Download pdf - Banyule City Council 17 March 2014 Minutes

These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 31 March 2014 1

Ordinary Meeting of Council

Council Chambers, Service Centre

275 Upper Heidelberg Road, Ivanhoe

17 March 2014 commencing at 7.45

MINUTES

THE MAYOR’S ACKNOWLEDGEMENT OF THE WURUNDJERI PEOPLE ......................... 3

PRESENT .............................................................................................................................. 3

APOLOGIES .......................................................................................................................... 3

LEAVE OF ABSENCE ........................................................................................................... 3

CONFIRMATION OF MINUTES ............................................................................................. 3

DISCLOSURE OF INTERESTS ............................................................................................. 4

PRESENTATION ................................................................................................................... 4

1. PETITIONS ...................................................................................................................... 4

Nil

2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT ...................................... 4

Nil

3. PLANET – ENVIRONMENTAL SUSTAINABILITY ......................................................... 4

Nil

4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT ................................ 5

4.1 Warringal Parklands and Banyule Flats Heritage Assessment ................................ 5 4.2 North East Road Link - Quarterly Report ................................................................. 5 4.3 10 Martin Street, Heidelberg ................................................................................... 6

5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE ..................... 7

Nil

6. PERFORMANCE - USE OUR RESOURCES WISELY .................................................... 7

6.1 Assembly of Councillors .......................................................................................... 7 6.2 Councillor Motions - Status Update ....................................................................... 10

7. SEALING OF DOCUMENTS ......................................................................................... 10

Nil

8. NOTICES OF MOTION .................................................................................................. 10

8.1 Birdwood Avenue, Macleod - Macleod Pre-school Parking Issues ........................ 10 8.2 Illegal Motor Bikes - Darebin Creek ....................................................................... 11

MINUTES ORDINARY MEETING OF COUNCIL 17 MARCH 2014

2 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 31 March 2014

8.3 Apprentices - Banyule City Council ....................................................................... 11 8.4 Investigation - Traffic Challenges Bungay Street, Watsonia .................................. 11 8.5 Banyule City Council Ward Funding Grants Program Improvements ................... 12 8.6 Ivanhoe Primary School - Traffic Concerns in Ailsa Grove .................................... 13 8.7 Youth Council ....................................................................................................... 13

9. GENERAL BUSINESS .................................................................................................. 14

9.1 Relay For LIfe ....................................................................................................... 14 9.2 Relay For Life ....................................................................................................... 14 9.3 Congratulations to Staff ........................................................................................ 14

10. URGENT BUSINESS ..................................................................................................... 14

10.1 Confidential Contractual Matters ........................................................................... 14

CLOSURE OF MEETING TO THE PUBLIC ......................................................................... 15


These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 31 March 2014 3

EXTENSION OF PUBLIC FORUM

(CO2014/51) Resolution That the Public Forum be extended until 8.00pm. Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa CARRIED

EXTENSION OF PUBLIC FORUM

(CO2014/52) Resolution That the Public Forum be extended until 8.10pm. Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti CARRIED

The Meeting opened at 8.10pm.

The Mayor’s Acknowledgement of the Wurundjeri People

The Mayor read an acknowledgement of the traditional land owners, the Wurundjeri people.

Present

Mayor Cr Craig Langdon, Cr Steven Briffa, Cr Wayne Phillips, Cr Mark Di Pasquale, Cr Rick Garotti, Cr Tom Melican, Cr Jenny Mulholland

Apologies

Nil

Leave of Absence

Nil

Confirmation of Minutes

That the following Minutes be confirmed: Ordinary Meeting of Council held 3 March 2014

Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale CARRIED



Disclosure of Interests

Cr Jenny Mulholland declared a Conflicting Personal Interest with Public Duty under S79B of the Local Government Act 1989 in item 4.3 - 10 Martin Street, Heidelberg, due to the owner of the property being a sponsor of the Wellness Ball which is organised by the committee of which Cr Mulholland is president.

Cr Steven Briffa left the Chamber at 8:14pm.

Presentation

Allison Beckwith, Director of Community Programs made a presentation of the Parks & Leisure Australia Award to Banyule City Council, Leisure & Cultural Services – 2013 National Winner for Inclusive and Connective Communities for Banyule’s Free Leisure Program.

1. PETITIONS

Nil

2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT

Nil

Cr Steven Briffa returned to the Chamber at 8.16pm.

3. PLANET – ENVIRONMENTAL SUSTAINABILITY

Nil



4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT

4.1 WARRINGAL PARKLANDS AND BANYULE FLATS HERITAGE ASSESSMENT

Ms Jane Crone & Mr Dennis O’Connell spoke on the item.

SUMMARY

To provide Councillors a cultural heritage assessment for Warringal Parklands and Banyule Flats (WPBF), and advise on further work, including the potential for a State heritage nomination.

