguished Professor Awards on Wednesday, April 29.
10.Summary presented of recent actions by the Board of Regents with respect to the lowcompleter program review.
11.Distribution of an early informational piece in response to the developments in theswine flu.
12.Distributed the notification of the Mass of Remembrance recognizing students lostduring the school year scheduled for Wednesday, April 29, 2009.
13.Announced that former Senator Bennett Johnson is visiting the campus this week.
14.UL Lafayette SBDC received a state-wide excellence award.
15.Identified several transportation authorizations that are being developed for proposedinclusion in the upcoming federal transportation budget.
16.Summary of ongoing proposal submissions - NIH Challenge grant; DEPSCOR; andBOR.
17.Update on the formation and activities of ad hoc task forces on campus to takeadvantage of the stimulus (stabilization).
18.Update on the search process for the Chief Information Officer.
19.Discussion of legislative processes projected for this session.
20.Notification given that the end-of-the-fiscal year procedures (primarily purchases) arenow in effect to insure a timely budget closeout.
21.Review of the need for improving campus cleanliness and our recycling efforts.
22.Updated University Council on the ongoing discussions relative to rezoning of theuniversity property
23.Council was briefed on several issues discussed among the ULS Presidents.
a. Possible budget relief during the session.b. Discussion of a fiscal statute relative to passing on the charges to the user for use
of credit cards for paying tuition and fees.
24.Update given on the ULS Policy for Reduced Charges for Eligible Employees as well astheir spouses and children.
University CouncilMay 4, 2009
25.Update was given on institutional flu monitoring and cautionary activities.
26.Distribution of the March reports on “Projects Awarded” and “Proposals Submitted” inthe Research Office.
27.Update was given on the Picard Center and workforce development contracts.
28.Update provided on the reviews at NIRC.
29.Summary of the Information Technology Initiative project reviews was given.
30.Recap of the Federal Surface Transportation Authorizations developed and submittedfor key university and community projects was presented.
31.Council was informed that the comptroller (BHI Wooley) is retiring very soon.
32.Council was updated on two issues Faculty Senate is monitoring - legislation on gun billand ad hoc committee on women’s issues.
33.A review of Academic Signing events at Saint Thomas Moore and at Catholic High waspresented.
34.Initiatives were described to conduct personal student interviews which would improvestudent retention.
35.An update was presented on current freshmen admission, enrollment, and registrationtrends and actions of the committee by exemption.
36.Update on SACS visit perpetrations was provided.
37.Update on the preparations for Burke Hall and Girard Hall renovations and relatedoccupant moves were given.
38.Discussion of the reports and meeting of Budget Task Forces was held.
39.An update was provided on the search for the Distance Learning Director.
40.It was announced that the new CIO has been selected and he will begin employment onJune 1.
41.Discussed summer maintenance projects.
42.Follow up on various logistic issues:a. Method of communication with faculty and other university employees during
and following a crisis event (hurricane). b. Implementation of a call center that enables the institution to contact prospective
and current students.c. Online parking permit application and billing.d. Follow up on informing faculty about identifying and supporting troubled
students during orientation.
University CouncilMay 18, 2009
43.Review and discussion of Commencement.
44.Discussed concerns of the implementation of furloughs should they become necessary.
45.Discussion of the current proceedings in the legislature relative to the “gun bill”.
46.Update on legislative proceedings including current status and activity on billsimpacting higher education & UL Lafayette.
47.Review of the progress toward Acadiana Red & White Day and the proposed agenda.
48.Presented an example of a high school student that included an announcement of herintention to attend UL Lafayette within her high school graduation announcement.
49.Council briefed on the efforts to broaden the activities of the office of campus diversity.
50.Reviewed recent visit by the leadership of Louisiana Work Force Commission visit tothe Picard Center.
51.Update on the creation of legislation that involves universities in the state’s coastalrestoration initiatives.
52.Announcement of awards won by the Manufacturing Extension Program of Louisiana(MEPoL), Procurement Technology Advancement Center (PTAC) and Small BusinessDevelopment Center (SBDC).
53.Update on the Academic Signings.
54.Update on current enrollment for summer and fall and year to year comparisons as ofthis date.
55.Discussion with Council about the replacement of the Child and Family Studies earlychildhood laboratory.
56.Update on the implementation of the new UL System policy regarding textbookadoption notification.
57.Council reviewed the courses offered for Senior Citizens.
