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These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 16 February 2015 1 Ordinary Meeting of Council Council Chambers, Service Centre 275 Upper Heidelberg Road, Ivanhoe 2 February 2015 commencing at 7.45pm MINUTES THE MAYOR’S ACKNOWLEDGEMENT OF THE WURUNDJERI PEOPLE ......................... 3 PRESENT .............................................................................................................................. 3 APOLOGIES .......................................................................................................................... 3 LEAVE OF ABSENCE ........................................................................................................... 3 CONFIRMATION OF MINUTES............................................................................................. 3 DISCLOSURE OF INTERESTS ............................................................................................. 3 PRESENTATION ................................................................................................................... 3 1. PETITIONS ...................................................................................................................... 4 Nil 2. PEOPLE COMMUNITY STRENGTHENING AND SUPPORT ...................................... 4 2.1 Naming Options: Haig Street Development Site...................................................... 4 2.2 World Health Organisation Global Network of Age-friendly Cities ........................... 5 2.3 Outdoor Gym Equipment and Playgrounds Donaldson Reserve Ivanhoe ............... 5 3. PLANET ENVIRONMENTAL SUSTAINABILITY ......................................................... 6 Nil 4. PLACE SUSTAINABLE AMENITY AND BUILT ENVIRONMENT................................ 6 Nil 5. PARTICIPATION COMMUNITY INVOLVEMENT IN COMMUNITY LIFE ..................... 6 5.1 Proposed Rainbow Ball ........................................................................................... 6 5.2 Multicultural Advisory Committee Meeting - Minutes - 20/11/2014 ......................... 7 5.3 Lesbian Gay Bisexual Transgender Intersex (LGBTI) Advisory Committee Meeting - Minutes - 25/11/2014............................................................................... 8 5.4 Multicultural Advisory Committee and Lesbian Gay Bisexual Transgender and Intersex (LGBTI) Advisory Committee - Updated Terms of Reference ............. 8 5.5 Banyule Age-friendly City Advisory Committee ....................................................... 9 6. PERFORMANCE - USE OUR RESOURCES WISELY .................................................. 10 6.1 Assembly of Councillors ........................................................................................ 10

Banyule City Council 2 February 2015 Ordinary Meeting Minutes

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Text of Banyule City Council 2 February 2015 Ordinary Meeting Minutes

  • These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 16 February 2015 1

    Ordinary Meeting of Council

    Council Chambers, Service Centre

    275 Upper Heidelberg Road, Ivanhoe

    2 February 2015 commencing at 7.45pm

    MINUTES

    THE MAYORS ACKNOWLEDGEMENT OF THE WURUNDJERI PEOPLE ......................... 3

    PRESENT .............................................................................................................................. 3

    APOLOGIES .......................................................................................................................... 3

    LEAVE OF ABSENCE ........................................................................................................... 3

    CONFIRMATION OF MINUTES ............................................................................................. 3

    DISCLOSURE OF INTERESTS ............................................................................................. 3

    PRESENTATION ................................................................................................................... 3

    1. PETITIONS ...................................................................................................................... 4

    Nil

    2. PEOPLE COMMUNITY STRENGTHENING AND SUPPORT ...................................... 4

    2.1 Naming Options: Haig Street Development Site ...................................................... 4 2.2 World Health Organisation Global Network of Age-friendly Cities ........................... 5 2.3 Outdoor Gym Equipment and Playgrounds Donaldson Reserve Ivanhoe ............... 5

    3. PLANET ENVIRONMENTAL SUSTAINABILITY ......................................................... 6

    Nil

    4. PLACE SUSTAINABLE AMENITY AND BUILT ENVIRONMENT ................................ 6

    Nil

    5. PARTICIPATION COMMUNITY INVOLVEMENT IN COMMUNITY LIFE ..................... 6

    5.1 Proposed Rainbow Ball ........................................................................................... 6 5.2 Multicultural Advisory Committee Meeting - Minutes - 20/11/2014 ......................... 7 5.3 Lesbian Gay Bisexual Transgender Intersex (LGBTI) Advisory Committee

