Banyule City Council OM 21 October 2013 Minutes

These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 18 November 2013 1

Ordinary Meeting of Council

Council Chambers, Service Centre

275 Upper Heidelberg Road, Ivanhoe

21 October 2013 commencing at 7.45pm

MINUTES

THE MAYOR’S ACKNOWLEDGEMENT OF THE WURUNDJERI PEOPLE ......................... 3

PRESENT .............................................................................................................................. 3

APOLOGIES .......................................................................................................................... 3

LEAVE OF ABSENCE ........................................................................................................... 3

CONFIRMATION OF MINUTES ............................................................................................. 3

DISCLOSURE OF INTERESTS ............................................................................................. 3

PRESENTATION ................................................................................................................... 3

1. PETITIONS ...................................................................................................................... 3

Nil

2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT ...................................... 3

Nil 4.3 Proposed sale of 1 and 2 Orr Lane Montmorency ................................................... 4

3. PLANET – ENVIRONMENTAL SUSTAINABILITY ......................................................... 5

3.1 Allocation of 2103-14 Banyule Environmental Sustainability Grants ........................ 5 3.2 Water Sustainability Plan ........................................................................................ 6

4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT ................................ 6

4.1 Vesting of reserves into Council's name.................................................................. 6 4.2 2/113 Greenhill Road, Greensborough - Application for Retrospective

Planning Permission ............................................................................................... 7 4.4 Residential Vehicle Crossing Policy ........................................................................ 9

5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE ................... 10

5.1 Ward Fund Allocations .......................................................................................... 10

6. PERFORMANCE - USE OUR RESOURCES WISELY .................................................. 13

6.1 Delegations Review 2013 ..................................................................................... 13 6.2 Heidelberg and Greensborough New Parking Meters Review ............................... 13 6.3 Councillor Report on Conferences Attendance .................................................... 14 6.4 Local Government Electoral Review - Submission ................................................ 15 6.5 Annual Report 2012-2013 ..................................................................................... 15

MINUTES ORDINARY MEETING OF COUNCIL 21 OCTOBER 2013

2 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 18 November 2013

6.6 Assembly of Councillors ........................................................................................ 16

7. SEALING OF DOCUMENTS ......................................................................................... 18

7.1 Sealing of Documents ........................................................................................... 18

8. NOTICES OF MOTION .................................................................................................. 18

8.1 Plenty Road Precinct ............................................................................................ 18

9. GENERAL BUSINESS .................................................................................................. 19

9.1 Camp Liberty ........................................................................................................ 19 9.2 Neighbourhood Renewal....................................................................................... 19 9.3 Banyule Leaders Network Community Day ........................................................... 19 9.4 Department Recognition ....................................................................................... 19 9.5 Waterdale Players................................................................................................. 19 9.6 Fundraising for Housing Division ........................................................................... 19 9.7 Ride Around the Bay ............................................................................................. 19 9.8 Graffiti Summit ...................................................................................................... 19 9.9 Public Forum ......................................................................................................... 20

10. URGENT BUSINESS ..................................................................................................... 20

10.1 Corner of Rosanna Road & Lower Plenty Road .................................................... 20

CLOSURE OF MEETING TO THE PUBLIC ......................................................................... 20


These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 18 November 2013 3

EXTENSION OF PUBLIC FORUM

(CO2013/360) Resolution That the Public Forum be extended until 8pm Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale CARRIED The Meeting opened at 8.03pm.

The Mayor’s Acknowledgement of the Wurundjeri People

The Mayor read an acknowledgement of the traditional land owners, the Wurundjeri people.

Present

Chairperson Cr Wayne Phillips, Cr Craig Langdon, Cr Steven Briffa, Cr Mark Di Pasquale, Cr Rick Garotti, Cr Tom Melican, Cr Jenny Mulholland.

Apologies

Nil

Leave of Absence

Nil

Confirmation of Minutes

That the following Minutes be confirmed: Ordinary Meeting of Council held 7 October 2013

Moved: Cr Steven Briffa Seconded: Cr Craig Langdon CARRIED

Disclosure of Interests

Nil

Presentation

Nil

1. PETITIONS

Nil

2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT

Nil



AMEND ORDER OF BUSINESS

(CO2013/361) Resolution That the Order of Business be amended so that item 4.3 is considered before item 3.1 prior to proceeding with the Agenda as listed Moved: Cr Steven Briffa Seconded: Cr Mark Di Pasquale CARRIED

4.3 PROPOSED SALE OF 1 AND 2 ORR LANE MONTMORENCY

Mr Ian Vague, Mr Fred Harrington OAM & Mr John Hymus spoke on the item.

