Banyule City Council Minutes 18 April 2016

These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 May 2016 1

Ordinary Meeting of Council

Council Chambers, Service Centre

275 Upper Heidelberg Road, Ivanhoe

18 April 2016 commencing at 7.45pm

MINUTES

PRESENT ..............................................................................................................................3

APOLOGIES..........................................................................................................................3

LEAVE OF ABSENCE...........................................................................................................3

CONFIRMATION OF MINUTES.............................................................................................3

DISCLOSURE OF INTERESTS .............................................................................................4

PRESENTATION ...................................................................................................................4

1. PETITIONS......................................................................................................................4

1.1 Westley Avenue, Ivanhoe - Petition To Increase Parking Enforcement ...................4

2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT ......................................5

Nil

3. PLANET – ENVIRONMENTAL SUSTAINABILITY .........................................................5

Nil

4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT................................5

4.3 Leith Walk, Macleod - Permanent Road Closure Between Munro Street andBraid Hill Road........................................................................................................5

8.1 Consideration of Air Conditioning units in development outcomes ..........................68.2 Great Forest National Park .....................................................................................68.3 Watsonia Station Infrastructure and Amenity Improvements ...................................78.5 CCTV Proposal - Catalina Street, Heidelberg West to the Darebin Creek and

the footbridge to Northland......................................................................................84.1 Heidelberg and Bell Street Mall Parking Plan..........................................................84.2 Renaming the Reserve in Casey Crescent, Viewbank ..........................................105.1 Olympic Village 60th Anniversary History Project..................................................11

6. PERFORMANCE - USE OUR RESOURCES WISELY..................................................12

6.1 Councillor Motions - Status Update.......................................................................126.2 72 Turnham Avenue, Rosanna - Widening of proposed accessway......................136.3 Preparation of City Plan 2013-2017 (Year 4).........................................................146.4 Preparation of Budget for Period 1 July 2016 to 30 June 2017 .............................156.5 Items for Noting ....................................................................................................16

MINUTES ORDINARY MEETING OF COUNCIL 18 APRIL 2016

2 These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 May 2016

6.6 Assembly of Councillors........................................................................................176.7 Proposed Local Government (Electoral) Regulations 2016 - Submission..............19

7. SEALING OF DOCUMENTS .........................................................................................20

7.1 Sealing of Documents...........................................................................................20

8. NOTICES OF MOTION..................................................................................................20

8.4 Traffic and car parking package of initiatives in the vicinity of Loyola College,Watsonia...............................................................................................................20

9. GENERAL BUSINESS ..................................................................................................21

9.1 Vale - Bruce Mansfield..........................................................................................219.2 3081 Community Compassion Gathering..............................................................219.3 Pathways Employment & Education Forum for African-Australian Young

People ..................................................................................................................229.4 Good Neighbour Street Parties .............................................................................229.5 Nature Play Event .................................................................................................229.6 Australian Local Government Womens Association (ALGWA) Event ....................229.7 ANZAC Event .......................................................................................................229.8 Public Forum.........................................................................................................23

10. URGENT BUSINESS.....................................................................................................23

10.1 Port Arthur Memorial - Wreath on behalf of Council ..............................................23

CLOSURE OF MEETING TO THE PUBLIC.........................................................................24


These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 May 2016 3

EXTENSION OF PUBLIC FORUM

Resolution

That the Public Forum be extended until 8.00pm.

Moved: Cr Jenny MulhollandSeconded: Cr Mark Di Pasquale CARRIED

Resolution

That the Public Forum be further extended until 8.10pm.

Moved: Cr Tom MelicanSeconded: Cr Mark Di Pasquale CARRIED

The Meeting opened at 8.15pm.

Acknowledgement of the Traditional Owner, the Wurundjeri willam people

The Mayor read an acknowledgement of the traditional land owners, the Wurundjeri willampeople.

Present

Mayor Cr Craig Langdon, Cr Wayne Phillips, Cr Mark Di Pasquale, Cr Rick Garotti,Cr Tom Melican, Cr Jenny Mulholland.

Apologies

Cr Steven Briffa

Moved: Cr Rick GarottiSeconded: Cr Jenny Mulholland CARRIED

Leave of Absence

Nil

Confirmation of Minutes

That the following Minutes be confirmed:

Ordinary Meeting of Council held 4 April 2016




Disclosure of Interests

Nil

Presentation

A tribute in honour of the ANZACs was held, including a minute’s silence.

PROCEDURAL MOTION

Resolution

That items 1.1, 4.3, 8.1, 8.2, 8.3, 8.5, be considered before all other items on the Agenda.

Moved: Cr Jenny MulhollandSeconded: Cr Rick Garotti CARRIED

1. PETITIONS

1.1 WESTLEY AVENUE, IVANHOE - PETITION TO INCREASE PARKINGENFORCEMENT

Mr Christopher Florance spoke to the item.