Resolution (CO2014/53)

That Council: 1. Approves the Final Draft Warringal Parklands and Banyule Flats: Cultural Heritage

Assessment. 2. Uses the approved Cultural Heritage Assessment to inform the preparation and

submission of a nomination to Heritage Victoria for recognition of State heritage significance.

3. Notes the progress being made for the ecological and conservation values

assessment.

4. Receives a further report when the ecological and conservation values assessment is completed.

5. Consider the cost of 2 above in the 2014-15 Budget.

Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa CARRIED 4.2 NORTH EAST ROAD LINK - QUARTERLY REPORT

Mr Dennis O’Connell & Mr Martin Appleby spoke on the item.

SUMMARY

To provide Council with a status update on planning for the proposed North East Road Link.


That Council: 1. Receive this report.

2. Write to VicRoads seeking a copy of their latest traffic counts on Rosanna Road,

Heidelberg and requests further counts be undertaken if none were taken in 2013.



4.2 NORTH EAST ROAD LINK - QUARTERLY REPORT cont’d

3. Request a meeting with VicRoads, appropriate staff and Councillors to discuss traffic

management issues along Rosanna Road.

Moved: Cr Tom Melican Seconded: Cr Jenny Mulholland CARRIED 4.3 10 MARTIN STREET, HEIDELBERG

Cr Jenny Mulholland declared a Conflicting Personal Interest with Public Duty under S79B of the Local Government Act 1989 and sought approval of right to leave and not vote. The nature of Cr Mulholland’s conflicting personal interest being that the owner of the property is a sponsor of the Wellness Ball which is organised by the committee of which Cr Jenny Mulholland is president. Moved: Cr Steven Briffa Seconded: Cr Rick Garotti CARRIED

The interest was declared a Conflict of Interest and Cr Mulholland left the Chamber at 8.43pm prior to the item being discussed.

Mr Lorenzo Rigoni, Mr Gary Martin, Ms Barbara Smith, Mr Grant Davies, Dr Coral Tudball & Mr Erdogan Koken spoke on the item.

SUMMARY

The proposal seeks to increase the height of an approved eight to nine storey medical services building by one level to provide a building with a maximum height of nine to ten storeys. The entire additional floor level of the building will project above the 25 metre height control for this part of the Heidelberg Specialised and Major Activity Centre.


That: 1. Council notes the objector’s concern regarding the validity of the existing planning

permit and the objector’s intent to challenge this matter. 2. Council, having complied with Section 52, 58, 60, 61 and 62 of the Planning and

Environment Act 1987, resolves that a Notice of Decision to Grant an Amended Planning Permit be issued in respect of Application No. P674/2013 to enable the endorsement of amended plans generally in accordance with the advertised plans received by Council on 19 November 2013 for buildings and works to increase building height by one storey at 10 Martin Street, Heidelberg.

Moved: Cr Steven Briffa Seconded: Cr Mark Di Pasquale CARRIED

Cr Jenny Mulholland returned to the Chamber at 9:40 pm.



5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE

Nil

6. PERFORMANCE - USE OUR RESOURCES WISELY

6.1 ASSEMBLY OF COUNCILLORS

SUMMARY

Under the Local Government Act 1989 an Assembly of Councillors is defined as: A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to be - a) the subject of a decision of the Council or; b) subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee. In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council. RECORD OF ASSEMBLIES

1 Date of Assembly: 24 February 2014

Type of Meeting: Council Briefing

Matters Considered: - Budget Briefing No. 1 - Advocacy Projects for the upcoming State

Government Election

Councillors Present: Steven Briffa Rick Garotti Craig Langdon Tom Melican Jenny Mulholland

Staff Present: Simon McMillan, Chief Executive Officer Allison Beckwith, Director Community Programs Scott Walker, Director City Development Geoff Glynn, Director Assets & City Services Peter Utri, Acting Director Corporate Services Arun Chopra, Manager Major Projects & Infrastructure Doug Baker, Acting Manger Financial Services Kevin Gallagher, Assets Coordinator

Others Present: Nil

Conflict of Interest: Nil



6.1 ASSEMBLY OF COUNCILLORS cont’d

2 Date of Assembly: 3 March 2014

Type of Meeting: Council Briefing

Matters Considered: Community Information and Support Services Review

Councillors Present: Steven Briffa Mark Di Pasquale Craig Langdon Tom Melican Jenny Mulholland

Staff Present: Simon McMillan, Chief Executive Officer Allison Beckwith, Director Community Programs Geoff Glynn, Director Assets & City Services Frances Gianinotti, Co-ordinator Youth & Community Partnerships Giovanna Failla, Manager Youth & Family Services Peter Utri, Manager Organisational Performance