58.Plan has been finalized for the summer to move back into Burke and clearing Girard forrenovation.
59. Review of budget submissions required by the UL System as they prepare for budgetcuts.
60.An ambitious schedule of building and infrastructure improvements is being undertakenfor the summer.
61.A retirement in the Business Office was described and some of the adjustments inpersonnel to accommodate the retirement.
62.A retirement in the President’s Office was announced and the changes required toaccommodate that retirement.
63.Reviewed an emerging collaborative plan for the use of the Johnston Street property.
University CouncilJune 1, 2009
64.Review of preparation for Acadiana Red and White Day.
65.Review of amendments and other actions within the ongoing legislative sessiona. Facility improvements (Fletcher, Girard, Burke/Hawthorne)b. Research Units (LITE, NIMSAT)
66.Distribution of reports on research projects awarded in April 2009 and projectssubmitted in April 2009.
67.Council was informed that Ruth Landry in the Research Office has been appointed asthe Chairman of Institutional Animal Care and Use Committee.
68.A report was given on the 22nd Annual National Conference on Race and Ethnicity inAmerican Higher Education.
69.Two Letters of Intent are being prepared for submission to the Board of Supervisors.
70.Discussion of security and email policies.
71.Purge of non-pay for summer school scheduled for today. Noted that a payment planhas been established for student tuition.
72.Update provided on fall enrollment and summer orientations.
73.Update on budget and related bills currently in the Legislature was presented to theCouncil.
University CouncilJune 8, 2009
74.Announced the Business Over Breakfast event scheduled for June 23, 2009 and theUniversity’s opportunity to participate.
75.Update on legislation related to the budget.
76.Notification of a press conference today at 1:30PM to focus on support for highereducation and healthcare.
77.Update on NIMSAT’s participation in the disaster management.
78.Status review on BeauSoleil.
79.Report on current summer and fall applications and enrollments.
80.Overview of recruiting focus, recruiting initiatives, and orientation activities.
81.Discussion of the Health Informatics Center for Louisiana Call Center located in theConference Center.
82.Discussion of potential issues for Fall Faculty Senate meetings.
83.Review of the start of the summer semester issues.
84.It was announced that the “2009 Upward Bound” classes began today.
85.Overview of the preparation and release of RFPs for a variety of university services.
86.Summary of current legislative budget prospectives.
University CouncilJune 15, 2009
87.Discussion of the current budget activities within the legislature.
88.Update on activities related to the “Horse Farm Property” and the associated legislation.
89.Review of the 2010-11 Capital Outlay submissions.
90.Discussion of the emerging budget cuts and the potential impact on the University.
91.Noted that the State “SELF generated” funds are down for this fiscal year in the amountof $311,000.
92.Review of the testing with the Martin Hall Customer Service desk established toevaluate at the beginning of each semester.
93.Update on the Picard Center contract for work force development.
94.Status update on the UL Lafayette and other state initiatives for disaster response.
95.Noted that the SGA allocated $50,000 in support of the BeauSoleil Solar Decathlonproject.
96.Summary of Burke Hall move projections.
97.Discussion of response to law enforcement requests for institutional information.
98.Status report of enrollment projections for Fall semester and enrollment servicesactivities targeted to improve enrollment.
99.Led a discussion about declaring a “ceiling” of admission based on multiple parameters.
100.Fall orientations are initiating this week.
101.Announced the initiation of a “Backyard BarBQue” recruiting event for high achievinghigh school graduates event on Wednesday, August 12th.
102.Announced the execution of an experimental “transfer open house” event to fullyprocess transfer students in one day.
103.Appealed for very broad thinking for assisting individuals and units that will benegatively impacted by the budget cuts.
104.Announced that Julie Leday will replace Ms. Young when Sherry retires.
University CouncilJuly 2, 2009
Present: Dr. DeWayne Bowie; Mr. Ronnie Lajaunie; Ms. Liz Landry; Dr. Steve Landry; Mr.Jerry LeBlanc; Professor Robert McKinney; Mr. Edward Pratt; Dr. E. Joseph Savoie; Dr.Robert Stewart
Absent: Mr. Ken Ardoin
Guest: Ms. Julie Dronet; Mr. Nyalls Hartman, Department Head for Performing Arts
105.Mr. Hartman: led a tour and briefing on the status of McLaurin Gym (the home for thePerforming Arts department).