EXECUTIVE SUMMARY

A petition with 36 signatures has been received from businesses in and around the UpperHeidelberg Road shopping precinct requesting monitoring and an increase in parking patrolsin and around Westley Avenue off-street car park. The petition prayer is as follows:

“Request for parking in Westley Avenue Car Park and surrounding streets to be monitored at9.00am by Council parking inspectors whilst major building works are underway.”

This request is a result of the increased activity with the construction of the EvergreenIvanhoe Development at 1 Westley Avenue, Ivanhoe, where the trades personnel at thedevelopment site are utilising the car parking within the area. Their use of the car parking inthe area is taking away parking spaces that would otherwise be available for traders andcustomers of the centre.

Resolution (CO2016/101)

That Council:

1. Receives and notes the petition;

2. Provide more regular parking enforcement patrols in the Westley Avenue car park andsurrounding areas commencing at or before 9am Monday to Saturday;

3. Advise the primary petitioner accordingly.

Moved: Cr Jenny MulhollandSeconded: Cr Rick Garotti CARRIED



2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT

Nil

3. PLANET – ENVIRONMENTAL SUSTAINABILITY

Nil

4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT

4.3 LEITH WALK, MACLEOD - PERMANENT ROAD CLOSURE BETWEEN MUNROSTREET AND BRAID HILL ROAD

Mr Kevin Biaggini spoke to the item.

EXECUTIVE SUMMARY

Following the submission of a petition to close Leith Walk, Macleod, Council resolved at itsmeeting on 21 September 2015 to give public notice of its intention to permanently closeLeith Walk between Munro Street and Braid Hill Road. Further, at its meeting on 4 April2016, Council received and considered submissions from residents. No submitter requestedto speak to their submission; however two speakers supported the proposal at the meeting,one of which was a submitter.

In assessing the submissions received, it is considered appropriate to implement the roadclosure.

The cost of the installation of bollards to close Leith Walk is estimated at $3,000, which canbe accommodated within the 2015/16 operational budget.

Cr Jenny Mulholland left the Chamber at 8.38pm.


That, having followed the Schedule 11 and Section 223 requirements of the LocalGovernment Act 1993, Council:

1. Permanently closes Leith Walk, Macleod, by installing bollards ‘mid-section’ betweenMunro Street and Braid Hill Road, aligned with the property boundaries, consistent withthe installation of bollards in other sections of Leith Walk.

2. Notifies owners and occupiers of properties on Leith Walk, between Munro Street andBraid Hill Road, Macleod, of this resolution.

3. Advises the primary petitioner and all submitters accordingly.

Moved: Cr Tom MelicanSeconded: Cr Mark Di Pasquale CARRIED



Cr Jenny Mulholland returned to the Chamber at 8.40pm.

8.1 CONSIDERATION OF AIR CONDITIONING UNITS IN DEVELOPMENT OUTCOMES

Cr Craig Langdon submitted a Notice of Motion.

Mr Kevin Biaggini and Mr Roger Fyfe spoke to the item.


That a Report be presented to Council which considers:

a) The planning policy context and any other relevant policy or legislation in relation to thelocation and operation of air conditioning units.

b) The benefits of establishing guidelines and standard conditions for Planning Permits tohave regard to the placement of air conditioning units.

Moved: Cr Jenny MulhollandSeconded: Cr Craig Langdon CARRIED

8.2 GREAT FOREST NATIONAL PARK


Ms Robyn Roberts and Mr Roger Fyfe spoke to the item.


That a report be presented to Council regarding the proposal to create a Great ForestNational Park in the Central Highlands to the east of Melbourne. The report is to includeconsideration of advice from Council’s Environment Advisory Committee and EconomicDevelopment Department.

Moved: Cr Rick GarottiSeconded: Cr Jenny Mulholland CARRIED



8.3 WATSONIA STATION INFRASTRUCTURE AND AMENITY IMPROVEMENTS

Cr Rick Garotti & Cr Mark Di Pasquale submitted a joint Notice of Motion.

Mr Brian Grace spoke to the item.


That Council seek a report, including costings and resources associated with points 2 and 3below, at the next Council meeting:

1. Noting that Watsonia Station is a State Government asset and responsibility.

2. Considering writing to local residents in Watsonia, Watsonia North, Bundoora andYallambie advise of its strong support for improvements to the amenities andinfrastructure at Watsonia Station and the advocacy it is undertaking to seeimprovements delivered.

3. The letter should include a brief survey, with a reply paid envelope for responses, onthe nature and priority of potential improvements that could be considered at WatsoniaStation including the installation of lift, improvements to toilet facilities andbike facilities. The survey results will inform future advocacy on this matter.

4. The letter should be coordinated with the two Ward Councillors and distributed undertheir names on behalf of the Council.