    Meeting - Minutes - 25/11/2014 ............................................................................... 8 5.4 Multicultural Advisory Committee and Lesbian Gay Bisexual Transgender

    and Intersex (LGBTI) Advisory Committee - Updated Terms of Reference ............. 8 5.5 Banyule Age-friendly City Advisory Committee ....................................................... 9

    6. PERFORMANCE - USE OUR RESOURCES WISELY .................................................. 10

    6.1 Assembly of Councillors ........................................................................................ 10

  • MINUTES ORDINARY MEETING OF COUNCIL 2 FEBRUARY 2015

    2 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 16 February 2015

    6.2 Appointment of Councillor to the Municipal Association of Victoria (MAV) Committee ............................................................................................................ 13

    6.3 Operating and Capital Financial Management Report for Period Ended 31 December 2014 .................................................................................................... 14

    6.4 Tenancy 1 and Tenancy 2 460 Lower Heidelberg Road Heidelberg - Proposed change of use ....................................................................................... 15

    7. SEALING OF DOCUMENTS ......................................................................................... 16

    7.1 Sealing of Documents ........................................................................................... 16

    8. NOTICES OF MOTION .................................................................................................. 16

    8.1 State Election Commitments ................................................................................. 16 8.2 Diamond Valley Relay For Life 2015 ..................................................................... 17

    9. GENERAL BUSINESS .................................................................................................. 17

    9.1 Gay Pride March ................................................................................................... 17

    10. URGENT BUSINESS ..................................................................................................... 17

    CLOSURE OF MEETING TO THE PUBLIC ......................................................................... 17

  • MINUTES ORDINARY MEETING OF COUNCIL 2 FEBRUARY 2015

    These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 16 February 2015 3

    EXTENSION OF PUBLIC FORUM

    (CO2015/1) Resolution That the Public Forum be extended until 8.00pm. Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican CARRIED The Meeting opened at 8.00pm.

    The Mayors Acknowledgement of the Wurundjeri People

    The Mayor read an acknowledgement of the traditional land owners, the Wurundjeri people.

    Present

    Mayor Cr Craig Langdon, Cr Steven Briffa, Cr Wayne Phillips, Cr Mark Di Pasquale, Cr Rick Garotti, Cr Tom Melican, Cr Jenny Mulholland.

    Apologies

    Nil

    Leave of Absence

    Nil

    Confirmation of Minutes

    That the following Minutes be confirmed: Ordinary Meeting of Council held 15 December 2014

    Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale CARRIED

    Disclosure of Interests

    Nil

    Presentation

    A presentation of a certificate was made to the Mayor as part of item 2.2 World Health Organisation Global Network of Age-Friendly Cities and Communities.

  • MINUTES ORDINARY MEETING OF COUNCIL 2 FEBRUARY 2015

    4 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 16 February 2015

    1. PETITIONS

    Nil

    2. PEOPLE COMMUNITY STRENGTHENING AND SUPPORT

    2.1 NAMING OPTIONS: HAIG STREET DEVELOPMENT SITE

    EXECUTIVE SUMMARY

    This report details the preliminary findings of an investigation into the proposed use of notionally approved former Councillor names including Pizzey, Skeggs and Weinberg to apply to streets and lanes at a development site situated at 52 Haig Street, Heidelberg Heights.

    The report also responds to a Notice of Motion that seeks to explore the naming of public open space within the development and a subsequent need to rename Vin Heffernan Reserve in Viewbank so that the name may be considered for use in Heidelberg Heights.

    Resolution (CO2015/2)

    That Council

    1. Consult with Metricon and request the use of Pizzey, Skeggs and Weinberg as street and laneway names within the development located at 52 Haig Street, Heidelberg Heights.

    2. Initiate a consultative exercise to rename Vin Heffernan Reserve in Viewbank.

    3. Initiate a consultative exercise to name the public open space between Bonar Street and Haig Street Heidelberg Heights nearer to the finalisation of its construction and present finding to a future meeting of Council.