106.Ms. Dronet: provided an overview of the ongoing initiative to establish acomprehensive banding and marketing strategy for the University. Lipman Hearne, anational consulting firm in this domain, is being retained to assist the University in thisprocess.
107.Ms. Dronet: briefed council on the Summary Judgment related to the Baldwin case andthe initial publicity.
108.Council: reviewed the known facts about the Martin Hall break-in which occurredJune 29th.
109.Dr. Landry: discussed the impact on professorships in the context of reduced earningsduring this past year.
110.Mr. LeBlanc: post session cuts in state general fund appropriation for UL Lafayette isprojected to be 7.76% ($7.5M); additionally mid-year cuts = $4.3M; mandated costsprojected at $2.8M --hence the total anticipated cut from July to June is $14.6M.
111.Council: discussed general initiatives to deal with budget cuts.
112.Council: discussion of the implementation of a drop fee.
University CouncilJuly 13, 2009
113.Update given on activities at the Marine Survival Training Center.
114.Council updated on the development of an MOU with State Office of Coastal Researchfor university research programs.
115.The results of a recent AALAC accreditation visit was given. The AALAC nationalCouncil for accreditation review meets later this year to provide a final determination ofthe ongoing accreditation.
116.Council briefed on a variety of research office policies that are to be reviewed andpotentially updated: return of indirect, distribution of IP Royalties, and distribution ofnet proceeds from fixed cost contracts.
117.A summary of the annual report on campus diversity was given.
118.The upcoming Legislative Luncheon is being supported by the Chamber Public PolicyDivision.
119.Support activities for the Beau Soleil Home project were announced.
120.Review of the Walk of Honor challenges--maintenance, funding repairs, and futureinstallations.
121.Discussion on practices that can be implemented to increase “university traditions”.
122.Review of planning for Acadiana Red/White reception.
123.Update on activities within the development office to expand fund raising andscholarship activities.
124.Reviewed ongoing activities related to NCAA student athlete certification.
125.The potential for 2+2 programs with Delgado in areas such as general studies andbusiness was announced.
126.College and departmental coordinators are meeting to ensure that courses on thecrosswalk will be accepted as articulated.
127.Update on the emerging appointments to the “Postsecondary Education ReviewCommission”.
128.Reviewed with Council a full list of potential budget cuts and revenue improvement to
cope with budget cuts.
University Council
July 27, 2009
129.Council visited the UL Lafayette Print Shop to review operations and opportunity.
130.Reviewed recent actions directed toward development.
131.Red & White Acadiana Acknowledgement Day scheduled in September.
132.Discussion of several policy developments and/or refinements.
133.Update on the NIRC re-accreditation processing.
134.Discussion of SACS accreditation team progress and status.
135.Discussion of UL Lafayette success with NSF Career Awards.
136.Review of the current enrollment Funnel Report that tracks progress toward final fallenrollment.
137.Review of numerous logistics and other follow up issues.
138.The Louisiana Division of Administration announced another statewide hiring freezeby executive order. The implementation of the freeze within higher education will beadministered by the Board of Regents and the management boards.
139.Discussion of course and lab fees and the implications for legislative approval.
University Council
August 17, 2009
140.A comprehensive review of math education at UL was provided and for some otheruniversities including philosophical and instructional differences.
141.Discussed the ongoing review of endowed scholarships and the related policies.
142.Acknowledgement of the B. I. Moody III College of Business Administration SpeakersSeries.
143.Described ongoing fund raising and marketing relationships in support of athleticsdevelopment.
144.A “Thank You” event will be held for student spirit groups this Wednesday.
145.Fan Day at the stadium is this coming Sunday, 5 PM to 7:30 PM.
146.Update on BeauSoleil logistics and funding.
147.Information booths will be set up in several locations on campus and manned duringthe beginning of the first few days of this fall semester.
148.Announced these upcoming events: a. A luncheon will be held for outstanding incoming scholarship students
on September 2nd. b. A new event - Grilling with the Presidents - will be held on September
23rd for presidents of all student organizations and hosted by Dr. Savoieat the President’s home.
149.An overview of the university’s proactive initiatives was provided to inform thecampus community about best practices in flu prevention.
150.Update was given on the BeauSoleil event timeline - departure event, supporteracknowledgement event, national event and return.
151.Discernment was encouraged concerning actions that can be taken in support of theuniversity’s adjunct faculty pool through the up and down cycles of adjunct use.