Moved: Cr Rick GarottiSeconded: Cr Mark Di Pasquale CARRIED



8.5 CCTV PROPOSAL - CATALINA STREET, HEIDELBERG WEST TO THE DAREBINCREEK AND THE FOOTBRIDGE TO NORTHLAND


Mr Kevin Biaggini and Mr Brian Grace spoke to the item.


That:

(1) Council prepare a report on installing CCTV cameras on the main pathway fromCatalina Street Heidelberg West to the Darebin Creek and the footbridge to Northland.The report give consideration to:

(a) pedestrian safety along the path;(b) the dumping of rubbish;(c) policing of the illegal use of "monkey" bikes and acts of vandalism; and(d) security in relation to the main Olympic Park facility (Heidelberg Uniting Soccer

Club)

(2) The views of the Police, the Heidelberg Uniting Soccer Club and the other users of thefacilities and local residents be sought.

(3) The costs be considered as part of the 2016/17 Budget.

Moved: Cr Rick GarottiSeconded: Cr Craig Langdon CARRIED

4.1 HEIDELBERG AND BELL STREET MALL PARKING PLAN

EXECUTIVE SUMMARY

The Heidelberg and Bell Street Mall Parking Plan (HBSMPP) considers parking trends andstrategies to manage parking in the Heidelberg Activity Centre, the Bell Street Mall area, andtheir immediate surrounds. As well as identifying the current and future parking issues withinthe study area, the HBSMPP identifies four key objectives to guide the management ofparking within the study area:

• Ensure the ongoing viability and development of the Heidelberg and Bell Street Mallactivity areas.

• Ensure that parking is managed equitably and efficiently.• Co-locate parking in shared off-street locations.• Encourage the use of alternative modes of transport including walking, cycling and

public transport.

In line with the above objectives, the HBSMPP provides a range of strategies to managecurrent and future car parking demand across the Heidelberg Activity Centre, and the BellStreet Mall area. These include improving parking opportunities across the study area,encouraging and promoting sustainable transport modes through improved infrastructure,and other initiatives identified in the Banyule Integrated Transport Plan.



Consultation on the draft HBSMPP was carried out in two stages; 26 submissions andresponses were received during June-July 2015; and a further 33 submissions were receivedduring March 2016.

The consultation highlighted that submitters were generally against paid parking in theHeidelberg Central sub-precinct and the Bell Street Mall area, and that there was concernabout the phasing out of traders permits. There are no plans to introduce paid parking inthese areas and further community consultation would be required on any proposal to do so.Further investigation is also required on opportunities to provide long-term parking for tradersand businesses prior to considering the removal of the traders parking permit scheme.

The HBSMPP focuses on the preparation of Parking Overlays for both the HeidelbergActivity Centre and the Bell Street Mall Neighbourhood Activity Centre. This work has beencompleted during the development of the HBSMPP, and the draft planning scheme mapsand Parking Overlay schedules have been prepared.

The Schedules have local content relating to planning permits, application requirements andreferrals. The next stage in formalising the schedules is for Council to write to the Minister forPlanning seeking authorisation to prepare planning scheme amendment C108 for publicexhibition.


That Council:

1. Adopts the ‘Heidelberg Central and Bell Street Mall Parking Plan’, noting:

(a) i There are no plans to introduce further paid parking within the HeidelbergCentral sub-precinct or the Bell Street Mall area.

ii Further community consultation will occur on any paid parking proposal inthe Heidelberg Central sub-precinct or Bell Street Mall area before adecision of Council.

(b) Further investigation of opportunities to provide long-term parking for tradersoutside of trader permit systems, including leasing off-street parking areas,should be completed prior to the consideration of the removal of the traderpermits. This will be completed in conjunction with the development and provisionof additional off-street car park facilities within the Heidelberg Central ActivityCentre.

2. Writes to the Minister for Planning requesting authorisation to prepare and exhibitplanning scheme amendment C108 which includes:

(a) Applying Schedule 2 to the Parking Overlay to all land identified in HeidelbergZone A

(b) Applying Schedule 3 to the Parking Overlay to all land identified in Bell StreetMall Zone A

(c) Update Clause 21.07 to make reference to the Banyule Integrated Transport Plan2015-2035.

3. Subject to obtaining authorisation from the Minister for Planning, exhibit PlanningScheme Amendment C108, in accordance with Section 19 of the Planning andEnvironment Act 1987.

4. Thanks submitters for their comments and feedback on the Heidelberg Central andBell Street Mall Parking Plan.



5. (a) Council distribute a leaflet to the areas covered by the Heidelberg Central andthe Bell Street Mall Parking Plan and surrounding areas advising of thisresolution.

(b) This leaflet also address the incorrect information circulated by Jenny Macklin MPin relation to paid parking.


4.2 RENAMING THE RESERVE IN CASEY CRESCENT, VIEWBANK

EXECUTIVE SUMMARY

Consistent with the Council resolution of 2 February 2015, which was to “initiate aconsultative exercise to rename Vin Heffernan Reserve in Viewbank”, a public consultationprocess for the renaming of the Council owned land located at 34A Casey Crescent,Viewbank (Reserve) has been undertaken.