SUMMARY

To determine whether or not the Council-owned land to be known as Nos. 1 and 2 Orr Lane Montmorency should be sold and, if so, by what method and under what conditions. Councillor Mulholland left the Chamber at 8.32pm. Councillor Garotti left the Chamber at 8.34pm. Councillor Mulholland returned to the Chamber at 8.34pm. Councillor Garotti returned to the Chamber at 8.36pm. Resolution (CO2013/362)

That Council:

1. Having considered submissions and complied with the provisions of Section 189 of the Local Government Act 1989 by giving public notice of Council’s intention to sell the Council-owned land to be known as Nos. 1 and 2 Orr Lane Montmorency and being of the opinion that the land is surplus to Council’s and the community’s needs for the following reasons:

(a) No. 1 Orr Lane does not service the community effectively as viable open space due to its size and topography; it is considered to be a stand-alone residential allotment;

(b) No. 2 Orr Lane is considered to be an existing residential property; now directs that valuations be obtained and that Nos. 1 and 2 Orr Lane Montmorency

be sold as individual allotments at public auction subject to: (c) The contract for the sale of No. 1 Orr Lane including a condition that the

purchaser be required to enter into an agreement pursuant to section 173 of the Planning and Environment Act 1987 restricting any future residential development of the land to no more than one (1) dwelling with a maximum of two (2) storeys in height;

(d) The contract for the sale of No. 2 Orr Lane including a condition that the purchaser be required to enter into an agreement pursuant to section 173 of the Planning and Environment Act 1987 restricting any future residential development of the land to no more than two (2) dwellings with a maximum of two (2) storeys in height.

2. Write to each submitter advising them of the decision and the reasons for the

decision. 3. Authorise the signing and sealing of the necessary documentation to effect the sale

and transfer of the land at the appropriate time. 4. Consider opportunities to address difficulties with exiting of vehicles onto Main Road

and entering into Cressy Street from Main Road including options to upgrade traffic



signage, line marking and potential “keep clear” linemarking on Main Road subject to consultation with VicRoads.

5.

Moved: Cr Steven Briffa Seconded: Cr Mark Di Pasquale CARRIED

3. PLANET – ENVIRONMENTAL SUSTAINABILITY

3.1 ALLOCATION OF 2103-14 BANYULE ENVIRONMENTAL SUSTAINABILITY GRANTS

SUMMARY

For Council to consider the 2013-14 allocation of the Banyule Environmental Sustainability Grants. Resolution (CO2013/363)

“That Council:

1. Awards the following Environmental Sustainability Grants in 2013-2014:

Group Project Total

Banyule Community Health

Greenhouse Project

$1,381.00

Cultivating Ivanhoe Community Group

Community Wicking Beds $960.00

Watsonia North Primary School

Installation of Nesting Boxes $500.00

Concord Playgroup Sustainable Water Education $1550.00

Friends of Yarra Valley Parks

Cleveland Avenue Pathway Planting $3000.00

Montmorency Community Group

Banyule Garden Almanac $2000.00

Fairy Hills Kindergarten Where Does Fruit Come from? $928.80

Olympic Adult Education

Recycling and Composting from the Home in Banyule

$2016.00

Bundoora Secondary College

A Space We Can All Enjoy- A Sustainable Garden

$1550.00

Ivanhoe East Primary School

Biodiversity- Creating New Garden Spaces

$1500.00

Heidelberg Preschool Project Replenish $1147.62

Mary Immaculate Parish Primary School

Frog Bog

$1286.00

Montmorency Community Group

The Monty Sugar Gliders $2020.00

Montmorency South Primary School

Rain, Hail or Shine, Outdoor, Undercover Learning Space

$2642.00

Transition Banyule Transition Thrive Workshop $2000.00

Watsonia Heights Primary School

Community Vegetable Garden $1200.00

Total $25,681.42



2. Informs successful applicants. 3. Considers continuing the $30,000 Environmental Sustainability Grants allocation in the

2014-2015 budget process. “

Moved: Cr Craig Langdon Seconded: Cr Steven Briffa CARRIED

Councillor Briffa left the Chamber at 9:00pm. Councillor Briffa returned to the Chamber at 9:05pm. 3.2 WATER SUSTAINABILITY PLAN

Mr Roger Fyfe spoke on the item.