    4. Seek a meeting with representatives from the Office of Geographic Names to discuss the matter further.

    Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon CARRIED

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    2.2 WORLD HEALTH ORGANISATION GLOBAL NETWORK OF AGE-FRIENDLY CITIES

    Kevin Biaggini spoke on the item. A presentation of a certificate to acknowledge Banyule as a member of the World Health Organisation Global Network of Age-Friendly Cities & Communities. EXECUTIVE SUMMARY

    At its meeting on 6 October 2014, Council resolved to apply for membership to the World Health Organisations (WHO) Global Network of Age-friendly Cities. In December 2014, Council received notification that its application for membership to the Global Network had been accepted. The WHO Age-friendly Cities program is an international effort to help cities prepare for the rapid ageing of populations and increasing urbanisation. Membership to this Network will support Banyules continual improvement in enhancing the lives of older people. Banyule City Council has also been selected as the only Australian pilot site to test the WHO guide to using age-friendly indicators.

    Resolution (CO2015/3)

    That Council note that Banyules membership to the World Health Organisations Global Network of Age-friendly Cities has been accepted and continue to work on the development of the Age friendly City Plan 2015 -2018.

    Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican CARRIED 2.3 OUTDOOR GYM EQUIPMENT AND PLAYGROUNDS DONALDSON RESERVE

    IVANHOE

    EXECUTIVE SUMMARY

    The purpose of this report is to seek Council approval to combine the budgets for installing outdoor gym equipment at Donaldson and Malahang Reserves.

    Resolution (CO2015/4)

    That Council: 1. Combine the capital budgets for the outdoor fitness equipment for Donaldsons and

    Malahang Reserves and apply the full amount ($40,000) to installing fitness equipment in Donaldsons Reserve in 2014/15.

    2. Give consideration to providing a capital budget in the 2015/16 financial year to enable

    a suitable amount outdoor gym equipment to also be installed in Malahang Reserve.

    3. Decommission the old out dated playground in Donaldsons Reserve.

    Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon CARRIED

  • MINUTES ORDINARY MEETING OF COUNCIL 2 FEBRUARY 2015

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    3. PLANET ENVIRONMENTAL SUSTAINABILITY

    Nil

    4. PLACE SUSTAINABLE AMENITY AND BUILT ENVIRONMENT

    Nil

    5. PARTICIPATION COMMUNITY INVOLVEMENT IN COMMUNITY LIFE

    5.1 PROPOSED RAINBOW BALL

    Beverly Moss spoke on the item. EXECUTIVE SUMMARY

    At the Ordinary meeting of Council on 23 June 2014, Council resolved the following: That Council give consideration to establishing an annual event at the Centre Ivanhoe as part of support of the Lesbian Gay Bisexual Transgender Intersex (LGBTI) community. The function would be an annual Rainbow Event. Officers have engaged the LGBTI community to determine their support for this type of event, considered possible sponsorship and fundraising options, and have also consider how to best manage an annual event giving consideration to staff resources. In celebration of International Day Against Homophobia (IDAHO) day, this year Council raised the Rainbow Flag and held a morning tea in the foyer of The Centre Ivanhoe and celebrations with a cocktail event in the evening. These events were well attended and received positive feedback. The possibility of Banyule hosting a Rainbow Event was discussed with the LGBTI Advisory Committee. The LGBTI Advisory Committee recommended that Council continue to host LGBTI awareness events to provide an opportunity for the Banyule LGBTI community and the wider community to celebrate at a local level. The Committee also recommended Council host a similar event to the 2014 IDAHO Day in 2015. The Committee also recommended consideration of a joint forum with Moreland and Darebin around LGBTI inclusion such as the fairgo sports forum that was held in 2012. This report explores the resources required to deliver a regional Rainbow Event and a local event similar to the 2014 IDAHO day. A larger scale Rainbow Event in the Great Hall would require increased resources from Council. Potential sponsorship may decrease the cost of the event however Council would need to underwrite the event and additional staff resources would be required. Given the LGBTI Advisory Committee objectives were met with the celebration of 2014 IDAHO day, officers are recommending Council continue to provide an ongoing financial commitment to host LGBTI awareness events to a similar level as previous events.