The local community was consulted on three naming options, namely Pin Oak Park, CaseyCrescent Reserve and Radio Park. The consultation results were very close and with noclear preference for a name from the local community.

The Guidelines for Geographic Names 2010 provide that, in the event the communityconsultation does not provide a clear result, then Council, as the naming authority, shoulddecide on a preferred name and the local community be advised accordingly.

The purpose of this report is for Council to decide on a preferred name for the Reserve.Given the historical link the radio towers have to the local area it is considered that ‘RadioPark’ is an appropriate name for the Reserve.


That:

1. In recognition of the radio tower formerly located in Casey Crescent, Viewbank, thelocal community be notified that Council’s preferred new name for the Reserve locatedat 34A Casey Crescent, Viewbank, is ‘Radio Park’.

2. At the appropriate time, a formal submission is lodged with the Office of GeographicNames (OGN) to rename Vin Heffernan Reserve in Viewbank to Radio Park.

3. Following the outcome of the submission to OGN the local community and relevantauthorities be advised of the renaming.

4. Appropriate identification signage is placed at ‘Radio Park’.




5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE

5.1 OLYMPIC VILLAGE 60TH ANNIVERSARY HISTORY PROJECT

EXECUTIVE SUMMARY

This report is presented in response to two previous Council resolutions requesting thatofficers investigate and report on how best to promote the history of the Olympic Village inWest Heidelberg in the lead up to the 2016 Olympic Games in Rio de Janeiro.

As part of the investigation officers were asked to considered the following proposals:

• improving the boundary signage on Southern Road to reflect that the Olympic Village ofthe XVI Olympiad in Melbourne.

• seeking the appropriate approval to display the Olympic Rings and/or the MelbourneOlympic symbol and the words "Melbourne Olympic Village" on the street signs alongwith the Banyule Council name and symbol,

• creating heritage interpretative signage round the Olympic Village area to highlight thehistory of the Village and the Melbourne Games. These could be used to create ahistory trail throughout the village,

• installing additional banners around the Olympic Village Green and Shopping Centre• options for a possible name change of the area to Olympic Village to give credence to

its history.• Development of an urban design plan to document the proposed improvements and to

be used for consultation with residents and traders.• Landscaping improvements along the side of the leisure centre in Alamein Road.• Lighting of the Olympic rings in Alamein Road• Improvements to stone feature in the Village Green• Reorientating the existing bus shelter so that patrons are facing towards the oncoming

bus.• Painting/improvement of the metal guards protecting the windows along the side of

Olympic Leisure.• Event to celebrate the Rio Olympics and the improvement to the Olympic Village.

An allocation of $15,000 has been included in the 2015/16 Capital Works Budget to fundworks associated with the project. Further funding is required should Council decide toproceed with all the initiatives outlined in this report.

This report outlines the recommended actions which Council may wish to considerimplementing as part of the proposal to promote the history of the Olympic Village.


That Council:

1. Consider a funding allocation of $50,000 for a number of initiatives in the 2016/2017Capital Works Budget.

2. Consult with local traders, the community, key stakeholders and the MelbourneOlympic Committee on the projects.

3. Develop a marketing and communication plan, including web content, to promote theinitiatives.




6. PERFORMANCE - USE OUR RESOURCES WISELY

6.1 COUNCILLOR MOTIONS - STATUS UPDATE

EXECUTIVE SUMMARY

Councillors wishing to raise a matter before Council currently have three options including:

1. Notice of Motion (Council report and forms part of the Agenda paper)2. General Business3. Urgent Business

A Council resolution is required for both Notices of Motions (NOM) and Urgent Businessitems.

The report includes a status of whether the item has been completed or in progress, a shortexplanation and if the item is scheduled to come back to Council for consideration.

This report provides the current status of Councillor initiated motions.


That Council note the Councillor Motions Status Report.




6.2 72 TURNHAM AVENUE, ROSANNA - WIDENING OF PROPOSED ACCESSWAY

EXECUTIVE SUMMARY

Council owns the land and improvements at 72 Turnham Avenue and 44 Turnham Avenue,Rosanna, currently occupied and being used as the Rosanna Customer Service Centre,Municipal Offices, Rosanna Library and associated car parking.

The Rosanna Service Centre and associated car parking has been sold to Fabcot Pty Ltdand a planning permit application (P1260/2015) for the use and development of the landknown as 44 Turnham Avenue Rosanna will be advertised in the near future. As part of theplanning permit application the applicant has sought to acquire an additional 90m2 (approx.)of land at the rear of 72 Turnham Avenue to allow for improved parking provision and betteraccess for delivery vehicles to the loading bays at the rear of the proposed development.

