Module 1: Team Initiated Problem Solving (TIPS) Brief Overview

Session 3 Phase I Team TrainingPresented by the MBI Consultants

Before we begin…please start up your computer and projector

• Open your “TIPS II Meeting Minutes” and “MBI Problem-Solving Action Plan” form and enter the heading information (date, location, team members, team roles, etc)• Review survey interpretation, precision problem statements and the TIPS process from last winter’s training

ACKNOWLEDGEMENTS

Much of the content and ideas of this workshop stems from the work of others. Special thanks to the work of Tim Lewis, George Sugai, Rob Horner, Lori Newcomer, Rebecca Beckner, Marla Dewhirst, the professors at the University of Oregon, National Center on Positive Behavioral Interventions and Support, and the Quaglia Institute for Student Aspirations.

BE RESPONSIBLE

- Make yourself comfortable & take care of your needs

- Address question/activity in group time before

discussing “other” topics

- Use your team time wisely

- Return promptly from breaksBE RESPECTFUL

- Turn cell phones to “off” or “vibrate”

- Listen attentively to others BE PREPARED

- Ask questions when something is unclear

- Be an active participant – respect attention signals

OUR EXPECTATIONS FOR TRAINING

Critical Components of MBI Commit to a common purpose and approach to discipline

—creating a safe and welcoming culture that includes student voice and family/community involvement

Establish and maintain team… with administrator support, participation and leadership

Establish a clear set of positive expectations and behaviors

Establish procedures for teaching expected behavior Establish a continuum of procedures for encouraging

expected behaviors Establish a continuum of procedures for discouraging

inappropriate behaviors Establish a system for using data to make

decisions, progress monitor, and problem-solve

Today's Agenda Items:

Understand the benefits of a formal process that a group of people can use to build and implement solutions .

Organizing for an effective problem solving conversation

Problem

SolutionOut of

Time

Frustration

Boredom

A key to collective problem solving is to provide a visual

context that allows everyone to follow and contribute

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TIPS Meeting Minutes Form  Date Time Location Facilitator Minute Taker Data Analyst

Today’s Meeting            

Next Meeting            

8

Team Members (Place “X” to left of name if present)

                       

                       

01. Review Agenda 01.  

02. Data Analyst Report 02.  

03. Problem Solving and Action Planning 03.  

04. General Administrative Issues 04.  

Today’s Agenda Items Future Agenda Items

 Precise Problem Statement

(What, When, Where, Who, Why)

Solution Actions(Prevent, Teach, Reward,

Correct, Extinguish, Safety)

  

Who?

  

By When?

 Goal &

Timeline

  

Fidelity of Imp.

 Effectivenessof Solution

          Not started Partial imp. Imp. w/fidelity Stopped

Worse No Change Imp. but not to Goal Imp. & Goal metCurrent rate/level per school day =

             

Previously-Defined Problems

Information for Team, or Issue for Team to Address Discussion/Decision/Task (if applicable) Who? By When?

       

       

Administrative/General Information and Issues

Meeting Foundations

MeetingFoundations

Meeting starts on time

Meeting starts on time

At least 75% of team

members present at

start of meeting

At least 75% of team

members present at

start of meeting

Previous meeting minutes available

Previous meeting minutes available

Agenda is available for all to view

Agenda is available for all to view

Roles and responsibilitie

s of team members defined

Roles and responsibilitie

s of team members defined

Next meeting is scheduled

Next meeting is scheduled

Meeting ends on time (unless

agreement to continue)

Meeting ends on time (unless

agreement to continue)

At least 75% of team

members are present at end

of meeting

At least 75% of team

members are present at end

of meeting

Elements of Meeting Foundations

YES

sometimes

No

Use electronic meeting minutes

4

TIPS Meeting Minutes Form  Date Time Location Facilitator Minute Taker Data Analyst

Today’s Meeting            

Next Meeting            

10

Team Members (Place “X” to left of name if present)

                       

                       

01. Review Agenda 01.  

02. Data Analyst Report 02.  

03. Problem Solving and Action Planning 03.  

04. General Administrative Issues 04.  

Today’s Agenda Items Future Agenda Items

 Precise Problem Statement

(What, When, Where, Who, Why)

Solution Actions(Prevent, Teach, Reward,

Correct, Extinguish, Safety)

  

Who?

  

By When?

 Goal &

Timeline

  

Fidelity of Imp.

