Girl Scouts of North - Central Alabamawww.girlscoutsnca.org

Cookie Rookie Training

• To provide you with an overview of the Cookie Sale Program

• To give you information and tools to be a successful Troop Cookie Manager!

• To provide general information on the ebudde system

• To prepare you to train girls and parents

Objectives

1. Preparation2. Organization3. Communication4. Documentation

4 Keys to Troop Cookie Manager Success

How do Girl Scouts Benefit from Participating in the Cookie Sale Program?

◦Goal Setting◦Decision Making◦Money Management◦People Skills◦Business Ethics

Training Girls and Parents

Read the manual completely. Complete the online training. Get answers to any questions from your Service Unit Cookie Manager (SUCM)

Hold a meeting with the girls to set goalsInvite girls to plan a family meeting

where they can share their goals and plans

Only give forms to registered girl scouts and parents who have signed the parent letter

Goal SettingPersonal Goals

◦ Have the girls set a goal of how many packages they want to sell.

◦ Use the order card to help them reach their target.

Troop Goals◦ Meet with girls to

discuss what the troop would like to do with their troop proceeds?

◦ Is there a trip or special event that girls want to plan?

◦ Calculate the cost and see how many packages per girl they will need to sell.

◦ Keep parents informed of troop goals.

How Do I get the Girls Motivated and Excited about Selling Cookies?Make selling

cookies fun! Be excited!

Participate in council scheduled rally

Have girls make individual and troop goal posters

Track the troops progress with a visual chart that they color in the packages sold

Remind girls of their goals, encourage and support them

Cookie Rally

Cookie RallyJanuary 6, 2012

OverviewCookie Program SaleTraining (online + service unit meeting)Review all materials/ask questions Set up troop meeting Girls begin taking initial ordersInitial orders submittedGirls continue selling using Goal Getter

Order CardCookie pick ups/ deliveriesCookie RallyBooth sales begin½ payment due

Final payment dueSubmit final paperwork and

incentive order onlineGive incentives to the girlsCelebrate your success!

OverviewCookie Program Sale

Initial Order TakingBegins on December 30, 2011. Girls

can wish people Happy New Year and ask if they would like to start the year off right by buying Girl Scout Cookies!

Girls will take orders on order cards and turn them in to the TCM January 14, 2012, or a date set by you.

After initial orders are completed, girls will continue to sell using the

Goal Getter Order Card.

How do I know how many cookies to order?Enter all the girls orders from the order

cards into ebudde. Look at the number of cookies ordered by variety by girls.

How many booth sales do you have planned? Check with your SUCM for ideas on booth sale cookies needed for local booth sales.

You should order extra of the top selling varieties for booth sales. (Thin Mints, Samoas, Trefoils, Do-Si-Dos, and Tagalongs)

Booth Sale SchedulerBooth sales will be coordinated through eBudde online system.Benefits

◦ All sales will be uploaded to the cookie locator website, customers will find cookies by entering their zip code

◦ Allows you to sign up for booth sales from the comfort of your home

◦ Eliminates double-booking

Council-Sponsored Booth Sales

Troop Booth Sign-up Request

Troop Booth Sign-up Request (continued)

Booth SalesBegin February 10, 2012

All booths sales in eBudde will be uploaded to cookie locator website: http://cookielocator.litttlebrownie.com

Be sure to go over booth guidelines and tips in the Cookie Sale Program Manual.

Be sure to include booth sale cookies on your initial order!

eBuddeThis is the online system that helps

troops, service units, and the Council manage all aspects of the Cookie Sale Program.

All troops need to enter their information into eBudde.◦ This is how cookies, incentives,

recognitions, and payments are tracked.◦ Troops should regularly check their sales

report to check their progress during the sale. Discrepancies should be reported to SUCM.

ebudde (continued)

Each user is given access based on their needs (determined by Council).

SUCMs will have access to their service unit information and all of their troops’ information.

Warehouse & CupboardsGoing to the warehouse or cupboard,

to pick up additional cookies you must have the following:◦Cookie Identification Card◦Photo identification

You may go to any cupboard in the Council area to pick up cookies.

Cookies can be checked out by cases only.

Damaged cookies may be swapped only at the service center nearest you.

Ordering Cookies from the Cupboards or Warehouses

Locations to pick up additional cookies can be found in your manual.

You will place a pending order through eBudde. Please call cupboard contact to let them know you have a pending order.

Benefit:◦Inventory can be managed based on

cookies to be picked up. If additional cookies need to be ordered, this can be done earlier.

Pending Cupboard OrdersProduct Transaction Form

Pending orders

Financial ProceduresAll transactions require receipts.Troops must not release cookies without a

signed parent permission form and signed receipt for the cookies (retain all paperwork).

Required ½ payment due February 28, 2012

Final payment due March 7, 2011If a parent does not turn money in to

troop:◦certified letter◦receipts/signed parent letter

Troop Sales Report

Troop Overpayment ReportTroops are to use their Sales Report from

eBudde to manage their Cookie Sale Program activity.

The report includes all transactions and automatically deducts their proceeds from what troops owe to the Council.

The amount due is what should be deposited into the Council account.

If a troop deposits their proceeds into the Council account in error they will complete a Troop Overpayment Report in order to receive a refund.

Manuals

Demonstration SiteWeb address –

http://ebdemo.litttlebrownie.com

Login will be your email as set up by Council.

No email sent in the system.Can perform all functions in the

system just like the live site.See Council for further

information.