The proposal triggers the need to give public notice under sections 189 and 223 of the LocalGovernment Act 1989 (Act). For the purposes of giving public notice for this proposal it isnoted that the “Heidelberg Leader” is the newspaper generally circulated within that part ofthe municipality where the subject land is located.

This report seeks to initiate giving public notice of Council’s intention to sell the subject landin the “Heidelberg Leader” on 3 May 2016.

The giving of public notice of Council’s intention to sell the subject land does not compelCouncil to do so. Council is merely complying with its statutory obligations under the Act.These obligations include giving public notice, considering written submissions and hearingsubmissions from persons who have requested to be heard on such a proposal.

If any submissions on the proposal are received, a decision on whether or not to sell thesubject land will be made by Council at a future meeting. This report seeks Council’sdecision on the proposal to sell the subject land to Fabcot Pty Ltd in the event that nosubmissions are received.


That this item be deferred to a future meeting of Council.

Moved: Cr Tom MelicanSeconded: Cr Rick Garotti CARRIED



6.3 PREPARATION OF CITY PLAN 2013-2017 (YEAR 4)

EXECUTIVE SUMMARY

The Proposed City Plan 2013-2017 (Year 4) outlines the strategic intent, direction andpriorities for Banyule City Council under the objectives of People, Planet, Place, Participationand Performance. It helps guide the services Council provides to the community. The Plan isreviewed and updated each year after comprehensive consultation with the community,Councillors and staff. It is framed through a legislative context and relies on evidence ofindustry best practice. This annual review process ensures Council continues to deliver themost appropriate services and projects for the community. Feedback has helped Council toplan specific key initiatives and priorities for Year 4 of the City Plan, which encompasses the2016/17 financial year.

The purpose of this report is:

• To fulfil Council’s compliance with sections 125 and 126 of the Local Government Act1989, and consider public submissions to the exhibited proposed City Plan at a CouncilMeeting on Monday, 30 May 2016.

• To provide public notice of Council’s intention to consider adopting Banyule’s proposedCity Plan for 2013-2017 (Year 4) at a Council Meeting on Tuesday, 14 June 2016, andstrive to achieve Council’s Vision for its community.

Banyule, a green, liveable and prosperous city, sustaining a healthy and engagedcommunity.

The Proposed City Plan 2013-2017 (Year 4), including the Proposed Strategic ResourcePlan 2017–2020, has been available for community consideration via Council’s website andService Centres, and at local libraries and neighbourhood houses, from 22 March to5 April 2016. The proposed plan has also been promoted through The Banner newsletterand via local papers.

The attached Proposed City Plan contains the Strategic Resource Plan (SRP) for BanyuleCity Council for the next 4 year period. The SRP outlines how Council will manage ourfinancial and non-financial resources, including human resources, over the next four years toachieve our strategic objectives.

All initiatives outlined in the City Plan are matched by a resource allocation through Council’sAnnual Budget, either in full or phased over the life of this Plan.

Subject to Council approval, the attached Proposed City Plan 2013-2017 (Year 4) will bemade available for the public exhibition period of 19 April to 19 May 2016.


That

1. The City Plan 2013-2017 (Year 4) attached, be the Proposed Council Plan preparedby Council for the purposes of Sections 125 and 126 of the Local Government Act1989.

2. Public Notice of the preparation of the attached Proposed City Plan 2013-2017 (Year 4)be given on Council’s website to appear Tuesday, 19 April 2016, and in The Agenewspaper to appear Wednesday 20 April 2016 and local newspapers, and copies ofthe proposed plan to be made available online on Council’s website, at Council’sService Centres, and at local libraries and neighbourhood houses.



3. Council receive submissions with regard to the Proposed City Plan 2013-2017 (Year 4)until the close of business on Thursday, 19 May 2016.

4. In accordance with section 223 of the Local Government Act 1989, submissions will beheard and considered at the Ordinary Meeting of Council on Monday, 30 May 2016.

5 Council consider the adoption of the Proposed City Plan 2013-2017 (Year 4) inaccordance with Sections 125 of the Local Government Act 1989; at a Council Meetingto be held on Tuesday, 14 June 2016.


6.4 PREPARATION OF BUDGET FOR PERIOD 1 JULY 2016 TO 30 JUNE 2017

EXECUTIVE SUMMARY

Council’s proposed Budget 2016/2017 matches the strategic intent and direction of BanyuleCity Council over the life of the City Plan and responds to the need to resource communitypriorities for Banyule. The Budget will ensure Council’s finances remain sustainable and thatappropriate resources are allocated to meet the services and capital requirements of theCity.

The objectives, intended via this report, are to give notice of:

1) the preparation of Council’s Budget for 2016/2017 (as attached) for the purposes ofSection 127 of the Local Government Act 1989 and Local Government (Planning andReporting) Regulations 2015

2) Council’s intention to consider to adopt Banyule’s Budget for 2016/2017 (in accordancewith Section 130 of the Local Government Act 1989) at a Council Meeting on Tuesday,14 June 2016

3) The opportunity for additional formal feedback and consideration of all publicsubmissions on the Proposed Budget 2016/2017 at the Council meeting on Monday,30 May 2016.