 Effectivenessof Solution

          Not started Partial imp. Imp. w/fidelity Stopped

Worse No Change Imp. but not to Goal Imp. & Goal metCurrent rate/level per school day =

             

Previously-Defined Problems

Information for Team, or Issue for Team to Address Discussion/Decision/Task (if applicable) Who? By When?

       

       

Administrative/General Information and Issues

Status Report pm Previously Defined Problems

TIPS Meeting Minutes Form  Date Time Location Facilitator Minute Taker Data Analyst

Today’s Meeting            

Next Meeting            

11

Team Members (Place “X” to left of name if present)

                       

                       

01. Review Agenda 01.  

02. Data Analyst Report 02.  

03. Problem Solving and Action Planning 03.  

04. General Administrative Issues 04.  

Today’s Agenda Items Future Agenda Items

 Precise Problem Statement

(What, When, Where, Who, Why)

Solution Actions(Prevent, Teach, Reward,

Correct, Extinguish, Safety)

  

Who?

  

By When?

 Goal &

Timeline

  

Fidelity of Imp.

 Effectivenessof Solution

          Not started Partial imp. Imp. w/fidelity Stopped

Worse No Change Imp. but not to Goal Imp. & Goal metCurrent rate/level per school day =

             

Previously-Defined Problems

Information for Team, or Issue for Team to Address Discussion/Decision/Task (if applicable) Who? By When?

       

       

Administrative/General Information and Issues

Administrative/General Information and Issues

  

Precise Problem Statement(What, When, Where, Who, Why)

 Solution Actions

(Prevent, Teach, Reward, Correct, Extinguish, Safety)

   

Who?

   

By When?

  

Goal & Timeline(what to change by

when)

Fidelity of Imp. Measure

(What/How/When/Who to

measure/report)

Effectivenessof Solution

(What/How/When to assess/report)

             

12

New Problems

  Our Rating

  Yes So-So No

1. Was today’s meeting a good use of our time?      

2. In general, did we do a good job of tracking whether we’re completing the tasks we agreed on at previous meetings?      

3. In general, have we done a good job of actually completing the tasks we agreed on at previous meetings?      

4. In general, are the completed tasks having the desired effects on student behavior?      

Evaluation of Team Meeting (Mark your ratings with an “X”)

If some of our ratings are “So-So” or “No,” what can we do to improve things?

  

Precise Problem Statement(What, When, Where, Who, Why)

 Solution Actions

(Prevent, Teach, Reward, Correct, Extinguish, Safety)

   

Who?

   

By When?

  

Goal & Timeline(what to change by

when)

Fidelity of Imp. Measure

(What/How/When/Who to

measure/report)

Effectivenessof Solution

(What/How/When to assess/report)

             

13

New Problems

  Our Rating

  Yes So-So No

1. Was today’s meeting a good use of our time?      

2. In general, did we do a good job of tracking whether we’re completing the tasks we agreed on at previous meetings?      

3. In general, have we done a good job of actually completing the tasks we agreed on at previous meetings?      

4. In general, are the completed tasks having the desired effects on student behavior?      

Evaluation of Team Meeting (Mark your ratings with an “X”)

If some of our ratings are “So-So” or “No,” what can we do to improve things?

If what you’re doing isn’t changing your meetings, try

something else (TIPS)

.

1

One more thing…. MBI Annual Action Plan

Tier/Topic Evidence/

Data that

Identifies

Need

Next Steps  

Action Who?

When?

Evidence of

Implementation

    

         

15

Where in the Form would you place:

1.Schedule for hallway monitoring for next month

2. Too many students in the “intensive support” for literacy

1.Status of fights on playground in last month.

2.Next meeting date/time.

1.Today’s agenda

2. Solutions for a new problem

Where in the Form would you place:

1.Schedule for hallway monitoring for next month

2. Too many students in the “intensive support” for literacy

1.Status of fights on playground in last month.

2.Next meeting date/time.

1.Today’s agenda

2. Solutions for a new problem

Activity

1

Where in the Form would you place:

1.Schedule for hallway monitoring for next month

2. Too many students in the “intensive support” for literacy

1.Status of fights on playground in last month.

2.Next meeting date/time.

1.Today’s agenda

2. Solutions for a new problem

Where in the Form would you place:

1.Schedule for hallway monitoring for next month

2. Too many students in the “intensive support” for literacy

1.Status of fights on playground in last month.

2.Next meeting date/time.

1.Today’s agenda

2. Solutions for a new problem

7