SUMMARY

To consider the adoption of a Water Sustainability Plan to reduce Council water use and reduce waterway pollution. Resolution (CO2013/364)

“That Council adopt the Water Sustainability Plan 2013 and the following targets:

Water conservation – permanently constrain annual Council potable water use below 200ML

Stormwater improvement – annually remove the following pollutants:

o 50 tonnes of litter

o 130 tonnes of sediment

o 800 kilograms of nitrogen.”

Moved: Cr Mark Di Pasquale Seconded: Cr Jenny Mulholland CARRIED

4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT

4.1 VESTING OF RESERVES INTO COUNCIL'S NAME

SUMMARY

To consider the vesting into Council’s name the titles to reserves currently in the name of the original subdivider.

Resolution (CO2013/365)

That Council: 1. Being of the opinion that land shown in column 1 of the table below is required for the

corresponding purpose shown in column 2, now directs that the statutory procedures be commenced under Part 4 of the Planning and Environment Act 1987 and section 24A of the Subdivision Act 1988 to authorise, by permit, the vesting of the land shown in column 1 of the table below in Council’s name and retaining the land for the purposes shown in column 2.

Address (Column 1) Purpose (Column 2)



12A Anderson Parade Bundoora Reserve for Recreation Purposes 6A Atkins Avenue Watsonia North Reserve for Public Resort and Recreation

4 Burns Court Eltham North Reserve for Municipal Purposes

2B Doidge Street Bundoora Tree Plantation Reserve

2 Evelyn Way St Helena Reserve for Municipal Purposes

34A Hillside Road Rosanna Reserve for Water 16A Simms Road Greensborough Drainage and Sewerage Reserve

12 St Clems Street St Helena Drainage and Sewerage Reserve

16A Stuart Street St Helena Reserve for Municipal Drainage and Sewerage Purposes

266 St Helena Road St Helena Plantation Reserve

270 St Helena Road St Helena Plantation Reserve

9 Vanessa Court St Helena Reserve for Municipal Purposes

13 The Glade Viewbank Reserve for Public Resort and Recreation and Drainage

Moved: Cr Steven Briffa Seconded: Cr Rick Garotti CARRIED

4.2 2/113 GREENHILL ROAD, GREENSBOROUGH - APPLICATION FOR RETROSPECTIVE PLANNING PERMISSION

SUMMARY

The application seeks retrospective approval for buildings and works, specifically a deck and pergola, at 2/113 Greenhill Road, Greensborough. The buildings and works are in breach of the Section 173 agreement registered on title. It is recommended that the planning permit be refused. Resolution (CO2013/366)

That Council having complied with Section 52, 58, 60, 61 and 62 of the Planning and Environment Act 1987, resolves that a Planning Permit be issued in respect of Application No. P185/2013 for retrospective approval for buildings and works (deck and pergola) at 2/113 Greenhill Road GREENSBOROUGH subject to the following conditions: Plans (1) Before the use and development permitted by this permit starts, amended plans to

the satisfaction of the Responsible Authority must be submitted to and approved by the Responsible Authority. When approved, the plans will be endorsed and will then form part of the permit. The plans must be drawn to scale with dimensions and three copies must be provided. The plans must be generally in accordance with the advertised plans submitted with the application but modified to show:

(a) One medium sized canopy tree (8-13 metres high) and at least two small

sized canopy trees (5-8 metres high) in the rear yard.

Note: Tree planting zones are to have sufficient area to accommodate the trees required (refer to the ‘Banyule City Council Tree Planting Zone Guidelines, January 2011). Trees must also be planted at a semi-advanced



state (minimum pot size 40 litres).