1. That Proposed Budget 2016/2017 attached to this report, be the proposed Budgetprepared by Council for the purposes of Section 127 of the Local Government Act1989.

2. That Council:

(a) Gives public notice for the preparation of such budget in accordance with Section129 of the Local Government Act 1989;

(b) Makes available for public inspection the information required to be madeavailable in accordance with the Local Government Act 1989 and LocalGovernment (Planning and Reporting) Regulations 2015; and



(c) In accordance with Section 223 of the Act, calls for and receives submissions tothe Proposed Budget 2016/2017 from the public, in writing, until Thursday, 19May at 5:00pm.

3. The Mayor and the CEO write to the local Federal and State MPs to invite them tomeet to discuss the proposed Budget 2016/2017.

4. That Council consider any submissions in regards to the Proposed Budget 2016/2017in accordance with Sections 127,129 or 223 of the Local Government Act 1989; andLocal Government (Planning and Reporting) Regulations 2015, at a Council Meeting tobe held on Monday, 30 May 2016.

5. That Council consider the adoption of the Proposed Budget 2016/2017 (including thedeclaration of differential rates and charges, required interest to be paid on rates &charges not paid by the due date and the Schedule of Fees and Charges) inaccordance with Sections 127 or 129 of the Local Government Act 1989; and LocalGovernment (Planning and Reporting) Regulations 2015, at a Council Meeting to beheld on Tuesday, 14 June 2016.


6.5 ITEMS FOR NOTING


That Council note the following minutes/reports:

1. Disability and Inclusion Advisory Committee meeting on 9 December 2015.

2. Aged Friendly City Advisory Committee meeting on 12 February 2016.

3. Lesbian, Gay, Bisexual, Transgender & Intersex (LGBTI) Advisory Committee meetingon 16 February 2016.

4. Aboriginal and Torres Strait Islander Advisory Committee meeting on18 February 2016.

5. Multicultural Advisory Committee meeting on 22 February 2016.

6. Disability and Inclusion Advisory Committee meeting on 24 February 2016.

Moved: Cr Mark Di PasqualeSeconded: Cr Tom Melican CARRIED



6.6 ASSEMBLY OF COUNCILLORS

EXECUTIVE SUMMARY

Under the Local Government Act 1989 an Assembly of Councillors is defined as:

A meeting of an advisory committee of the Council, if at least one Councillor is present or;A planned or scheduled meeting of at least half of the Councillors and one member ofCouncil staff which considers matters that are intended or likely to be:

a) the subject of a decision of the Council or;b) subject to the exercise of a function, duty or power of the Council that has been

delegated to a person or committee.

In accordance with Section 80A of the Local Government Act 1989 Council is required toreport as soon as possible to an Ordinary Meeting of Council a record of any assemblies ofCouncillors held. Below is the latest listing of notified assemblies of Councillors held atBanyule City Council.

RECORD OF ASSEMBLIES

1 Date of Assembly: 4 April 2016

Type of Meeting: Councillor Briefing

Matters Considered: Items on the Council Agenda for the OrdinaryMeeting of 4 April 2016 (excluding confidential items)as listed below:

1.1 Sherwood Road, Eaglemont - Petition for thereview of Paid Parking

1.2 Petition in relation to proposed amendmentsto Planning Permit P101/2014 for aperforming Arts centre at Loyola College, 325Grimshaw Street, Watsonia

2.1 Review Advocacy Approach to Bullying2.2 VetRide - Consideration of support3.1 Chandler Highway widening4.1 Signing the International Charter for Walking4.2 North East Link - Quarterly Report4.3 Construct a second double storey dwelling

adjacent to the existing dwelling at 5 StoneCourt, Viewbank

4.4 Amendment to Planning Permit P101/2014for additional days and hours at LoyolaCollege Performing Arts Centre, 325Grimshaw Street, Watsonia

4.5 Leith Walk, Macleod – Receive submissions onproposed permanent road closure

4.6 Consent Order for Planning Application 6/67-75 TheMall, Heidelberg West (P194/2015)

5.1 50th Anniversary of Long Tan6.1 14-18 Livingstone Street, Ivanhoe - Proposed Sale of

Land6.2 Kindergartens - Proposed Leases6.3 Special Meeting for Councillor Code of

Conduct Review6.4 One Flintoff Benefits Realisation



6.5 Assembly of Councillors7.1 Sealing of Documents 4 April 20168.1 Level Crossing Removal Consultation8.2 Defence Force School of Signals (DFSS)

Exercising Freedom of Entry Ceremony toBanyule

8.3 Use of Ethical Paper8.4 Olympic Village 60th Anniversary History

ProjectCouncillors Present: Steve Briffa

Mark Di PasqualeRick GarottiCraig LangdonTom MelicanJenny MulhollandWayne Phillips

