Sarpy Relay For Life

3-16-10 Team Captain Meeting

Relay For Event

Date: Friday June 4th-June 5th

Time: 7p-7aLocation: Papillion LaVista South High School

Theme: Celebrating More Birthdays

Goals: Currently Ultimate Survivors 10 175 Luminary 12 2000 Money $26,000 140,000 Teams 51 80

T-shirts will not before sale at the day of the event!!

Team RecognitionTeam Fundraising Club

Bronze: Raise $1500-2,999

Silver: Raise $3,000-4,999

Gold: Raise $ 5,000-9,999

Platinum: Raise $10,000-14,999

Sapphire: Raise $15,000-24,999

Diamond: Raise $25,000-34,999

Purple: Raise $35,000-49,999

National: Raise $50,000+

Fundraising Examples

Sharing of Ideas:Bowling tournamentGarage SaleOnline fundraisingTraveling bra garlandChico’s fashion showQuilt fundraiser (Mystery)Penny warRunza night (with so much of proceeds going to Relay)Dunk-a-Cop at LaVista DaysPotluckPartylite-have party, receive 10%Pamper Chef PartyTastefully Simple PartyLetter writing-ACS will provide letters and envelopes and even may for you

If you are holding a fundraising event, please email us and we will get it on our Sarpy website.

Organization of Records

-Record for financial information like an excel spreadsheet or whatever works for you -Example: Have team members turn money in marked envelope with breakdown of fundraising and luminaria-Tools and resources are made in team captain packet-Always ask for a receipt when turning in money and keep the receipts-When turning in money including fundraising before event and at event, must have envelope filled out correctly to be able to turn in. Must have the following information on the envelope:

Team packet NumberTeam NameTeam Captain NameAmount of Money What money is from (general

donation, luminaria or commitment fee)

Turning in Money

When turning in money, please have the following information on the envelope:

Team Packet NumberTeam NameTeam Captain NameAmount of MoneyWhat money is from (general donation, commitment fee or luminaria)

Getting Relay Word Out

Yard Signs—available at team captain meetings for you to take

Facebook-can send out event invitation to all your contacts

Brochures/Flyers-these are available at team captain meetings for you to have and distribute

Team Challenger

Definition:You recruit a new team and if they all get registered and

Their commitment fees pain, then you are eligible to choose from a fleece jacket or sleeping bag. Forms are available at Team captain meetings.

Recognition

7 Large Traveling Trophies (Money raised)Top Military TeamTop Business TeamTop Friends & Family TeamTop School TeamTop Medical TeamTop Fundraising TeamTop Online Fundraising Team

3 Small Individual TrophiesTop Individual FundraiserTop Individual Online FundraiserTop Luminary Seller

Luminary Ceremony

-Need 2 volunteers to staff table at the day of the event and you will get 500 spirit bucks

-Last year we had 1.075-You can decorate luminaria bags but we need to have them back by bank night at the latest and you can bring deocarated ones to any of the team captain meetings-Trophy will be awarded to the person who sells the most luminarias-If people purchase luminarias online, you do not need to email Dick and his crew those names-Luminarias that you sell that money goes towrd your fundraising goal-When emailing names in, please make a column for “In Memory Of” and one for “In Honor Of”

Homework

Delegating a job to someone else On the team helps alot