Section 173 Agreement (2) Unless otherwise agreed in writing by the Responsible Authority prior to the

commencement of any buildings and works before the development permitted by this permit starts, the owner of the land at 2/113 Greenhill Road, Greensborough must end the existing agreement and enter into a new agreement with the Responsible Authority pursuant to Section 173 of the Planning and Environment Act 1987 to the satisfaction of the Responsible Authority and such agreement shall require that:

(a) Unless otherwise agreed in writing by the Responsible Authority in limited

circumstances, the Owner covenants and agrees that: (i) Any dwelling or other buildings to be constructed on Lot 1 and Lot 2

must:

Be contained within the building envelope approved pursuant to Planning Permit P497/03;

Be of single storey construction;

Have a maximum of 40% site coverage. (ii) Any dwelling or other buildings to be constructed on Lot 3 must:

Be contained within the building envelope approved pursuant to Planning Permit P497/03;

Have a maximum wall height of 6.5 metres;

Have a maximum of 40% site coverage. A memorandum of the Agreement is to be entered on title and the cost of the preparation and execution of the Agreement and entry of the memorandum on title is to be paid by the owner.

(3) All costs incurred by the ending and entering into a new Section 173 Agreement must

be worn by the owner(s)/applicant of the subject site. General (4) The use and development as shown on the endorsed plans or described in the

endorsed documents must not be altered or modified except with the written consent of the Responsible Authority.

Time Limits (5) In accordance with section 68 of the Planning and Environment Act 1987, this permit

will expire if one of the following circumstances applies:

The development is not commenced within two years of the date of this permit;

The development is not completed within four years of the date of this permit;

The use is not commenced within four years of the date of this permit; or

The use is discontinued for a period of two years.

In accordance with section 69 of the Planning and Environment Act 1987, the Responsible Authority may extend the periods referred to if a request is made in writing: (a) Before the permit expires, or (b) Within six months afterwards, or (c) Within 12 months afterwards if the development started lawfully before the

permit expired.



Permit Notes A. Expiry of Permit

In the event that this permit expires or the subject land is proposed to be used or developed for purposes different from those for which this permit is granted, there is no guarantee that a new permit will be granted. If a permit is granted then the permit conditions may vary from those included on this permit having regard to changes that might occur to circumstances, planning scheme provisions or policy.

B. Building Permit Required

A Building Permit must be obtained prior to the commencement of any works associated with the proposed development.

C. Completion of Development

Immediately upon completion of the development permitted by this permit, the owner or developer of the subject land must notify Council’s Development Planning Section that the development is complete and complies with all requirements of the permit. The development will then be inspected to ensure compliance.

Moved: Cr Craig Langdon Seconded: Cr Steven Briffa CARRIED

4.4 RESIDENTIAL VEHICLE CROSSING POLICY

SUMMARY

To update Council on its Residential Vehicle Crossing Policy’s incorporation into the Planning Scheme, its status in the Residential Neighbourhood Character Policy, and the Panel’s report on Amendment C84.


That Council:

1. Accepts the Panel’s recommendation and does not pursue Amendment C84;

2. Adopts the updated Banyule Residential Vehicle Crossing Policy.

3. Continue to use the Residential Vehicle Crossing Policy to guide decisions on crossovers and promote it to the local community.

Moved: Cr Rick Garotti Seconded: Cr Mark Di Pasquale CARRIED



5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE

5.1 WARD FUND ALLOCATIONS

Mr Beverley Moss & Mr Roger Fyfe spoke on the item.

SUMMARY

Seven Ward Fund Allocation applications have been submitted for consideration:

1 Councillor Name: Cr Steven Briffa

Ward: Hawdon

Funding Recipient: Banyule Housing Support Group

Amount Requested by Applicant: $2,000

Ward Fund Contribution: $2,000

Purpose/Reason: Major costs of publishing the History of the Banyule Housing Support Group

Works Completed Yes/No: No

Paid By Applicant Yes/No: No

2 Councillor Name: Cr Craig Langdon & Cr Jenny Mulholland

Ward: Oympia & Griffin

Funding Recipient: Phoenix Choir

Amount Requested by Applicant: $1,089

Ward Fund Contribution: $1,089 ($544.50 x 2)

Purpose/Reason: CD Launch and Celebration Concert

Works Completed Yes/No: No




3 Councillor Name: Cr Craig Langdon

Ward: Olympia

Funding Recipient: St Bernadette’s Primary School, Ivanhoe

Amount Requested by Applicant: $143

Ward Fund Contribution: $143

Purpose/Reason: Scales – to enable students to collate data on compost diverted from landfill. Works Completed Yes/No: No