Staff Present: Simon McMillan – Chief Executive OfficerAllison Beckwith – Director Community ProgramsScott Walker – Director City DevelopmentGeoff Glynn – Director Assets & City ServicesMarc Giglio – Director Corporate ServicesVivien Ferlaino – Governance & Information Co-ordinatorJoel Elbourne – Manager Urban Planning & BuildingJoseph Tabacco – Manager Property & EconomicDevelopmentDaniel Kollmorgen – Manager Transport,Sustainability & Municipal Laws

Others Present: -

Conflict of Interest: Cr Jenny Mulholland - Item 2.1Cr Mark Di Pasquale - Item 2.2Cr Tom Melican - Item 2.2


That the Assembly of Councillors report be received.

Moved: Cr Jenny MulhollandSeconded: Cr Tom Melican CARRIED



6.7 PROPOSED LOCAL GOVERNMENT (ELECTORAL) REGULATIONS 2016 -SUBMISSION

EXECUTIVE SUMMARY

The State Government released a discussion paper on 5 April proposing changes to theLocal Government (Electoral) Regulations 2016. Submissions are due on 6 May.

The MAV have indicated they will be preparing a submission and will be circulated tomembers for feedback. At the time of writing this report Council has not received the currentMAV submission. The timelines are very tight with only one month allowed to provide input.The MAV have indicated their disappointment with the short consultation period consideringthe regulations are so significant in terms of the impact they will have on the electionprocess, the candidates and the voters.

The regulations propose to:

• Remove candidates preferences from postal ballot papers for postal elections• Increase candidate statement words for postal elections• Accept postal votes in both attendance and postal elections up to 9 days after election

day

Council has previously made a submission on the electoral review in 2013 and some ofthese matters were addressed in the review and Council’s submission.

A submission be made to Local Government Victoria in support of the proposed changes tothe new regulations.


That Council make a submission to Local Government Victoria with Council:

a) Reaffirming its commitment to attendance voting; noting that this is the method ofvoting used for State and Federal elections.

b) Confirming its previous resolution in the removal of candidates preferences/how to votecards in ballot packs in postal elections, and supporting the increase in the number ofwords allowable in candidates’ statements;

c) Supporting the acceptance of postal votes up to 9 days after election day; and

d) Supporting the other proposals outlined in the proposed regulations.

Moved: Cr Tom Melican

Seconded: Cr Mark Di Pasquale CARRIED

http://asn.us4.list-manage.com/track/click?u=d91ad89428a2f650ad14b80d4&id=85cf4e62d9&e=10f38c107e



7. SEALING OF DOCUMENTS

7.1 SEALING OF DOCUMENTS


That the Common Seal of the Banyule City Council be affixed to the Instrument ofAuthorisation for Joshua Newton.


8. NOTICES OF MOTION

8.4 TRAFFIC AND CAR PARKING PACKAGE OF INITIATIVES IN THE VICINITY OFLOYOLA COLLEGE, WATSONIA

Cr Rick Garotti submitted a Notice of Motion.


1. A report is prepared which considers the following traffic and parking ''package" in thearea around Loyola College that builds on current traffic and parking managementarrangements:

a) Rolls-out on-street line markings (“hockey sticks”) in appropriate areas, based onofficer assessment, that show motorists where to park their cars so that parkedcars do not impede resident access to their drive-ways.

b) Provides a brochure, or appropriate details, on how residents can report toCouncil instances where parked cars are restricting drive-way access and/or inbreach of local parking restrictions. This brochure should include appropriateCouncil contact details (number/email) as well as details on what informationresidents should provide to support Council enforcement efforts.

c) Reconsiders the introduction of parking restrictions in Loyola Court and RegisCourt to deter parking by Loyola College students in these courts. This shouldinvolve consultation with the residents in these courts including a consultationforum with the Ward Councillor at the Watsonia Library.

d) Maintenance of a register of all resident complaints that are received regardingtraffic and parking issues by Council in the area around Loyola College over a12-month period to track the success of this package as well as previous trafficand parking interventions that have been delivered by Council.

2. Council undertakes regular parking enforcement "blitzes" in the area by Councilparking officers to promote compliance with local parking restrictions.

3. Council undertake proactive, positive and supportive engagement with Loyola Collegeto encourage greater use of their onsite parking and to encourage enhancedcommunications from the College to parents on the appropriate arrangements forschool drop-off and pick-up.



4. Report back to Council in late 2017 on traffic and parking in the area around LoyolaCollege. This report should include details on the dates and outcomes of the localenforcement ''blitzes."

5. Write to all local residents regarding this traffic and parking management package aswell as the outcomes of the recent planning permit variation application from LoyolaCollege that was considered by Council. All elements of the letter, including itsdistribution area, should be coordinated with the Ward Councillor. The letter should bedistributed on the Ward Councillor's letterhead as the local representative on behalf ofthe Council.