Others Present: Nil



Type of Meeting: Ordinary Council Meeting

Matters Considered: Items on the Council Agenda for the Ordinary Meeting of 3 March 2014 (excluding confidential items) as listed below: 1.1 1-3 McKenzie Court Greensborough - Proposed Sale of Land Petition 1.2 Main Road and Para Road Intersection, Lower Plenty - Pedestrian Crossing Concerns 1.3 Petition to retain and reopen Bellfield, Haig Street and Banksia College School sites 4.1 Additional Storey to Approved Development at 10 Martin Street, Heidelberg 4.2 Constructed Carpark within Banksia Street reserve 4.3 Ivanhoe Structure Plan Planning Scheme Amendments C93, C94 4.4 Ivanhoe Civic Precinct Master Plan 4.5 Ivanhoe Grammar School Resident Interest Group - replacement resident for west precinct 4.6 Living Libraries Infrastructure Programs 2014 5.1 Multicultural and GLBTI Advisory Committees 6.1 Assembly of Councillors 7.1 Sealing of Documents 8.1 Banyule Council's Commitment to Strong and Transparent Financial Management 8.2 Main Road and Para Road Intersection, Lower Plenty - Pedestrian Crossing Concerns 8.3 ANZAC Day in Banyule General Business – Lions House



6.1 ASSEMBLY OF COUNCILLORS cont’d Councillors Present: Steven Briffa

Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips

Staff Present: Simon McMillan, Chief Executive Officer Allison Beckwith, Director Community Programs Scott Walker, Director City Development Geoff Glynn, Director Assets & City Services Gina Burden, Manager Governance, Information and Laws Vivien Ferlaino, Coordinator Records & Governance Daniel Kollmorgen, Acting Manager Strategic & Economic Development Peter Utri, Acting Director Corporate Services Joel Elbourne, Acting Manager Development Services

Others Present: Nil

Conflict of Interest: Cr Jenny Mulholland declared an interest in item 4.1 Additional Storey to Approved Development at 10 Martin Street, Heidelberg, and left the room at 7.23pm, prior to the item being discussed.


Type of Meeting: Briefing of Community Information & Support Services

Matters Considered: Review of Community Information & Support Services (BANSIC, VOB, DVCS)

Councillors Present: Steven Briffa Craig Langdon Tom Melican

Staff Present: Simon McMillan, Chief Executive Officer Allison Beckwith, Director Community Programs Giovanna Failla, Manager Youth & Family Services Frances Gianinotti, Co-ordinator Youth & Community Partnerships Karen Molinaro, Community Liaison & Support Officer

Others Present: Marianne Mahoney Angela Snow Cathy Thornton Colin Macklin Ian Parker Marjatta Jormakka




6.1 ASSEMBLY OF COUNCILLORS cont’d Resolution (CO2014/56)

That the Assembly of Councillors report be received.

Moved: Cr Rick Garotti Seconded: Cr Mark Di Pasquale CARRIED 6.2 COUNCILLOR MOTIONS - STATUS UPDATE

Ms Jane Crone spoke on the item.

SUMMARY

To provide a report on the current status of Councillor initiated motions.


That Council note the Councillor Motions Status Report.

Moved: Cr Rick Garotti Seconded: Cr Wayne Phillips CARRIED

7. SEALING OF DOCUMENTS

Nil

8. NOTICES OF MOTION

8.1 BIRDWOOD AVENUE, MACLEOD - MACLEOD PRE-SCHOOL PARKING ISSUES

Mr Kevan Hill spoke on the item.

SUMMARY

Cr Tom Melican submitted a Notice of Motion.


That Council request an officer report seeking to provide two on-street staff car parking spaces for the Birdwood Pre-school staff adjacent to the facility.

Moved: Cr Tom Melican Seconded: Cr Rick Garotti CARRIED



8.2 ILLEGAL MOTOR BIKES - DAREBIN CREEK

SUMMARY

Cr Craig Langdon submitted a Notice of Motion.


That as part of its campaign against illegal motor bikes (monkey bikes) riding along the Darebin Creek, Council: 1. Install 10 "No Motorbikes" and "[symbol]" signs on the entrances to the Darebin Creek

from Dougharty Road to Bell Street. 2. Paint 8 "No Motorbikes" and "[symbol]" on the shared path along the same section of

the Darebin Creek and 3 Introduce more detailed Local Laws as part of the Local Law review which will assist

Council Officers in addressing this issue.

Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti CARRIED 8.3 APPRENTICES - BANYULE CITY COUNCIL

SUMMARY



That the item be deferred to a future meeting.

Moved: Cr Rick Garotti Seconded: Cr Jenny Mulholland CARRIED 8.4 INVESTIGATION - TRAFFIC CHALLENGES BUNGAY STREET, WATSONIA

SUMMARY

Cr Rick Garotti submitted a Notice of Motion.