    Resolution (CO2015/5)

    That Council: 1. Celebrate International Day Against Homophobia (IDAHO) day through a flag raising

    ceremony and morning tea followed by a cocktail evening at The Centre Ivanhoe on an

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    annual basis. 2. Continue to provide for a $10,000 allocation in the operational budget to support this

    type of event program. 3. Continue to work with the Lesbian Gay Bisexual Transgender Intersex (LGBTI)

    Advisory Committee in the planning of future events. Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon CARRIED 5.2 MULTICULTURAL ADVISORY COMMITTEE MEETING - MINUTES - 20/11/2014

    EXECUTIVE SUMMARY

    The purpose of this report is to provide Council with the minutes for noting from the Multicultural Advisory Committee Meeting on 20 November 2014 and to present matters for consideration arising from the minutes. The Multicultural Advisory Committee recommended that Council consider two proposals. The first recommendation is that, in response to growing intolerance towards the Muslim community, Councillors consider making a statement at a Council meeting reflecting that Council does not tolerate racism and stands with the Muslim Community. The second recommendation is that Council consider signing a joint statement of support for Asylum Seekers living in the Community. The statement is being coordinated by the City of Greater Dandenong.

    Resolution (CO2015/6)

    That: 1. Council notes the 20 November 2014 Minutes of the Multicultural Advisory Committee. 2. Councillors make a statement at a Council meeting reflecting that Council does not

    tolerate racism and stands with the Muslim Community 3. All Councillors be requested to sign a joint statement of support for Asylum Seekers

    living in the Community and be provided and displayed at each Customer Service centre.

    Moved: Cr Rick Garotti Seconded: Cr Mark Di Pasquale CARRIED

  • MINUTES ORDINARY MEETING OF COUNCIL 2 FEBRUARY 2015

    8 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 16 February 2015

    5.3 LESBIAN GAY BISEXUAL TRANSGENDER INTERSEX (LGBTI) ADVISORY COMMITTEE MEETING - MINUTES - 25/11/2014

    EXECUTIVE SUMMARY

    The purpose of this report is to provide Council with the minutes for noting from the Lesbian Gay Bisexual Transgender and Intersex (LGBTI) Advisory Committee Meeting on 25 November 2014 and to present any matters for consideration to arising from the minutes. There are no recommendations for Councils consideration from this meeting.

    Resolution (CO2015/7)

    That Council notes the LGBTI Advisory Committee minutes of the 25 November 2014.

    Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican CARRIED 5.4 MULTICULTURAL ADVISORY COMMITTEE AND LESBIAN GAY BISEXUAL

    TRANSGENDER AND INTERSEX (LGBTI) ADVISORY COMMITTEE - UPDATED TERMS OF REFERENCE

    EXECUTIVE SUMMARY

    The purpose of this report is to present the updated terms of reference for the Multicultural and LGBTI Advisory Committees to Council for adoption. The Terms of Reference (TOR) have been updated in order to strengthen the governance of the committees and to make them consistent with the terms of reference of Councils other Advisory Committees, namely the Disability and Inclusion Advisory Committee. The main changes to the TOR are:

    The insertion of a paragraph regarding Assembly of Councillors and Conflict of Interest

    Strengthening of the process regarding Terms of Appointment

    Strengthening of the process regarding monitoring and reporting

    Resolution (CO2015/8)

    That Council adopt the updated Terms of Reference for: 1. The Multicultural Advisory Committee and; 2. The Lesbian Gay Bisexual Transgender Intersex (LGBTI) Advisory Committee.

    Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti CARRIED

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    5.5 BANYULE AGE-FRIENDLY CITY ADVISORY COMMITTEE

    EXECUTIVE SUMMARY

    The Banyule Age-friendly City Advisory Committee (BAFCAC) will provide Council with advice on older adult issues and ageing well in Banyule. The BAFCAC will oversee Councils involvement in the World Health Organisations Global Network of Age-friendly Cities. Cr Jenny Mulholland and Cr Craig Langdon will chair the Committee as lead and substitute delegate respectively. Council received twenty three (23) expressions of interest from residents, community groups and local agencies for thirteen (13) available positions. A selection panel has assessed each application and seeks your endorsement on the recommended membership for the BAFCAC. For those people who are not selected for the Committee, opportunities will be offered by Council to support Banyule in being an Age-friendly City, such as the Banyule Age-friendly City Champion program.