9. GENERAL BUSINESS

9.1 VALE - BRUCE MANSFIELD

Cr Jenny Mulholland acknowledged that 3AW's legendary and local resident Bruce Mansfieldhas died after a long battle with prostate cancer, aged 71.

The station reports that Bruce died peacefully at his home surrounded by family on Sundaymorning.

In a statement on its website, the station said: “Our thoughts and prayers are with Bruce'sfamily, particularly his wife, Jill, their three children and his beloved grandchildren.”

Bruce is a legend of Melbourne's entertainment industry after a glittering career spanning fivedecades across TV and radio.

He was a TV newsreader for many years before he and long-time 3AW co-host Phil Bradydominated Melbourne's airwaves after joining together for Nightline and Remember When in1991.

9.2 3081 COMMUNITY COMPASSION GATHERING

Cr Craig Langdon stated that on Thursday, 14 April, he, along with Cr Jenny Mulholland,attended a Community Compassion Gathering at Shop 48 The Harmony Centre. Over 90people gathered to mourn toddler Sanaya Sahib and to unite in compassion for this localfamily.

Cr Langdon thanked the organisers of the gathering, as well as Council staff who managedthe event with two days’ notice. The Harmony Centre certainly honoured its name.



9.3 PATHWAYS EMPLOYMENT & EDUCATION FORUM FOR AFRICAN-AUSTRALIANYOUNG PEOPLE

On Friday, Cr Craig Langdon was joined by Cr Rick Garotti and the 2015 Multi-CulturalPerson of the Year, Dr Hussein Haraco, at the Banyule Community Health Centre for thePathways Employment & Education Forum for African-Australian Young People. Manygroups such as E-Focus, Melbourne Polytechnic, Boxhill TAFE, La Trobe University, VictoriaPolice and others had stalls. The Pathways meeting was organised by the Banyule’s YouthServices and the Somali Australia Council of Victoria. The event was aimed at providinglocal young people with practical information on the employment market; how to plan forcareers; and how to access employment and educational pathways. The meeting wasattended by over 50 young people.

9.4 GOOD NEIGHBOUR STREET PARTIES

Cr Craig Langdon wished to congratulate the residents of Buena Vista Drive, Montmorency,and Bonar and Haig Streets in Heidelberg Heights, for holding separate, but equallysuccessful, Street Parties. Council assisted both as part of the "Good Neighbour" program.Well over 30 residents participated in both.

9.5 NATURE PLAY EVENT

Cr Craig Langdon wished to thank all the staff involved with the Nature Play Event held onSunday, 10th April, at Banyule Flats. These events (one per annum) have been heldthroughout Banyule over the past few years. 100s of local residents and children enjoyedthe event.

9.6 AUSTRALIAN LOCAL GOVERNMENT WOMENS ASSOCIATION (ALGWA) EVENT

Cr Jenny Mulholland stated that on Thursday, 14 April, Banyule City Council hosted theALGWA Victorian Conference and wished to thank Allison Beckwith, Gabrielle Hegarty andthe team in making sure the event was a success.

9.7 ANZAC EVENT

Cr Jenny Mulholland congratulated Fred Cullen, President of the Ivanhoe RSL, and membersof the committee for a wonderful event. Cr Rick Garotti and The Mayor Craig Langdon laid awreath on behalf of Council and Cr Jenny Mulholland laid a wreath on behalf of Griffin Ward.



9.8 PUBLIC FORUM

Cr Wayne Phillips commented on the suggestion made by a member of the public earlier inthe meeting, that members of the community be given the opportunity to speak on more thanthree items.

Cr Wayne Phillips stated his view that the flexibility Council currently provides workssufficiently well.

10. URGENT BUSINESS

10.1 PORT ARTHUR MEMORIAL - WREATH ON BEHALF OF COUNCIL

That Council consider an item of Urgent Business regarding the Port Arthur Memorial –Wreath on behalf of Council.


Explanation

The Mayor, at his expense, will be visiting Port Arthur in coming days to pay tribute at theTwentieth Anniversary Commemoration Service for all those who lost their lives in one ofAustralia’s darkest days. If appropriate, the Mayor seeks Council’s consent to lay a wreath atthe site on behalf of the City of Banyule.


That the Mayor, on behalf of Council, lay a wreath at the Port Arthur Memorial at theTwentieth Anniversary Commemoration Service.




Closure of Meeting to the Public

That in accordance with Section 89(2) of the Local Government Act 1989, Council close theMeeting to members of the public and adjourn for five minutes to allow the public to leave theChamber prior to considering confidential item 11.1.


The Meeting was adjourned at 10.34pm.

The Meeting was closed to the public at 10.39pm.

DATED:........................... DAY OF ........................... 2016

.............................................MAYOR