That Council: 1. Undertake a thorough investigation into the traffic challenges that are experienced

on Bungay Street, Watsonia and connected streets in Watsonia in the mornings and afternoons of school days as a consequence of parents dropping-off and picking-up their children at Loyola College.



8.4 INVESTIGATION - TRAFFIC CHALLENGES BUNGAY STREET, WATSONIA cont’d 2. Develop potential options for consideration by Council to better manage these traffic

challenges. This could include consideration of the traffic engineering solutions employed around schools in other Councils.

3. Consult with local residents and Loyola College in undertaking the investigation. The

investigation should commence with a survey to local residents to gather their feedback on the nature and severity of the problem and on their suggestions for how this problem can be managed.

4. Write to Loyola College seeking details of their proposed actions to assist in managing

traffic and car parking associated with school drop off and pick and work with Loyola College so that the actions can be agreed and implemented.

Moved: Cr Rick Garotti Seconded: Cr Mark Di Pasquale CARRIED 8.5 BANYULE CITY COUNCIL WARD FUNDING GRANTS PROGRAM

IMPROVEMENTS

SUMMARY

Cr Rick Garotti submitted a Notice of Motion.


That 1. Council develop options to refine and improve the operation of Banyule's Ward

funding grants program by introducing greater consistency in its application with the other community grants programs administered by Council;

2. Councillors be actively engaged in the development of these options; 3. This process be undertaken as a matter of urgent priority given that deliberations

concerning the 2014-15 budget are approaching and that Councillors will need to establish the level of funding to be directed to the Ward funding grants program as well as the other community grant programs administered by Council.

Moved: Cr Rick Garotti Seconded: Cr Tom Melican CARRIED



8.6 IVANHOE PRIMARY SCHOOL - TRAFFIC CONCERNS IN AILSA GROVE

Mr Kevin Biaggini & Mr Kevan Hill spoken on the item.

SUMMARY



That Council Investigate and receive a report on;

1. The possible improvements to the existing ‘pick-up and drop-off’ parking area in Ailsa Grove, Ivanhoe including possible changes to the existing parking restrictions in the street, with consultation of the School and the residents.

2. The possible re-opening of Tate Street at Ailsa Grove or other alternative for traffic to

exit or turn-around at Ailsa Grove, Ivanhoe. 3. Traffic and parking issues in Lowe Street, Ivanhoe.

Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti CARRIED 8.7 YOUTH COUNCIL

SUMMARY



That: 1. Council trials a Youth Council similar to the Victorian Youth Parliament which operates

annually from Parliament House in Melbourne.

2. Council invites all secondary schools to nominate 4 students* to the Youth Council. The Youth Council to meet during the third term at a mutually agreeable date and the year level participating be subject to further discussion and availability. *Numbers may increase if Schools do not participate.

3. The following Schools be invited:

Bundoora Secondary College Charles La Trobe College Concord School Greensborough Secondary College Ivanhoe Grammar Ivanhoe Girls Grammar Loyola Secondary College Macleod College Montmorency Secondary College



8.7 YOUTH COUNCIL cont’d

Parade College Our Lady of Mercy College St Helena Secondary College Viewbank College.

4. Minutes of the meeting are recorded.

5. The resolutions of the Youth Council be reported back to Council via a Council Report each year.

Moved: Cr Rick Garotti Seconded: Cr Tom Melican CARRIED

9. GENERAL BUSINESS

9.1 RELAY FOR LIFE

Cr Steven Briffa thanked Cr Rick Garotti, Cr Mark Di Pasquale & Cr Craig Langdon for running the charity event Trivia night on Saturday night to help raise money for Relay For Life. The event raised $1,500 and Cr Briffa thanked everyone in attendance.

9.2 RELAY FOR LIFE

Cr Mark Di Pasquale further thanked those for their efforts on Saturday night and the Trivia event and thanked Cr Steven Briffa for his representation at the Multicultural event also held on Saturday night.

9.3 CONGRATULATIONS TO STAFF

Cr Jenny Mulholland congratulated staff for receiving the Parks & Leisure Australia, 2013 National Award for Inclusive and Connective Communities awarded for Banyule’s Free Leisure Program.

10. Urgent Business

10.1 CONFIDENTIAL CONTRACTUAL MATTERS


That Council consider two urgent confidential contractual matters.

Moved: Cr Jenny Mulholland Seconded: Cr Wayne Phillips CARRIED



Closure of Meeting to the Public

That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering confidential item 11.1 and the additional urgent confidential items. Moved: Cr Steven Briffa Seconded: Cr Rick Garotti CARRIED The Meeting was adjourned at 10.50pm. The Meeting was closed to the public at 10.55pm.

DATED:........................... DAY OF ........................... 2014

............................................. MAYOR