    Resolution (CO2015/9)

    That Council: 1. Endorse the Banyule Age-friendly City Advisory Committee Terms of Reference 2. Appoint:

    Glen Regio

    Virginia Masters

    Judy Elsworth

    Eric Rosario

    Jack Kelly

    Jenny Dale

    Sarah Sexton

    Ken Young

    Mark Aitken

    Robert Goodyear

    Elaine Anderson

    Julie Watson

    Robert Barron to the Banyule Age-friendly City Advisory Committee.

    Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti CARRIED

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    6. PERFORMANCE - USE OUR RESOURCES WISELY

    6.1 ASSEMBLY OF COUNCILLORS

    EXECUTIVE SUMMARY

    Under the Local Government Act 1989 an Assembly of Councillors is defined as:

    A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to be:

    a) the subject of a decision of the Council or; b) subject to the exercise of a function, duty or power of the Council that has been

    delegated to a person or committee. In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council. RECORD OF ASSEMBLIES

    1 Date of Assembly: 15 December 2014

    Type of Meeting: Councillor Briefing

    Matters Considered: Items on the Council Agenda for the Ordinary Meeting of 15 December 2014 (excluding confidential items) as listed below:

    2.1 Department of Transport, Planning and

    Local Infrastructure Successful Funding

    2.2 Disability and Inclusion Advisory Group

    Members

    2.3 Multicultural Advisory Committee

    Membership

    4.1 Watsonia Neighbourhood Activity Centre -

    Trader and Volunteer Parking Permits

    4.2 Proposed Multi Dwelling Development at 9

    Alandale Road, Eaglemont

    4.3 A Final Vision for Watsonia Village

    4.4 Car Parking Reductions and Contributions

    - Review of Practice

    4.5 Proposed Multi Dwelling Development and

    Subdivision at 52 Haig Street, Heidelberg

    Heights (former Haig Street Primary

    School)

    4.6 Formal Naming of Small Park Located at

    Corner of McKenzie Court and Plenty

    Lane Greensborough

    5.1 Simms Road Portables Relocation

    5.2 Inclusion Access and Equity Framework

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    5.3 Lesbian, Gay, Bisexual, Transgender,

    Intersex (LGBTI) Advisory Committee

    Membership

    6.1 Administration of Residential Parking

    Permit Scheme

    6.2 Rear of 1045-1059 Heidelberg Road

    Ivanhoe - Proposed Road Discontinuance

    and Sale of Land

    6.3 Assembly of Councillors

    6.4 29 Alamein Road Heidelberg West -

    Proposed sale of land - Commence

    statutory procedures

    6.5 1 & 2 Orr Lane Montmorency - Sale of

    Land

    6.6 Councillor Motions - Status Update

    7.1 Sealing of Documents

    8.1 Grimshaw Street / Flintoff Street

    Greensborough - Pedestrian Safety

    8.2 Public Transport Victoria Bus Review

    8.3 Encouraging Participation of Women in

    Business and Government

    8.4 Education Facilities in the Olympia Ward

    Councillors Present: Mark Di Pasquale Risk Garotti Craig Langdon Jenny Mulholland Wayne Phillips Tom Melican

    Staff Present: Simon McMillan Chief Executive Officer Allison Beckwith Director Community Programs Scott Walker Director City Development Keith Yeo Director Corporate Services Gina Burden Manager Governance and Communication Daniel Kollmorgen Manager Transport, Sustainability and Laws Emily Outlaw Council Governance Liaison Officer Peter Benazic - Manager Parks & Gardens Joel Elbourne Manager Urban Planning and Building Jackie Bernoth Coordinator Development Planning - Bailey Byrnes Transport Engineer Michael Hutchison Coordinator City Development Projects Theonie Tacticos Team Leader Community & Social Planning Joseph Tabacco Manager Property & Economic Development