4 Councillor Name Cr Wayne Phillips Ward: Beale Funding Recipient: Heidelberg Allstars Inc Amount Requested by Applicant: $250

Ward Fund Contribution: $250

Purpose/Reason: Support for Allstars Seniors Concert Works Completed Yes/No: Yes


5 Councillor Name Cr Craig Langdon, Cr Mark Di Pasquale, Cr Steven Briffa, Cr Rick Garotti, Cr Jenny Mulholland Ward: Olympia, Bakewell, Hawdon, Grimshaw & Griffin Funding Recipient: North East Region Volunteer Resource Centre known as Volunteers of Banyule Amount Requested by Applicant: $5,134.00

Ward Fund Contribution: $5,134.00 ($1,026.80 x 5)

Purpose/Reason: Purchase of 6 new computers and upgrades to 8 existing computers. Works Completed Yes/No: No




6 Councillor Name Cr Jenny Mulholland & Cr Craig Langdon Ward: Griffin & Olympia Funding Recipient: Oriel Services Limited Amount Requested by Applicant: $5,044.00

Ward Fund Contribution: $5,044.00 ($2,522 x 2)

Purpose/Reason: To purchase household items to assist residents of Hi City Works Completed Yes/No: No


7 Councillor Name Cr Craig Langdon Ward: Olympia Funding Recipient: Olympic Colts Cricket Club Amount Requested by Applicant: $3,250.00

Ward Fund Contribution: $3,250.00

Purpose/Reason: To fund in part the purchase of team apparel. Works Completed Yes/No: No


Please Note: Copy of application forms and supporting documentation provided attached (refer Attachment 1).


“That: 1. The Ward Fund Allocations for Banyule Housing Support Group, Phoenix Choir, St

Bernadette’s Primary School, the Heidelberg Allstars Inc, North East Region Volunteer Resource Centre, Oriel Services Limited and Olympic Colts Cricket Club be approved for payment, subject to all acquittal documentation being provided;

2. The beneficiaries be notified of Council’s decision.”

Moved: Cr Craig Langdon Seconded: Cr Jenny Mulholland CARRIED



6. PERFORMANCE - USE OUR RESOURCES WISELY

6.1 DELEGATIONS REVIEW 2013

SUMMARY

To review Council Delegations to Council staff as required by the Local Government Act 1989 (the Act).


In the exercise of the powers conferred by section 98(1) of the Local Government Act 1989 (the Act) and the other legislation referred to in the attached instrument of delegation, Council resolves that-

1. There be delegated to the members of Council staff holding, acting in or performing the duties of the offices or positions referred to in the attached Instrument of Delegations, the powers set out in that instrument, subject to the conditions and limitations specified in that Instrument.

2. The instrument comes into force immediately the common seal of Council is affixed to the instrument.

3. On the coming into force of the instruments all previous delegations to members of Council staff are revoked.

4. The powers set out in the instruments must be executed, in accordance with any guidelines or policies of Council that it may from time to time adopt.

Moved: Cr Rick Garotti Seconded: Cr Tom Melican CARRIED

6.2 HEIDELBERG AND GREENSBOROUGH NEW PARKING METERS REVIEW

SUMMARY

Three new ticket machines were installed in April and May 2013 which service 95 paid parking spaces in Banyule. The first 25, along Studley Road in Heidelberg are serviced by two machines and the remaining 70 are located in a recently upgraded off-street car park at the corner of Para Road and Flintoff Street in Greensborough. For the three month period from July to September, the average occupancy rate for the parking restriction period was fairly consistent at around 77% for the Heidelberg area, this figure varied from 3.9% to 35.5% at the car park in Greensborough due to a change in the fee structure. The introduction of the paid parking system in Greensborough increased the demand for parking in the surrounding streets and anecdotally also around the Watsonia Railway Station. It is recognised that the provision of car parking for commuters is not considered within Council’s core responsibilities and therefore it is suggested that Council continues to advocate for both more parking in close proximity to Banyule’s railway stations, as well as improved feeder bus services. It is proposed that the occupation and parking turnover of these locations is reviewed



annually and that the fees and charges related to their operation be adjusted accordingly as part of the budget process.