152.Engaged Council in conversation on the cyclical nature of demand for various trainedprofessionals and the impact on related interest in associated majors.
153.During the beginning of the semester student affairs personnel will ride on student
transport buses and provide information about the university that students might beinterested in.
154.Reviewed the logistics for Harris Dorm renovations and the implications for studenthousing and parking.
155.Discussion of the potential implementation of a “convenience fee” for use of creditcards on tuition and other payment transactions.
156.Provided Council with some insights of the working of the Louisiana Higher EducationCommission (Tucker Commission).
157.An update was provided on the search for the replacement for the AdministrativeAssistant 4 for the EEO Office/Assistant Vice President for Academic Affairs.
158.An update was given on the preparation for the SACS accreditation visit.
159.The University is in the process of compiling a focused annual report on keyinstitutional metrics to the UL System office.
160.Discussed faculty development initiatives including
a. Human Resource Orientation for Adjunct Faculty,b. Operations and support provided by the Research Office for all faculty,
andc. Student affairs will conduct sessions on discipline, safe campus and
sexual harassment for all faculty.
161.An update was provided on the search for a new Distance Learning Director.
162.Discussed changes labor certification issues at the national level.
163.Discussed the potential use of First Alert for gathering key information from Facultyand Staff following a disruption in university operations.
164.The plan for Philosophy program to merge into the Department of History andGeography is under review.
165.An update was provided on the Burke/Hawthorne/Girard move.
University Council
August 25, 2009
166.An overview of the “University Avenues” and other broadcast news initiatives waspresented.
167.Review of current fall enrollment status.
168.Review of current university and foundation procedures for managing endowedscholarships.
169.Numerous student, donor and community “cultivation” events recently held weredescribed.
170.The recent “Pancake Breakfast” event held to raise money for athletics was described.
171.The success of the recent Fan Day held at Cajun Field was noted.
172.Review of Coast Power and Energy Resource Consortium appropriations status.
173.Update on the hosting and manning of information stations on campus during the earlydays of the semester.
174.Review of multiple research related policies under development and revision.
175.Status report on an MOU that provides for coordinated coastal / wetlands researchinitiatives for the research universities and other relevant state entities.
176.Update on recently funded research awards and related reports on proposal submittedand projects awarded.
177.Reviewed the upcoming “research/faculty development” workshops that are scheduledduring the fall semester.
178.Updated council on the logistics associated with students moving in to the variousresidence halls.
179.Review of faculty/staff orientation activities.
180.Discussion of implications of the recently published Chronicle digest on projecteddemographics for high school graduates in Louisiana for the next decade.
181.Previewed the upcoming University of Louisiana System Board meeting agenda items.
University CouncilAugust 31, 2009
182.Update on enrollment status at end of the first week of classes.
183.Discussed the use and preliminary results of a first year college student survey[Beginning College Survey of Student Engagement - BCSSE] as a part of this year’sorientation process.
184.Discussion of the need to give advanced consideration to budget for summer researchawards and summer sabbaticals.
185.Review of the development of a UL System-wide CALL [Center for Adult Learning inLouisiana] for the upcoming round of proposals.
186.Review of logistics and related preparation for the upcoming season opener footballgame.
187.Update on the development of policies related to intellectual property royalty returnand return of indirect costs.
188.Report on proposals submitted and awards received for July 2009.
189.Report on American Recovery and Reinvestment Act Proposals submitted sinceJanuary 2009.
190. Summary of “start of semester information desks” activities.
191.Summary of some upcoming fall events coming -- September 10th - Mentoring Socialand Mixer; September 15th - Black Faculty and Staff Welcome for new Blackemployees.
192.Discussed potential enhancements that can be made to the agreements and processingrelated to scholarships.
193.It was announced that the first woman (Ledricka Johnson-Thierry) elected to the postof District 40 Louisiana State Representative is already in communication with theUniversity about our needs.
194.Update on the publicity activity for the BeauSoleil project.
195.Various logistics items were discussed.
196.Overview of the “Acorns of Hope” project and the potential for the University toparticipate.
197.The recent ULS approvals were noted -- permission for enhancement of Spring Sportsfacilities; permission to take stadium façade failures to Interim Emergency Board forfunding; approval for the naming of James R. Oliver Hall.
198.Discussion of the early conversation emerging from Postsecondary Education ReviewCommission (Tucker Commission).