    Others Present: Nil

    Conflict of Interest: Nil

  • MINUTES ORDINARY MEETING OF COUNCIL 2 FEBRUARY 2015

    12 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 16 February 2015

    2 Date of Assembly: 15 December 2014

    Type of Meeting: Confidential Councillor Briefing

    Matters Considered: Industrial Matters Contractual Matters Proposed Developments

    Councillors Present: Steven Briffa Mark Di Pasquale Craig Langdon Wayne Phillips

    Staff Present: Scott Walker Director City Development Joseph Tabacco Manager Property & Economic Development Jeanette Kringle Coordinator Property Operations Michael Hutchison Coordinator City Development Projects Giovanna Failla Manager Youth & Family Services

    Others Present: Nil

    Conflict of Interest: Cr Craig Langdon declared a conflict of interest in a matter and left the room at 4.57pm prior to the item being discussed.

    Resolution (CO2015/10)

    That the Assembly of Councillors report be received.

    Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale CARRIED

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    6.2 APPOINTMENT OF COUNCILLOR TO THE MUNICIPAL ASSOCIATION OF VICTORIA (MAV) COMMITTEE

    EXECUTIVE SUMMARY

    Annually Council appoints Councillor delegates and substitutes to the Council Advisory Committees and external Committees at its Mayoral Election meeting. At the meeting on 28 October 2014, one (1) delegate and three (3) substitutes were appointed for Municipal Association of Victoria (MAV) Committee. It has since been established a limit of one (1) substitute can be appointed for this Committee. This report is to note the substitute for the 2014/15 period until the next appointments to be held on 16 November 2015.

    Resolution (CO2015/11)

    That Council defer this report to the next meeting.

    Moved: Cr Steven Briffa Seconded: Cr Rick Garotti CARRIED

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    6.3 OPERATING AND CAPITAL FINANCIAL MANAGEMENT REPORT FOR PERIOD ENDED 31 DECEMBER 2014

    EXECUTIVE SUMMARY

    The Operating and Capital Financial Management (OCFM) Report for December 2014 is presented in accordance with section 138 of the Local Government Act 1989 which requires quarterly statements to Council on the budgeted revenue and expenditure for the financial year with the actual revenue and expenditure to date. Operational Performance: As at 31 December 2014 the operational performance of Banyule City Council is favourable to budget year to date by $2.20m (5.05%). A review of each of the significant income and expenditure variances year to date has identified the need to make a total adjustment to the full year forecast of $3.02m favourable The significant variances identified to date are due to a number of both favourable and unfavorable movements against budget. Greater revenue than budgeted has been forecasted to be received of $1.69m (1.30%). Expenditure is also tracking better than that budgeted by $1.33m (0.98%). The operational performance as at 31 December 2014 indicates that Banyule City Council is on track to achieve the full year budget 2014-2015 and details of the significant variances are outlined within the report and appendices. Management will continue to review the operational variances throughout the year and amend the full year forecast as required. Capital and Initiatives Performance: At the end of December 2014 a total of $15.10m has been spent on capital works and initiatives with the full year forecast projected to be below budget by $3.06m. The March 2015 OCFM report to Council will be presented to the 11 May 2015 Council meeting.

    Resolution (CO2015/12)

    That the Operating and Capital Financial Management Report for the period 31 December 2014 be received.

    Moved: Cr Tom Melican Seconded: Cr Rick Garotti CARRIED

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    6.4 TENANCY 1 AND TENANCY 2 460 LOWER HEIDELBERG ROAD HEIDELBERG - PROPOSED CHANGE OF USE

    EXECUTIVE SUMMARY

    Council currently leases the ground floor of the Council-owned commercial building known as 460 Lower Heidelberg Road Heidelberg to Specialist Diagnostic Services Pty Ltd (Specialist Diagnostic) under a five year lease, which is due to expire in March 2015.