“That Council:

1. Continue to advocate for more commuter car parking facilities on the east side of Watsonia Railway Station, bicycle parking and improved feeder bus services to all Railway Stations in Banyule recognising that Council is taking a proactive approach to this by developing a Watsonia Strategic Plan.

2. Review the parking restrictions and fees of the paid parking locations in Banyule according to their occupancy and turnover levels as part of the annual budget process.

3. Modify the paid parking restrictions on Studley Road, Heidelberg, between Banksia Street and Burgundy Street, to be: 2 Hour Parking, from 8am to 8pm, all days.

4. Extend the existing paid parking area on the southeast side of Studley Road to include the seven (7) 15 minute spaces. These spaces are to be free between 6am and 9am with 15 minute restrictions and paid between 9am and 8pm with two hour restrictions, all days. An additional paid parking machine is to be purchased.

5. Install paid parking at a rate of $2/hour on the west side of Stradbroke Avenue between Burgundy Street and Darebin Street to operate with two hour restrictions between 8am and 8pm, all days. Paid parking machines are to be funded from the income from the machines.”

Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale CARRIED

6.3 COUNCILLOR REPORT ON CONFERENCES ATTENDANCE

Ms Beverley Moss spoke on the item.

SUMMARY

This report has been prepared to provide feedback from the Councillors who attended conferences in the previous 6 months.


That the Councillor Report on Attendance at Conference/Visit Requiring Interstate or

Overseas Travel regarding the Asia Pacific Cycle Congress 2013 and 2013 LGMA National

Congress be noted.

Moved: Cr Tom Melican Seconded: Cr Jenny Mulholland CARRIED



6.4 LOCAL GOVERNMENT ELECTORAL REVIEW - SUBMISSION

SUMMARY

The State Government has established a panel to undertake a major review of the Victorian Local Government electoral system, and is seeking the views and submissions from stakeholders and the general public. This report outlines the purpose of the review and seeks endorsement of Council’s submission to the review which has been prepared in consultation with the Banyule Councillors.


“That Council: 1. Adopt the Banyule Submission to the Local Government Electoral Review (attached)

and that the submission be forwarded to the Review Panel by the due date of 5 November 2013.

2. Remove the reference to a limit of two ‘how to vote’ cards per candidate in the submission.

3. Urgently write to the MAV to express our concern regarding the MAV draft submission on the basis that it does not address the benefits of attendance voting and to encourage the MAV to amend their submission to reflect this.”

Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti CARRIED 6.5 ANNUAL REPORT 2012-2013

SUMMARY

In accordance with Section 134 of the Local Government Act 1989, Council must consider for adoption its Annual Report 2012-2013 (as attached) for the 12 months ended 30 June 2013 at a Meeting of Council. The Annual Report contains the audited Financial Statements, Standard Statements and Performance Statement of Council for the financial year ended 30 June 2013. Council staff prepared the three Statements and these have been audited by the Victorian Auditor-General’s agent and reviewed by the Audit Committee during August-September 2013. They were then presented for ‘in principle’ approval by Council (at the 9 September 2013 Council Meeting) so they could be formally lodged with the Victorian Auditor-General for a final audit and issue of the formal Audit Report. Banyule’s Annual Report 2012-2013 was then submitted to the Minister for Local Government within three-months of the end of the financial year. Banyule’s Annual report has been complimented by the Auditor General in its completeness and thoroughness as an exemplary report. Resolution (CO2013/373)

That Council: 1. Adopt the Annual Report 2012-2013 for the year-ended 30 June 2013. 2. Make the adopted Annual Report 2012-2013 available to the Community. 3. Acknowledge the good work by Council staff in not only preparing an Annual Report in

compliance with the Local Government Act but also for providing an informative document for the community.

Moved: Cr Mark Di Pasquale Seconded: Cr Craig Langdon CARRIED



6.6 ASSEMBLY OF COUNCILLORS

SUMMARY

Under the Local Government Act 1989 an Assembly of Councillors is defined as: A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to be- a) the subject of a decision of the Council or; b) subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee. In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council. RECORD OF ASSEMBLIES

1 Date of Assembly: 7 October 2013

Type of Meeting: Councillor Briefing

Matters Considered: Items on the Council Agenda for the Ordinary Meeting of 7 October 2013 (excluding confidential items) 1.1 The Lease of Chelsworth Park to Ivanhoe Grammar

School

2.1 Adoption of the 2013-2017 Recreation Plan

4.1 North East Road Link Quarterly Update

4.2 Yarra Street, Heidelberg - Raised School Crossing

4.3 Proposed Discontinuance of Road (Section of Rose Street) Adjacent to 1065 Heidelberg Road Ivanhoe

4.4 Ivanhoe Major Activity Area Planning Scheme Amendment

4.5 Proposed sale of 1 and 2 Orr Lane Montmorency

5.1 Anti Racism Strategy

5.2 Ward Fund Allocations

6.1 Councillor Motions - Status Update

6.2 Assembly of Councillors

7.1 Sealing of Documents

8.1 Councillor Expense Reporting

8.2 Plenty Road Precinct General Business Music in the Mall Storms City of Heidelberg Bowls 100year Birthday Celebration Urgent Business Deferment of Interest Charges on Rates Payments

Councillors Present: Steven Briffa Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips

Staff Present: Simon McMillan, Chief Executive Officer Allison Beckwith, Director – Community Programs Scott Walker, Director – City Development Gina Burden, Manager – Governance, Information and Laws Vivien Ferlaino, Governance & Information Co-Ordinator Daniel Kollmorgen, Manager –Development Services Vincent Ryan, Manager – Strategic & Economic



Development Russell Darling, Manager – Operations Ben McManus, Acting Co-Ordinator – Leisure & Culture Tom Zappulla, Acting Manager – Leisure & Culture

Others Present: Nil

Conflict of Interest: Nil


Type of Meeting: Councillor Briefing

Matters Considered: Municipal Laws Review Somalia Australia Council of Victoria Baseball Netting Infrastructure Condition Stormwater Management – Catchment Analysis Integrated Transport Plan – Councillor Transport Forum New Residential Zones

Councillors Present: Steven Briffa Rick Garotti Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips

Staff Present: Simon McMillan, Chief Executive Officer Allison Beckwith, Director – Community Programs Scott Walker, Director – City Development Gina Burden, Manager – Governance, Information and Laws Daniel Kollmorgen, Manager –Development Services Vincent Ryan, Manager – Strategic & Economic Development Russell Darling, Manager – Operations Giovanna Failla, Manager – Youth & Family Services David Cox, Co-Ordinator - Strategic Planning Penelope Le Petit, Senior Project Officer - Youth & Family Partnership Cameron Baird, Co-Ordinator – Engineering Services Tim Partridge, Team Leader – Engineering Services

Others Present: Nil



Type of Meeting: Confidential Councillor Briefing

Matters Considered: Confidential Matters – Property and Proposed Developments

Councillors Present: Steven Briffa Craig Langdon Jenny Mulholland Wayne Phillips

Staff Present: Simon McMillan, Chief Executive Officer Allison Beckwith, Director – Community Programs Scott Walker, Director – City Development Russell Darling, Manager – Operations



Others Present: Nil



That the Assembly of Councillors report be received.

Moved: Cr Mark Di Pasquale Seconded: Cr Rick Garotti CARRIED Councillor Mulholland left the Chamber at 10:28pm.

7. SEALING OF DOCUMENTS

7.1 SEALING OF DOCUMENTS


That the Common Seal of the Banyule City Council be affixed to the following documents: 1. Lease and Funding and Service Agreement between Banyule City Council and

Victorian YMCA Community Programming Pty Ltd for a term commencing 18 March, 2013 and expiring 30 June 2015 for the premises at 157 Wungan Street, Macleod.

2. Lease and Service Level Agreement between Banyule City Council and Skye Children’s Co-Operative Limited for the premises located at 9-11 Skye Street, Macleod for a period commencing 20 February 2013 and expiring 31 December 2015.

Moved: Cr Rick Garotti Seconded: Cr Steven Briffa CARRIED Councillor Mulholland returned to the Chamber at 10:29pm.