    Specialist Diagnostic has exercised their final option for a further term. Specialist Diagnostic has separately requested to amend or alter the permitted use under the lease from office administration to a Genetics/Molecular Pathology Laboratory (not a chemistry laboratory). Molecular testing analyses Deoxyribonucleic acid (DNA) an individuals genetic code.

    The proposal to amend the permitted use will trigger the need for a planning permit, which will also include an assessment of the car parking requirements. The proposal to amend the permitted use under the terms and conditions of the lease will also trigger the need to give public notice under sections 190 and 223 of the Local Government Act 1989.

    The purpose of this report is to seek authorisation to commence the statutory procedures to give public notice of Councils intention to amend the terms and conditions of an existing lease by altering the permitted use.

    Resolution (CO2015/13)

    That Council: 1. Acknowledges that Specialist Diagnostic Services Pty Ltd has exercised its final option

    for a lease for a further term of five (5) years with Council for the Council-owned land and buildings known as Tenancy 1 and Tenancy 2, 460 Lower Heidelberg (the Lease).

    2. In accordance with sections 190 and 223 of the Local Government Act 1989 (Act),

    authorises the commencement of the statutory procedures to give public notice of Councils intention to amend the permitted use under the terms and conditions of the Lease from office administration to a Genetics/Molecular Pathology Laboratory and inviting written submissions from the public on the proposal in the Heidelberg Leader on 10 February 2015.

    3. Receive written submissions on the proposal, and hear from persons who have made a

    written request to be heard in person or by a party representing them as specified in their submission and in accordance with the Act, at its ordinary meeting of Council on 23 March 2015 beginning at 7.45 pm to be held in the Council Chambers, 275 Upper Heidelberg Road Ivanhoe.

    Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican CARRIED

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    7. SEALING OF DOCUMENTS

    7.1 SEALING OF DOCUMENTS

    Resolution (CO2015/14)

    That the Common Seal of the Banyule City Council be affixed to the following documents: 1. Deed of Surrender of Lease between Banyule City Council and The Uniting Church In

    Australia Property Trust (Victoria) ending the Lease of 66 Wahroonga Crescent Greensborough on 31 December 2014.

    2. Lease and Service Level Agreement between Banyule City Council and Wahroonga Preschool Inc for the provision of a kindergarten service from the Council-owned land and buildings at 66 Wahroonga Crescent Greensborough for the period 1 January 2015 to 30 April 2015.

    Moved: Cr Tom Melican Seconded: Cr Rick Garotti CARRIED

    8. NOTICES OF MOTION

    8.1 STATE ELECTION COMMITMENTS

    Cr Jenny Mulholland submitted a Notice of Motion.

    Resolution (CO2015/15)

    That Council write to the Ministers of the Government congratulating them on their election and advising that Council is looking forward to working with them for the betterment of the City and request advice on all of the commitments made during the 2014 State election affecting the City of Banyule identifying the following:

    a) the project b) the timeline c) the estimated dollars committed to the project(s).

    Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa CARRIED

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    8.2 DIAMOND VALLEY RELAY FOR LIFE 2015

    Cr Steven Briffa submitted a Notice of Motion. Resolution (CO2015/16)

    That a report be prepared for the next Council meeting to consider possible financial sponsorship support of the Diamond Valley Relay For Life 2015 on 28 & 29 March 2015, including traffic management measures and allocation of extra waste and recycling bins to assist with clean up after the event.

    Moved: Cr Steven Briffa Seconded: Cr Mark Di Pasquale CARRIED

    9. General Business

    9.1 GAY PRIDE MARCH

    Cr Craig Langdon congratulated Allison Beckwith (Director Community Programs) and her staff members and the Lesbian Gay Bisexual Transgender Intersex (LGBTI) Committee members and their families that were present for their support in representing Banyule City Council by walking at the Gay Pride March held on 1 February 2015, which was well received by the crowd in attendance.

    10. Urgent Business

    Nil Closure of Meeting to the Public

    That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering confidential items 11.1 - 11.3. Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale CARRIED The Meeting was adjourned at 8.59pm. The Meeting was closed to the public at 9.05pm.

    DATED:........................... DAY OF ........................... 2015

    ............................................. MAYOR

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