8. NOTICES OF MOTION

8.1 PLENTY ROAD PRECINCT

Cr Garotti submitted a Notice of Motion Resolution (CO2013/376)

“That Council:

1. Investigates greater density development outcomes for residential properties abutting and in the vicinity of Plenty Road in Bundoora between Grimshaw Street and to the edge of the City of Banyule close to LaTrobe University.

2. Organises a meeting with the Ward Councillor, the Mayor, officers and residents and

property owners of this locality to discuss ways of ensuring better development outcomes for the area.”

Moved: Cr Rick Garotti Seconded: Cr Wayne Phillips CARRIED



9. General Business

9.1 CAMP LIBERTY

Cr Rick Garotti attended on the 5th October, a forum in Brunswick regarding the 1st September massacre of unarmed Iranian political dissidents by armed Iraqi forces at Camp Ashraf, Iraq. Cr Garotti was disturbed to hear reports that 52 camp residents were shot at close range and 7 were abducted and are now at risk of being extradited to Iran where they will be tortured. He intends to write to the Foreign Minister regarding his concerns about further attacks at Camp Liberty, home to just over 3,000 Iranian dissidents, and believe Australia should call on the Iraqi government to release the hostages and put a stop to further attacks at the camp. 9.2 NEIGHBOURHOOD RENEWAL

Cr Craig Langdon acknowledged the great work Bec Olsen did with the Neighbourhood Renewal Project 3081 and noted that Bec be thanked for her outstanding commitment to 3081 area.

9.3 BANYULE LEADERS NETWORK COMMUNITY DAY

Cr Craig Langdon thanked all the staff involved with Banyule Leaders Network Community Day for all their hard work with “Boots for All” and the Kalparrin clean up.

9.4 DEPARTMENT RECOGNITION

Cr Craig Langdon congratulated the Strategic Planning team for winning a Planning Institute commendation for their community consultation approach and also congratulated the Leisure team for winning the National Winner for the Parks & Leisure Australia Awards for Inclusive and Connected Communities.

9.5 WATERDALE PLAYERS

Cr Craig Langdon congratulated the Waterdale Players for 10 years of plays/productions and thanked the executive for all their hard work.

9.6 FUNDRAISING FOR HOUSING DIVISION

Cr Jenny Mulholland congratulated the Hi City Parents/Oriel Services Housing Division on a wonderful fundraising event at Bergerac Restaurant on Saturday 19 October 2013.

9.7 RIDE AROUND THE BAY

Cr Steven Briffa acknowledged and thanked staff & Councillors whom participated in the BUPA Ride Around The Bay on Sunday 20 October 2013 and raised over $7,000.

9.8 GRAFFITI SUMMIT

Cr Rick Garotti paid tribute to Council officers for the graffiti summit on Tuesday 15 October. It was a fantastic team effort with input from many Departments across Council. The work of Roz Williams in coordinating the event is particularly commendable. It was a great afternoon with so much interesting discussion and presentations, deliberating and debating on ways we can all work better together with the community and stakeholders around the issue of graffiti in Banyule. The event was attended by Councillors Langdon, Garotti, Melican and Mulholland.



9.9 PUBLIC FORUM

Cr Craig Langdon and Cr Jenny Mulholland clarified items raised in the Public Forum and commented on the need to review the rules around the Public Forum so that detailed questions are provided to Councillors beforehand to allow opportunity to answer them in the gallery.

10. Urgent Business

10.1 CORNER OF ROSANNA ROAD & LOWER PLENTY ROAD


That Council consider an item of Urgent Business

Moved: Cr Tom Melican Seconded: Cr Craig Langdon CARRIED Resolution (CO2013/378)

That:

1. Council notes the continuing accidents occurring at the corner of Rosanna Road and Lower Plenty Road.

2. Council write to the new CEO of VicRoads and request an urgent meeting to discuss the ongoing safety and amenity issues along Rosanna Road.

3. A copy of the letter be sent to all local state MP’s seeking their support to resolve this ongoing issue.

Councillor Briffa left the Chamber at 10:51pm.

Moved: Cr Tom Melican Seconded: Cr Rick Garotti CARRIED Closure of Meeting to the Public

That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering confidential items 11.1-11.2. Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti CARRIED The Meeting was adjourned at 10.52pm. The Meeting was closed to the public at 10.57pm.

DATED:........................... DAY OF ........................... 2013

............................................. CHAIRPERSON